Official UK procurement notice
Property Managing Agent for Wokingham Borough Council
Authority: Wokingham Borough Council (Local council)
Re-procurement plannedInsurance cover for Wokingham Borough Council · tender expected
What is being bought3 lots · detail below
Published requirement descriptionProperty Managing Agent for Regeneration and Investment Property Portfolios
CPV: Metal · Property management services of real estate on a fee or contract basis · Real estate services
Lots and requirements (3)Procurement structure
3 lots · no lot values publishedLot #2Appointment of one property managing agent to manage part of Wokingham Borough…
Appointment of one property managing agent to manage part of Wokingham Borough Council’s Regeneration and Investment property portfolio - includes all properties listed in Pricing Schedule LOT 2.
Lot #3Appointment of one property managing agent to manage the Wokingham Borough Council’s…
Appointment of one property managing agent to manage the Wokingham Borough Council’s Regeneration and Investment property portfolio - includes all properties listed in Pricing Schedule LOT 3.
Wokingham Borough Council will not accept proposals from a bidder to only deliver LOT 3 without a relevant bid to deliver LOT 1. The final choice of appointment of one Agent to deliver the whole portfolio or two Agents to deliver LOT 1 and LOT 2 separately will be based on the criteria set out in the Tender Response document.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (2)
- Quality of Service: 85%
- price: 15%
Published award criteria (2)
- Quality of Service: 85
- Price: 15
- Price carries 15 of 100 points: a 10% discount moves about 1.5 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- No (one-off requirement)
- First published
- 10 Jun 2021, 17:01 BST
- Last source update
- 28 Jul 2021, 20:35 BST
- Award evaluation window
- 28 Jun 2021 – …
- Authority reference
DN549301- FTS notice number
2021/S 000-018000- Accelerated
The Agent currently managing Wokingham Borough Council's (WBC) property portfolio has suddenly served notice to terminate the Management Agreement. A replacement agent needs to be appointed as soon as possible to maximise the overlap between the new and existing agents before the incumbent Agent stand down at the beginning of August. Failure to appoint a replacement agent by the end of July 2021 will jeopardise the collection of a significant amount of revenue due to WBC on 29th September. It would also compromise the handover process and undermine control of property assets providing crucial services to c.170 tenant customers within and beyond the Borough boundary. Revenue, reputation, asset value and potential third party liabilities will be at risk.
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-02baa1Find a Tender
How it was run
Official notice- Submission deadline
- 28 Jun 2021, 09:00 BST
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bids opened
- 28 Jun 2021, 09:30 BST
Timeline
28 Jun 2021 → 28 Jul 2021 · 3 dates- Submission deadline28 Jun 2021, 09:00 BST
- Bids opened28 Jun 2021, 09:30 BST
- Notice published28 Jul 2021, 20:35 BST
Notice history
1 event · 2 releases on Find a Tender- Status changed to complete28 Jul 2021, 20:35 BST
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Lot 1 · Property Managing Agent for Regeneration and Investment Property Portfolios1 award | |||
| VAIL WILLIAMS LLPSME | £654,000 † | — | Awarded |
Contracts
Contract 018000-2021-1 · VAIL WILLIAMS LLPSME
- Signed
- 26 Jul 2021
- Value
- £654,000
- Status
- active
Bid statistics published by the authority
| Lot | Bids | SME | VCSE | Valid bid range |
|---|---|---|---|---|
| 1 · Property Managing Agent for Regeneration and Investment Property Portfolios | 6bids · 6 electronic · 6 from abroad | 3 | — | — |
Contracting authority & participating public bodies
Dispute resolution & review bodies
- High Court of Justice of England and WalesReview body
Bidders & participating suppliers
1 commercial party on the notice- Vail Williams LLPAwarded supplier
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.