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Find a TenderAwardedContract details notice
Published 9 Dec 2025, 11:29 GMT

Official UK procurement notice

Provision and Implementation of an Integrated HR, Payroll and Finance System

Official notice

Authority: Tai Tarian Ltd (Public body)

GoodsCompetitive flexible procedureAbove thresholdSME suitableVCSE suitable
Sectors: Software Packages & ERP (48)Business Services & Consultancy (79) Delivery: Wales (UKL17)
Published estimate£2,500,000≈ £500k / year · £2,999,999 inc. VAT39.5% above published estimate
Submissions closed 21 Jan 2026awarded 20 Feb 2026
Awarded to Workday Ltd
Contract term 5 yrsends 29 Apr 2031 · up to 29 Apr 2035 with extensions · starts 30 Apr 2026

What is being bought

Published requirement description

This Contract Details Notice is issued in accordance with the Procurement Act 2023 and confirms the award and execution of a contract for the provision and implementation of an integrated HR, Payroll and Finance System. The procurement was conducted under the Procurement Act 2023 using a Competitive Flexible Procedure.

The scope of the contract comprises the provision and implementation of an integrated HR, Payroll and Finance system, delivering a platform which streamlines people management, payroll processing and financial operations into a single, seamless system, providing a cohesive user experience.

  • How the procedure runs: Tenderers are asked to submit a Tender and Tai Tarian will follow a two-stage process in the evaluation of any tender submissions. Firstly, Tai Tarian will assess Tenderers submitted Procurement Specific Questionnaire at Conditions of Participation Stage to ascertain the number of submissions that have met the minimum participating conditions threshold (50%), to ascertain that the bid is a valid tender and has passed all the ‘Pass/Fail’ questions. Only those questions set out in the Procurement Specific Questionnaire will be evaluated at this stage. Only those tender submissions that are successful and score equal to, or higher than the minimum participating conditions threshold of the Conditions of Participation Stage will proceed to be fully assessed Tender at Tender Award Stage. If your tender submission passes the minimum participating conditions, the Tender Award Stage Quality questions will be evaluated together with the Price submission (Appendix 2). Further information on how the Tender Award Stage will be evaluated is detailed in Item 16. The Tender Award Stage of the Invitation to Tender document.
  • No preliminary market engagement: No additional pre-market engagement has been undertaken for this procurement as relevant pre-market engagement was carried out by Tai Tarian in December 2024 (Notice ID: 2024/S 000-037154) under the Public Contracts Regulations 2015 on a similar requirement for a HR and Payroll system procurement and remains valid and applicable to this procurement. The engagement outcomes of that process identified a requirement for an integrated HR, Payroll and Finance solution that provides a seamless integration.

CPV: Accounting services · Business and management consultancy services · Human resources management consultancy services · Payroll management services · Software package and information systems

The lotProcurement structure

single lot · value published
Lot #1AwardedRenewal 5 yrsSMEVCSEPublished value£2,500,000
Contract period: 30 Apr 2026 – 29 Apr 2031 (5 yrs) · up to 29 Apr 2035 with extensionsValue: £2,500,000 exc. VAT · £2,999,999 inc. VAT
Delivery: WalesEligibility: SME eligibleVCSE eligible
Extensions: The Contract shall operate for an initial period of five (5) years, with an option to extend for up to five (5) additional periods of twelve (12) months each. Tai Tarian reserves the right to exercise extensions in batches of twelve (12) months, in one event (e.g., two consecutive 12-month periods as a two-year extension).
48000000 Software package and information systems79211000 Accounting services79211110 Payroll management services79410000 Business and management consultancy services79414000 Human resources management consultancy services
Pre-qualification & selection criteria (PQQ)2
  • Economic & financial standing

    As set out in the Invitation to Tender document

  • Technical & professional ability

    As set out in the Invitation to Tender document

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 80%Price: 20%
Published award criteria (2)
  • Quality
  • Price
Conditions of participation2
  • Economic & financial standing

    As set out in the Invitation to Tender document

  • Technical & professional ability

    As set out in the Invitation to Tender document

What this means for your bid
  • Price carries 20 of 100 points: a 10% discount moves about 2 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Competitive flexible procedure
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Goods
Notice status
Awarded
Procurement threshold
Above threshold (FTS publication)
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA, CPTPP)
Recurring procurement
Unspecified in notice
First published
9 Dec 2025, 11:29 GMT
Last source update
6 May 2026, 09:53 BST
Award evaluation window
Submission end – 16 Mar 2026
Authority reference
01021
FTS notice number
2025/S 000-080988
Latest notice
Contract details notice (UK7)
Classification (CPV)
Accounting servicesBusiness and management consultancy servicesHuman resources management consultancy servicesPayroll management servicesSoftware package and information systems
Delivery area
Wales (UKL17)
Official registry OCID
ocds-h6vhtk-05f19e Find a Tender
Contract terms summary

As set out in the Invitation to Tender document

How it runs

Tenderers are asked to submit a Tender and Tai Tarian will follow a two-stage process in the evaluation of any tender submissions.

Firstly, Tai Tarian will assess Tenderers submitted Procurement Specific Questionnaire at Conditions of Participation Stage to ascertain the number of submissions that have met the minimum participating conditions threshold (50%), to ascertain that the bid is a valid tender and has passed all the ‘Pass/Fail’ questions.

Only those questions set out in the Procurement Specific Questionnaire will be evaluated at this stage. Only those tender submissions that are successful and score equal to, or higher than the minimum participating conditions threshold of the Conditions of Participation Stage will proceed to be fully assessed Tender at Tender Award Stage.

If your tender submission passes the minimum participating conditions, the Tender Award Stage Quality questions will be evaluated together with the Price submission (Appendix 2).

Further information on how the Tender Award Stage will be evaluated is detailed in Item 16. The Tender Award Stage of the Invitation to Tender document.

Review and risk notes
Risks

As set out in the Invitation to Tender document

How it was run

Official notice
Run through: Sell2Wales · Who buys & how to bid on Sell2Wales
Supplier login requiredElectronic submission allowedLanguage: EN
Access & registration note: Free Wales registration; eTenderWales runs on Jaggaer
Submission deadline
21 Jan 2026, 12:00 GMT
Clarification deadline
12 Jan 2026, 12:00 GMT
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Accepted languages
en
Detailed submission instructions & authority contactsFrom official release

www.sell2wales.gov.wales ↗

Timeline

9 Dec 2025 → 6 May 2026 · 8 dates
  1. Tender notice published317 days ago
    9 Dec 2025, 11:29 GMT
  2. Clarification questions by283 days ago
    12 Jan 2026, 12:00 GMT
  3. Submission deadline274 days ago
    21 Jan 2026, 12:00 GMT
  4. Assessment summaries sent245 days ago
    20 Feb 2026
  5. Standstill ends233 days ago
    3 Mar 2026, 23:59 GMT
  6. Award decision expected by220 days ago
    16 Mar 2026, 23:59 GMT
  7. Contract starts176 days ago
    30 Apr 2026, 00:00 BST
  8. Latest notice published170 days ago
    6 May 2026, 09:53 BST

Notice history

5 events · 3 releases on Find a Tender · since 9 Dec 2025
  1. Tender notice published
    9 Dec 2025, 11:29 GMT
    UK4
  2. Contract award notice published
    20 Feb 2026, 14:34 GMT
    UK6
  3. Status changed to complete
    20 Feb 2026, 14:34 GMT
  4. Contract signature expected
    1 Apr 2026, 23:59 BST
    scheduled
  5. Contract details notice published
    6 May 2026, 09:53 BST
    UK7

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value £3,486,4541 award exc. VAT
Bids received 53 from SMEs
Contracts signed 1latest 10 Apr 2026
Awarded toValueDateStatus
Workday Ltd2 Apr 2026 – 31 Mar 2031 · up to 31 Mar 2036Extensions: The Contract shall operate for an initial period of five (5) years, with an option to extend for up to five (5) additional periods of twelve (12) months each. Tai Tarian reserves the right to exercise extensions in batches of twelve (12) months, in one event (e.g., two consecutive 12-month periods as a two-year extension).£3,486,45420 Feb 2026Awarded

Contracts

  • Provision and Implementation of an Integrated HR, Payroll and Finance System · Workday Ltd

    Signed
    10 Apr 2026
    Value
    £3,880,594
    Period
    10 Apr 2026 – 9 Apr 2031 · up to 9 Apr 2036 with extensions
    Status
    active
    Extensions
    The Contract shall operate for an initial period of five (5) years, with an option to extend for up to five (5) additional periods of twelve (12) months each. Tai Tarian reserves the right to exercise extensions in batches of twelve (12) months, in one event (e.g., two consecutive 12-month periods as a two-year extension).

    No agreed KPIs: Contract value is less than £5 million including VAT

Bid statistics published by the authority

BidsSMEVCSEValid bid range
5final-stage tenders30—

Contracting authority & participating public bodies

Tai Tarian Ltd

Contracting authorityPublic authority - sub-central governmentWelsh devolved regulations apply GB-PPON: PRRR-2818-QQVJ Ty Gwyn, Neath, Wales, SA11 2FPContact email

Bidders & participating suppliers

1 commercial party on the notice
  • Workday (UK) LimitedAwarded supplierGB-PPON: PWYC-5153-QLLR 7th Floor 1 Finsbury Avenue, London, London, EC2M 2PFContact email

Official documents & specifications (29)

Official links; attachments are not copied

Tender pack and attachments

Show 18 more documents

Notices published for this procedure

  • Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender
  • Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender
  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender