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Published 2 Nov 2023, 11:56 GMT

Official UK procurement notice

Property Prime Consultant · UK public procurement notice

Official notice

Authority: Highlands and Islands Enterprise·Consortium: 4 public authorities

Framework agreementServicesOpen procedureSME suitable
Sectors: Architecture & Engineering (71) Delivery: Scotland (UKM6)
Framework ceiling (notional)Value not publishedframework ceiling, not attributable revenue
Submissions closed 24 Jun 2024awarded 29 Aug 2024
Next notice expected 12 Dec 2023

What is being bought

Published requirement description

Key services are:

Project Management and act as Employers Agent; Cost Management; support HIE in its Net Zero aspirations; provide NEC supervisor services; Monitoring and Reporting of projects; procurement of contracts.

Activities can vary from a few hours desk based research to many months on larger more complex projects. THIS FRAMEWORK HAS NOW BEEN AWARDED.

The Framework has a start date of 1.10.2024 and an end date of 30.9.2028.

  • Recurrence: HIE reserves the right to re-tender for these services upon termination of the framework or at the end of the contract period, including any extension period.

CPV: Building consultancy services · Construction consultancy services · Quantity surveying services

How this framework works

From the published notice
Places
up to 1 suppliers · 6 bids received (6.0 per place) · 1 appointed (full)

The lotProcurement structure

single lot · no lot value published
Lot #1It is expected that these services will be required from October 2024 for a period of…Awarded

It is expected that these services will be required from October 2024 for a period of 4 years unless terminated in accordance with the provisions of the Framework agreement.

The 4 year budget, excluding VAT but inclusive of travel and subsistence, currently available to deliver these services is GBP800,000 - GBP1,000,000. Additional information: Economic operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015.

Delivery: Scotland · Argyll and the Islands, Caithness and Sutherland, Inner Moray Firth, Lochaber, Skye and Wester Ross, Moray, Outer Hebrides, Orkney and Shetland
Extensions: HIE may require the supplier to provide additional services particularly with regard to demand and budgetary availability or where HIE’s strategic focus changes as a result of changes in Scottish Government policy or as a result of a direction given to them by the Scottish Government. Any such modification shall be in terms of Regulation 72 of the Public Contracts (Scotland) Regulations 2015. This may result in amendments to requirements under the Framework, including but not limited to: - reduction/ removal of Services, e.g., HIE actioning more of the services or elements of the services themselves - the addition of similar Services - increasing the volume of ServicesVariant bids: not allowed
71315200 Building consultancy services71324000 Quantity surveying services

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 50%Price: 40%Environmental: 10%
Published sub-criteria (7)
  • Framework Management & Delivery Methodology: 10%
  • Project Call Offs Management & Delivery Methodology: 20%
  • Management & Delivery Team: 10%
  • Community Benefits: 5%
  • Fair Work: 5%
  • price: 40%
  • Sustainability: 10%
Published award criteria (9)
  • Framework Management & Delivery Methodology: 10%
  • Project Call Offs Management & Delivery Methodology: 20%
  • Management & Delivery Team: 10%
  • Sustainability: 10%
  • Community Benefits: 5%
  • Fair Work: 5%
  • Cyber Security: pass/fail
  • Prompt Payment: pass/fail
  • Price: 40%
Staff
Names and qualifications of delivery staff must be submitted
What this means for your bid
  • Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.
  • “Property Prime Consultant” is a framework: the contest is a place on its panel, up to 1 suppliers, not a single contract.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Framework agreement
Who may use this agreement
Not stated in the notice; call-off rights may be limited to the establishing authority
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement

Yes · HIE reserves the right to re-tender for these services upon termination of the framework or at the end of the contract period, including any

extension period.

First published
2 Nov 2023, 11:56 GMT
Last source update
30 Aug 2024, 09:32 BST
Award evaluation window
24 Jun 2024 – …
Authority reference
FTS031
FTS notice number
2024/S 000-027686
Classification (CPV)
Building consultancy servicesConstruction consultancy servicesQuantity surveying services
Delivery area
Scotland (UKM6)
Official registry OCID
ocds-h6vhtk-041137 Find a Tender
Contract terms
Electronic trading
e-invoicing allowed · electronic ordering · electronic payment
Review and risk notes
Review procedure

An economic operator that suffers, or is at risk of suffering, loss or damage attributable to a breach of duty under the Public Contracts (Scotland) Regulations 2015 or the Procurement Reform (Scotland) Act 2014 may bring proceedings in the Sheriff Court or the Court of Session.

Publisher note: In order to participate, bidders should register, for free, on www.publiccontractsscotland.gov.uk and record their interest in this contract and download and complete all relevant documentation. Tenders must be submitted via the PCS postbox and must be received by the published deadline. Late tenders will not be accepted and HIE will reject any submissions received after the deadline. Email or hard copy responses will not be accepted. (SC Ref:776687)

How it was run

Official notice
Run through: Public Contracts Scotland · Who buys & how to bid on PCS
Supplier login requiredLanguage: EN
Access & registration note: Free single registration for Scotland; PCS-Tender (Jaggaer) for full bidding
Appointment period ends
24 Jun 2024, 12:00 BST
Submission channel
{"electronicSubmission"}
Accepted languages
en
Bids opened
24 Jun 2024, 12:00 BST
Detailed submission instructions & authority contactsFrom official release

www.publiccontractsscotland.gov.uk ↗

Timeline

12 Dec 2023 → 30 Aug 2024 · 4 dates
  1. Next notice expected
    12 Dec 2023
  2. Admission / appointment period endsperiod end, not a bid countdown
    24 Jun 2024, 12:00 BST
  3. Bids opened
    24 Jun 2024, 12:00 BST
  4. Notice published
    30 Aug 2024, 09:32 BST

Notice history

4 events · 3 releases on Find a Tender · since 15 May 2024
  1. Status changed to active
    15 May 2024, 11:51 BST
  2. Procurement method changed
    15 May 2024, 11:51 BST
  3. Deadline published: 24 Jun 2024, 12:00 BST
    15 May 2024, 11:51 BST
  4. Status changed to complete
    30 Aug 2024, 09:32 BST

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Suppliers appointed 1admitted to the panel · see the list ↓
Bids received 62 from SMEs
Contracts signed 1latest 29 Aug 2024

1 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.

Contracts

  • Contract 027686-2024-FTS031-1

    Signed
    29 Aug 2024
    Value
    £907,130
    Status
    active

Bid statistics published by the authority

BidsSMEVCSEValid bid range
6bids · 6 electronic · 6 from abroad2——

Contracting authority & participating public bodies

4 public bodies on the notice

Highlands and Islands Enterprise

Contracting authorityRegional or local agency/officeEconomic affairs An Lòchran, 10 Inverness Campus, Inverness, Scotland, IV2 5NAContact email, phone Published organisation website ↗

Consortium members and other public bodies

  • Cairngorm Mountain (Scotland) LtdContracting authority Aviemore, ScotlandContact email, phone
  • Orkney Research and Innovation Campus LLPContracting authority Stromness, UKContact email, phone
  • Wave Energy Scotland LimitedContracting authority Inverness, ScotlandContact email, phone

Dispute resolution & review bodies

  • Inverness Sheriff Court and Justice of the Peace CourtReview body InvernessContact email, phone

Framework contractors & participating bidders

1 commercial party on the notice
  • Torrance Partnership LLPFramework contractor 1st Floor, Larkfield, 23 Southside Road, Inverness, Scotland, IV2 3BGContact phone

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

  • Economic and financial selection criteriatenderEconomic and financial selection criteria
  • Technical selection criteriatenderTechnical selection criteria