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Published 25 Jan 2021, 12:40 GMT

Official UK procurement notice

Property Consultancy - Lot 3 Building Surveying

Official notice

Authority: Highlands and Islands Enterprise·Consortium: 2 public authorities

Framework agreementServicesOpen procedureSME suitable
Sectors: Architecture & Engineering (71) Delivery: Scotland (UKM6)
Framework ceiling (notional)Value not publishedframework ceiling, not attributable revenue
Submissions closed 20 Jul 2021awarded 14 Dec 2021
Next notice expected 14 Jul 2021

What is being bought

Published requirement description

A contract has been awarded to provide the following services across all of the HIE area for both its commercial property portfolio as well as HIEs own offices - dilapidations, repair work, EPC and S63 valuations and insurance valuations etc.

This is Lot 3 of a 3 Lot Framework. The 3 Lots are: Lot 1 Property Management and Valuation; Lot 2 Property Marketing; Lot 3 Building Surveying

Each Lot is published separately on Public Contracts Scotland and each has the name ‘Property Consultancy’ in the title together with the relevant Lot number.

The Lots will offer complementary services and the successful supplier in each will be expected to work alongside the supplier(s) of the other Lots as required.

  • Recurrence: HIE reserves the right to re-tender for these services upon termination of the framework or at the end of the contract period, including any extension period.

CPV: Advertising and marketing services · Building surveying services

How this framework works

From the published notice
Places
up to 1 suppliers · 3 bids received (3.0 per place) · 2 appointed (full)

The lotProcurement structure

single lot · no lot value published
Lot #1The contract will be awarded under a framework agreement to a single supplier and…AwardedRenewal

The contract will be awarded under a framework agreement to a single supplier and under this agreement, no minimum workload is guaranteed. Services will be agreed on an ‘as required’ basis only.

The framework will be non-exclusive i.e. HIE reserves the right, in certain circumstances, to procure out with the Framework, as and when required.

This Framework will be awarded by Highlands and Islands Enterprise (HIE) on behalf of both themselves and Inverness Campus Owners Association (ICOA). It will also be available for call-off by any current or future HIE subsidiary organisation, associated company, joint venture or similar, subject to a case-by-case prior approval by HIE. This may include, without limitation, Cairngorm Mountain Scotland Limited (CMSL) and/or Orkney Research and Innovation Campus (ORIC).

The price used in II.2.7 and V.2.4 is the potential cost if all extensions are invoked. Additional information: Economic operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015.

Delivery: Scotland
Extensions: HIE reserves the right, on giving reasonable written notice from time to time, to require changes to the Services (whether by way of the removal of Services, the addition of new Services, or increasing or decreasing the Services). HIE shall not require any such change other than where it is permitted by Regulation 72 of the Public Contracts (Scotland) Regulations 2015. Where HIE determines (at its sole discretion) that demand for support under one or more Lots is lower than expected, HIE reserves the right to re-allocate the budget for that Lot to one or more of the other Lots, subject to the maximum total budget of GBP 1,236,000 across all Lots and including all options. · It is expected that these services will be required from November 2021 for an initial period of 3 years, unless terminated in accordance with the provisions of the framework agreement, with HIE having the option to extend for a period or periods together not exceeding 1 year following the initial term.Variant bids: not allowed
79340000 Advertising and marketing services

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 55%Price: 40%Environmental: 5%
Published sub-criteria (6)
  • Management & Delivery Methodology: 25%
  • Management & Delivery Team: 15%
  • Quality Management: 10%
  • Community Benefits: 5%
  • price: 40%
  • Sustainability: 5%
Published award criteria (6)
  • Management & Delivery Methodology: 25%
  • Management & Delivery Team: 15%
  • Quality Management: 10%
  • Sustainability: 5%
  • Community Benefits: 5%
  • Price: 40%
Conditions of participation1
  • Economic & financial standing

    The bidder confirms they already have or can commit to obtain prior to the commencement of the contract, the following levels of insurance:

    Professional risk indemnity – minimum GBP 5 million for each and every claim.

    Employers (compulsory) liability — minimum GBP 5 million for each and every claim.

    Public liability — minimum GBP 5 million for each and every claim.

Staff
Names and qualifications of delivery staff must be submitted
What this means for your bid
  • Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.
  • “Property Consultancy - Lot 3 Building Surveying” is a framework: the contest is a place on its panel, up to 1 suppliers, not a single contract.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Framework agreement
Who may use this agreement
Not stated in the notice; call-off rights may be limited to the establishing authority
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement

Yes · HIE reserves the right to re-tender for these services upon termination of the framework or at the end of the contract period, including any extension period.

First published
25 Jan 2021, 12:40 GMT
Last source update
15 Dec 2021, 10:14 GMT
Award evaluation window
20 Jul 2021 – …
Authority reference
FTS002
FTS notice number
2021/S 000-031195
Classification (CPV)
Advertising and marketing servicesBuilding surveying services
Delivery area
Scotland (UKM6)
Official registry OCID
ocds-h6vhtk-028cfb Find a Tender
Contract terms
Electronic trading
e-invoicing allowed · electronic ordering · electronic payment
Review and risk notes
Review procedure

An economic operator that suffers, or is at risk of suffering, loss or damage attributable to a breach of duty under the Procurement (Scotland) Regulations 2016 or the Procurement Reform (Scotland) Act 2014 may bring proceedings in the Sheriff Court or the Court of Session.

Publisher note: Award criteria scoring: 0 = Unacceptable — Nil or inadequate response which fails to demonstrate an ability to meet the requirement. 1 = Poor — Response is partially relevant but generally poor. It addresses some elements of the requirement but contains insufficient/limited detail or explanation to demonstrate how the requirement will be fulfilled. 2 = Acceptable — Response is relevant and acceptable. It addresses a broad understanding of the requirement but may lack details on how the requirement will be fulfilled in certain areas. 3 = Good — Response is relevant and good. It is sufficiently detailed to demonstrate a good understanding and provides details on how the requirements will be fulfilled. 4 = Excellent - Response is completely relevant and excellent overall. It is comprehensive, unambiguous and demonstrate a thorough understanding of the requirement and provides details of how the requirement will be met in full. (SC Ref:666824)

How it was run

Official notice
Run through: Public Contracts Scotland · Who buys & how to bid on PCS
Supplier login requiredLanguage: EN
Access & registration note: Free single registration for Scotland; PCS-Tender (Jaggaer) for full bidding
Appointment period ends
20 Jul 2021, 12:00 BST
Submission channel
{"electronicSubmission"}
Accepted languages
en
Bids opened
20 Jul 2021, 12:00 BST
Detailed submission instructions & authority contactsFrom official release

www.publiccontractsscotland.gov.uk ↗

Timeline

14 Jul 2021 → 15 Dec 2021 · 4 dates
  1. Next notice expected
    14 Jul 2021, 00:00 BST
  2. Admission / appointment period endsperiod end, not a bid countdown
    20 Jul 2021, 12:00 BST
  3. Bids opened
    20 Jul 2021, 12:00 BST
  4. Notice published
    15 Dec 2021, 10:14 GMT

Notice history

6 events · 7 releases on Find a Tender · since 9 Jun 2021
  1. Status changed to active
    9 Jun 2021, 12:25 BST
  2. Procurement method changed
    9 Jun 2021, 12:25 BST
  3. Deadline moved to 21 Jul 2021, 12:00 BST
    9 Jun 2021, 12:25 BST
    -1 days · was 22 Jul 2021, 12:00 BST
  4. Deadline published: 22 Jul 2021, 12:00 BST
    9 Jun 2021, 12:25 BST
  5. Deadline moved to 20 Jul 2021, 12:00 BST
    9 Jun 2021, 12:45 BST
    -1 days · was 21 Jul 2021, 12:00 BST
  6. Status changed to complete
    15 Dec 2021, 10:05 GMT
Routine re-releases (7)
  • 2021-06: 3 releases · 9 Jun 2021, 9 Jun 2021
  • 2021-01: 1 release · 25 Jan 2021

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Suppliers appointed 2admitted to the panel · see the list ↓
Bids received 32 from SMEs
Contracts signed 3latest 14 Dec 2021

3 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.

Contracts

  • Contract 031192-2021-FTS002-1

    Signed
    14 Dec 2021
    Value
    £779,551
    Status
    active

  • Contract 031193-2021-FTS002-1

    Signed
    14 Dec 2021
    Value
    £180,600
    Status
    active

  • Contract 031195-2021-FTS002-1

    Signed
    14 Dec 2021
    Value
    £230,760
    Status
    active

Bid statistics published by the authority

BidsSMEVCSEValid bid range
3bids · 3 electronic · 3 from abroad2——

Contracting authority & participating public bodies

2 public bodies on the notice

Highlands and Islands Enterprise

Contracting authorityRegional or local agency/officeEconomic affairs An Lòchran, 10 Inverness Campus, Inverness, Scotland, IV2 5NAContact email, phone Published organisation website ↗

Consortium members and other public bodies

Dispute resolution & review bodies

  • Inverness Sheriff Court and Justice of the Peace CourtReview body InvernessContact email, phone

Framework contractors & participating bidders

2 commercial parties on the notice
  • Graham & SibbaldFramework contractor 4, Ardross Street, INVERNESS, Scotland, IV3 5NNContact phone
  • Graham + SibbaldFramework contractor 4 Ardross Street, Inverness, Scotland, IV3 5NNContact phone

Official documents & specifications

Official links; attachments are not copied

No document links were published on the notice.