Find a TenderAwarded

Published 15 Dec 2023, 14:30 GMT

Official UK procurement notice

Provision and Supply of Multifunctional Devices (MFDs), Desktop printers, and Associated Services and Supplies - TMAT

Authority: TRINITY MULTI ACADEMY TRUST (Public body)

Framework agreementGoodsOpen procedure

Sectors: Office and computing machinery, equipment and supplies except furniture and software packages (30) Delivery: Yorkshire & Humber (UKE4)

Framework ceiling (notional)£525,000framework ceiling, not attributable revenue

Submissions closed 29 Jan 2024awarded 18 Apr 2024

Framework period 3 yrs 7 moends 31 Oct 2027 · starts 1 Apr 2024

What is being bought

Published requirement description

Trinity Multi Academy Trust (TMAT) is an education provider for young people from the ages of 3-19. Its sites consist of 10 academies and 1 head office (as of September 2023). TMAT has a requirement for the provisions of multifunctional devices (MFDs) and associated services and supplies.TMAT is seeking to tender for the future provisions of multifunctional devices (MFDs) and associated services and supplies, which will cover the entire duration of the contract term. The Call-Off Contract has an estimated value of between £460,000 and £525,000 (excluding VAT) for the maximum life of the contract (4 years). Orders will be able to be placed on a Call-Off basis by the Customer throughout the duration of the agreement.TMAT is looking to engage a single supplier who will work collaboratively with us and tailor their approach, so that they are able to meet the specific needs of the Trust.Procedure Type : OPEN

CPV: Photocopying and thermocopying equipment

How this framework works

From the published notice

Places: up to 1 suppliers · 12 bids received (12.0 per place) · 1 appointed (full)
Framework period: 3 yrs 7 mo from 1 Apr 2024, Duration does not exceed 4 years

The lotProcurement structure

single lot · value published

Lot #1Trinity Multi Academy Trust (TMAT) is an education provider for young people from the…Awarded 3 yrs 7 moPublished value£525,000

Trinity Multi Academy Trust (TMAT) is an education provider for young people from the ages of 3-19. Its sites consist of 10 academies and 1 head office (as of December 2023). TMAT has a requirement for the provisions of multifunctional devices (MFDs) and associated services and supplies.TMAT is seeking to tender for the future provisions of multifunctional devices (MFDs) and associated services and supplies, which will cover the entire duration of the contract term. The Call-Off Contract has an estimated value of between £460,000 and £525,000 (excluding VAT) for the maximum life of the contract (4 years). Orders will be able to be placed on a Call-Off basis by the Customer throughout the duration of the agreement.All references in these documents to values and/or volumes of business are for guidance only and there is no guarantee of any business.

Contract period: 1 Apr 2024 – 31 Oct 2027 (3 yrs 7 mo)

Delivery: Yorkshire & Humber

Variant bids: not allowed

30121000 Photocopying and thermocopying equipment

What it takes to win
i
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more

How bids were scored

Quality: 50%Price: 50%

Published award criteria (2)

Quality: 50%
Price: 50%

What this means for your bid

Price carries 50 of 100 points: a 10% discount moves about 5 points. This one is won on the number: sharpen the price before polishing the prose.
“Provision and Supply of Multifunctional Devices (MFDs), Desktop…” is a framework: the contest is a place on its panel, up to 1 suppliers, not a single contract.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record

Procedure method: Open procedure
Legal basis: CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category: Goods
Notice status: Awarded
Procurement threshold: Unspecified in notice
Regulatory regime: Standard
Commercial structure: Framework agreement
Who may use this agreement: Not stated in the notice; call-off rights may be limited to the establishing authority
Competition type: Competitive procedure
GPA / WTO covered: Yes (GPA)
Recurring procurement: No (one-off requirement)
First published: 15 Dec 2023, 14:30 GMT
Last source update: 23 Apr 2024, 13:04 BST
Award evaluation window: 29 Jan 2024 – …
Authority reference: 2024/S 000-013070
FTS notice number: 2024/S 000-013139
Classification (CPV): Photocopying and thermocopying equipment
Delivery area: Yorkshire & Humber (UKE4)
Official registry OCID: ocds-h6vhtk-04261c Find a Tender

Contract terms

Electronic trading: e-invoicing allowed · electronic payment

How it was run

Official notice

Appointment period ends: 29 Jan 2024, 13:01 GMT
Submission channel: {"written"}
Accepted languages: en
Bid validity: 90 days from the deadline
Bids opened: 29 Jan 2024, 13:30 GMT

Timeline

29 Jan 2024 → 23 Apr 2024 · 4 dates

Admission / appointment period endsperiod end, not a bid countdown
29 Jan 2024, 13:01 GMT
Bids opened
29 Jan 2024, 13:30 GMT
Contract starts
1 Apr 2024, 00:00 BST
Notice published
23 Apr 2024, 13:04 BST

Notice history

1 event · 3 releases on Find a Tender

Status changed to complete
23 Apr 2024, 08:56 BST

Published amendments (1 · 0 deadline changes)

When	What	Before	After	Shift
—	TextV.2.4) Information on value of contract/lot (excluding VAT) · Section V	Initial estimated total value of the contract/lot: £372,586.57Total value of the contract/lot: £372,586.57	Initial estimated total value of the contract/lot: £372,786.57Total value of the contract/lot: £372,786.57

1 amendment published without a description.

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast

Suppliers appointed 1admitted to the panel · see the list ↓

Bids received 12

Contracts signed 1latest 18 Apr 2024

1 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.

Contracts

Provision and Supply of Multifunctional Devices (MFDs), Desktop printers, and Associated Services and Supplies
Signed
18 Apr 2024
Value
£372,587
Period
… – 31 Oct 2027
Status
active

Bid statistics published by the authority

Bids	SME	VCSE	Valid bid range
12bids · 12 electronic	0	—	—

Contracting authority & participating public bodies

Trinity Multi Academy Trust

Contracting authorityPublic bodyBody governed by public lawEducation 06897239 Trinity Multi Academy Trust, Trinity MAT Offices, The Maltings, Maltings Road, Halifax, HX2 0TJ, Halifax, Yorkshire & Humber, HX2 0TJContact name, email Published organisation website ↗

Dispute resolution & review bodies

High Court of England and WalesReview body London

Framework contractors & participating bidders

1 commercial party on the notice

Canon (UK) LimitedFramework contractor1264300 4 Roundwood Avenue, Stockley Park, Uxbridge, England, UB11 1AF, Uxbridge, South East, UB11 1AF

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

Economic and financial selection criteriatenderEconomic and financial selection criteria
Technical selection criteriatenderTechnical selection criteria