Find a TenderAwarded

Published 8 Dec 2021, 16:15 GMT

Official UK procurement notice

Project RECODE: NHM Collections Management System

Official notice

Authority: Natural History Museum (Central government)

GoodsCompetitive dialogueSME suitable

Sectors: Software Packages & ERP (48) Delivery: London (UKI)

Published estimate£5,000,000exc. VAT24.9% below published estimate

Submissions closed 24 Feb 2022awarded 29 Dec 2022

Awarded to SER Solutions United Kingdom Limited

What is being bought

Published requirement description

In line with our new Vision and Strategy to 2031 the Natural History Museum (NHM) was looking to help transform the study of natural history, engage and involve the widest possible audience, and secure the future of our collections. This will require a new collections management solution and the museum sought a supplier that can implement a business operational solution to which the NHM can transition.

CPV: Electronic data management (EDM)

The lotProcurement structure

single lot · value published

Lot #1AwardedRenewalPublished value£5,000,000

Delivery: London · LONDON

Extensions: Variant bids and options were acceptable only in accordance with the procurement documents. · It is anticipated that a 24-month implementation period is followed by a minimum of 60 months support and maintenance agreement, with the option for the Museum to extend the contract in line with its terms.Second stage: up to 8 candidates invited to tenderVariant bids: allowed

48613000 Electronic data management (EDM)

What it takes to win
i
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more

How bids were scored

Quality: 80%Price: 20%

Published sub-criteria (6)

Solution Fit & Acceptability: 20%
Ability to Sustain and Operate: 15%
Data Architecture: 20%
Data Migration: 10%
Strategic Fit and Support: 15%
price: 20%

Published award criteria (6)

Solution Fit & Acceptability: 20
Ability to Sustain and Operate: 15
Data Architecture: 20
Data Migration: 10
Strategic Fit and Support: 15
Price: 20

Successive reduction: Candidates will be reduced successively across stages

What this means for your bid

Price carries 20 of 100 points: a 10% discount moves about 2 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached

Procedure method: Competitive dialogue
Legal basis: CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category: Goods
Notice status: Awarded
Procurement threshold: Unspecified in notice
Regulatory regime: Standard
Commercial structure: Stand-alone contract (no framework)
Competition type: Competitive procedure
GPA / WTO covered: Yes (GPA)
Recurring procurement: No (one-off requirement)
First published: 8 Dec 2021, 16:15 GMT
Last source update: 16 Jan 2023, 16:05 GMT
FTS notice number: 2023/S 000-001320
Classification (CPV): Electronic data management (EDM)
Delivery area: London (UKI)
Official registry OCID: ocds-h6vhtk-02fee3 Find a Tender

Contract terms

Electronic trading: e-invoicing allowed · electronic payment

Publisher note: To view this notice, please click here: <a href="https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=747719036" target="_blank">https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=747719036</a> GO Reference: GO-2023116-PRO-21924368

How it was run

Official notice

Submission deadline: 24 Feb 2022, 12:00 GMT
Submission channel: {"written"}
Accepted languages: en
Bid validity: 180 days from the deadline

Timeline

25 Jan 2022 → 16 Jan 2023 · 4 dates

Next notice expected
25 Jan 2022
Submission deadline
24 Feb 2022, 12:00 GMT
Invitations to tender expected
22 Mar 2022
Notice published
16 Jan 2023, 16:05 GMT

Notice history

5 events · 3 releases on Find a Tender · since 25 Jan 2022

Status changed to active
25 Jan 2022, 10:15 GMT
Procurement method changed
25 Jan 2022, 10:15 GMT
Deadline published: 24 Feb 2022, 12:00 GMT
25 Jan 2022, 10:15 GMT
Buyer details updated
25 Jan 2022, 10:15 GMT
Status changed to complete
16 Jan 2023, 16:05 GMT

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast

Awards 1

Awarded value £3,754,2941 contract exc. VAT

Bids received 74 from SMEs

Contracts signed 1latest 29 Dec 2022

Awarded to	Value	Date	Status
SER Solutions United Kingdom LimitedSME	£3,754,294 †	—	Awarded

Contracts

Project RECODE: NHM Collections Management System · SER Solutions United Kingdom LimitedSME
Signed
29 Dec 2022
Value
£3,754,294
Status
active

Bid statistics published by the authority

Bids	SME	VCSE	Valid bid range
7bids · 7 electronic · 7 from abroad	4	—	—

Contracting authority & participating public bodies

Natural History Museum

Contracting authorityCentral GovernmentBody governed by public lawRecreation, culture and religionNational museum Cromwell Road, South Kensington, London, London, SW7 5BDContact name, email, phone Published organisation website ↗

Bidders & participating suppliers

1 commercial party on the notice

SER Solutions United Kingdom LimitedAwarded supplier07282887 12th Floor, The Broadgate Tower, 20 Primrose Street, London, London, EC2A 2EW

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

Economic and financial selection criteriatenderEconomic and financial selection criteria
Technical selection criteriatenderTechnical selection criteria