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AwardedFind a Tender · award Update

Project Portfolio Management and Resource System

Buyer: The North Yorkshire Council →

BuyerThe North Yorkshire Council
StatusAwarded
DeadlineNot published
ValueValue not published
Published9 Dec 2025

What is being bought

The Authority wishes to invite Suppliers to tender for a Project Portfolio Management and Resource System. Within this procurement we are looking for a solution that can deliver Project, Programme and Portfolio Management as well as Resource Management functionality The Contract is for a period of 3 years and 5 months with the optional extension 2 x 2 years.

Lot details

Lot LOT-0000

No lot description published.

Statuscomplete

Comparable-procurement analytics

No usable CPV category has been published, so a comparable market set cannot yet be built.

Procurement strategy & market signals

Framework agreementNot published
Dynamic purchasing systemNot published
Competitive procurementNot published
Recurring requirementNot published
Procurement method rationaleNot published
Rationale classificationsNot published
Special regimeNot published
Covered byGPA
Submission policyNot published
Selection criteriaNot published
Risk detailsNot published

Planning & early market engagement

BudgetNot published
No-engagement rationaleNot published
Planning documents0
Planning milestones0

No planning milestones published.

Related procurements

No linked framework, prior procurement or reprocurement published.

Awards

Contracts

Project Portfolio Management and Resource System

Statusactive
Value£625,000

Documents & submission route

  • Not published

Source data inventory

Diagnostic view. “Not published” means this current release does not provide a value.

OCIDocds-h6vhtk-04ed87
Latest release ID081078-2025
Latest release timestampTue Dec 09 2025 14:31:11 GMT+0000 (Coordinated Universal Time)
Sourcefind-a-tender
Official notice URLNot published
Tender statuscomplete
Procurement methodopen
Procurement method detailsOpen procedure
Main procurement categoryNot published
Above thresholdNot published
Legal basis2023/54
Tender period: startNot published
Tender period: endNot published
Expression of interest deadlineNot published
Enquiry deadlineNot published
Award period: startNot published
Award period: endNot published
Submission method detailsNot published
Submission languagesNot published
Electronic catalogue policyNot published
Total tender valueNot published
Tender lots in source1
Tender items in source0
Tender documents in source1
Awards in latest release1
Contracts in latest release1
Parties in latest release2

Notice history

DateEventReference
9 Dec 2025awardUpdate, contractUpdate081078-2025
9 Dec 2025award, contract080953-2025
31 Oct 2025award, contract070215-2025
1 Aug 2025tender045107-2025
14 Mar 2025planning009541-2025

All source data

Unmodified official OCDS data retained by Tenderline for this procurement process.

Complete current OCDS release JSON
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  "tag": [
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  "date": "2025-12-09T14:31:11Z",
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    "name": "The North Yorkshire Council"
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      "status": "active",
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        {
          "id": "GB-PPON-PTTW-8121-RVYY",
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      ],
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        "LOT-0000"
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  ],
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    "id": "182-NYC-RS",
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        "status": "complete"
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    "title": "Project Portfolio Management and Resource System",
    "status": "complete",
    "coveredBy": [
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    "documents": [
      {
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        "documentType": "conflictOfInterest"
      }
    ],
    "legalBasis": {
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    "procurementMethod": "open",
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  },
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Complete JSON history (5 releases)
9 Dec 2025 · 081078-2025 · awardUpdate, contractUpdate
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    "procurementMethod": "open",
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  },
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9 Dec 2025 · 080953-2025 · award, contract
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    "procurementMethod": "open",
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31 Oct 2025 · 070215-2025 · award, contract
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      "standstillPeriod": {
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        "buyer"
      ],
      "address": {
        "region": "UKE22",
        "country": "GB",
        "locality": "Northallerton",
        "postalCode": "DL7 8AD",
        "countryName": "United Kingdom",
        "streetAddress": "County Hall, Racecourse Lane,"
      },
      "details": {
        "url": "https://www.northyorks.gov.uk",
        "classifications": [
          {
            "id": "publicAuthoritySubCentralGovernment",
            "scheme": "UK_CA_TYPE",
            "description": "Public authority - sub-central government"
          }
        ]
      },
      "identifier": {
        "id": "PNXY-8263-XCNL",
        "scheme": "GB-PPON"
      },
      "contactPoint": {
        "name": "Mark Taylor",
        "email": "procurement@northyorks.gov.uk",
        "telephone": "+44 1609533450"
      }
    },
    {
      "id": "GB-PPON-PTTW-8121-RVYY",
      "name": "Ninth Wave Limited",
      "roles": [
        "supplier"
      ],
      "address": {
        "region": "UKI32",
        "country": "GB",
        "locality": "London",
        "postalCode": "W1J 5BF",
        "countryName": "United Kingdom",
        "streetAddress": "35 Berkeley Square"
      },
      "details": {
        "vcse": false,
        "scale": "sme",
        "shelteredWorkshop": false,
        "publicServiceMissionOrganization": false
      },
      "identifier": {
        "id": "PTTW-8121-RVYY",
        "scheme": "GB-PPON"
      },
      "contactPoint": {
        "email": "support@ninthwave.co.uk"
      }
    }
  ],
  "language": "en",
  "initiationType": "tender"
}
1 Aug 2025 · 045107-2025 · tender
{
  "id": "045107-2025",
  "tag": [
    "tender"
  ],
  "date": "2025-08-01T11:00:27+01:00",
  "ocid": "ocds-h6vhtk-04ed87",
  "buyer": {
    "id": "GB-PPON-PNXY-8263-XCNL",
    "name": "The North Yorkshire Council"
  },
  "tender": {
    "id": "182-NYC-RS",
    "lots": [
      {
        "id": "LOT-0000",
        "value": {
          "amount": 525000,
          "currency": "GBP",
          "amountGross": 630000
        },
        "status": "active",
        "options": {
          "description": "Additional licences may be purchased throughout the contract length."
        },
        "renewal": {
          "description": "Option to extend 2 x 24 months 01 April 2029 - 31 March 2031 01 April 2031 - 31 March 2033"
        },
        "hasOptions": true,
        "hasRenewal": true,
        "suitability": {
          "sme": true,
          "vcse": true
        },
        "awardCriteria": {
          "criteria": [
            {
              "name": "Price",
              "type": "price",
              "numbers": [
                {
                  "number": 40,
                  "weight": "percentageExact"
                }
              ]
            },
            {
              "name": "Quality",
              "type": "quality",
              "numbers": [
                {
                  "number": 60,
                  "weight": "percentageExact"
                }
              ]
            }
          ]
        },
        "contractPeriod": {
          "endDate": "2029-03-31T23:59:59Z",
          "startDate": "2025-11-03T00:00:00Z",
          "maxExtentDate": "2033-03-31T23:59:59Z"
        },
        "selectionCriteria": {
          "criteria": [
            {
              "type": "economic",
              "description": "As detailed in Volume 3 Procurement Specific Questionnaire"
            },
            {
              "type": "technical",
              "description": "As detailed in Volume 3 Procurement Specific Questionnaire"
            }
          ]
        }
      }
    ],
    "items": [
      {
        "id": "LOT-0000",
        "relatedLot": "LOT-0000",
        "deliveryAddresses": [
          {
            "region": "UKE2",
            "country": "GB",
            "countryName": "United Kingdom"
          }
        ],
        "additionalClassifications": [
          {
            "id": "48331000",
            "scheme": "CPV",
            "description": "Project management software package"
          },
          {
            "id": "48000000",
            "scheme": "CPV",
            "description": "Software package and information systems"
          }
        ]
      }
    ],
    "title": "Project Portfolio Management and Resource System",
    "value": {
      "amount": 525000,
      "currency": "GBP",
      "amountGross": 630000
    },
    "status": "active",
    "coveredBy": [
      "GPA"
    ],
    "documents": [
      {
        "id": "conflictOfInterest",
        "description": "Not published",
        "documentType": "conflictOfInterest"
      },
      {
        "id": "045107-2025",
        "url": "https://www.find-tender.service.gov.uk/Notice/045107-2025",
        "format": "text/html",
        "noticeType": "UK4",
        "description": "Tender notice on Find a Tender",
        "documentType": "tenderNotice",
        "datePublished": "2025-08-01T11:00:27+01:00"
      }
    ],
    "legalBasis": {
      "id": "2023/54",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents",
      "scheme": "UKPGA"
    },
    "recurrence": {
      "dates": [
        {
          "startDate": "2032-07-01T23:59:59Z"
        }
      ]
    },
    "awardPeriod": {
      "endDate": "2025-10-06T23:59:59Z"
    },
    "description": "The Authority wishes to invite Suppliers to tender for a Project Portfolio Management and Resource System. Within this procurement we are looking for a solution that can deliver Project, Programme and Portfolio Management as well as Resource Management functionality The Contract is for a period of 3 years and 5 months with the optional extension 2 x 2 years.",
    "riskDetails": "There is a risk of emerging cyber threats arising during the Term of the contract which may require the Authority to request the Supplier make changes to the software system it provides under the contract to enable the system to operate safely and adequately protect personal information stored on the system.",
    "tenderPeriod": {
      "endDate": "2025-08-29T10:00:00+00:00"
    },
    "enquiryPeriod": {
      "endDate": "2025-08-20T16:00:00+00:00"
    },
    "hasRecurrence": true,
    "aboveThreshold": true,
    "submissionTerms": {
      "languages": [
        "en"
      ],
      "electronicSubmissionPolicy": "allowed"
    },
    "procurementMethod": "open",
    "mainProcurementCategory": "goods",
    "submissionMethodDetails": "https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=96397&B=",
    "procurementMethodDetails": "Open procedure"
  },
  "parties": [
    {
      "id": "GB-PPON-PNXY-8263-XCNL",
      "name": "The North Yorkshire Council",
      "roles": [
        "buyer"
      ],
      "address": {
        "region": "UKE22",
        "country": "GB",
        "locality": "Northallerton",
        "postalCode": "DL7 8AD",
        "countryName": "United Kingdom",
        "streetAddress": "County Hall, Racecourse Lane,"
      },
      "details": {
        "url": "https://www.northyorks.gov.uk",
        "classifications": [
          {
            "id": "publicAuthoritySubCentralGovernment",
            "scheme": "UK_CA_TYPE",
            "description": "Public authority - sub-central government"
          }
        ]
      },
      "identifier": {
        "id": "PNXY-8263-XCNL",
        "scheme": "GB-PPON"
      },
      "contactPoint": {
        "name": "Charlotte Stolarski",
        "email": "Charlotte.Stolarski@northyorks.gov.uk",
        "telephone": "+44 1609533450"
      }
    }
  ],
  "language": "en",
  "initiationType": "tender"
}
14 Mar 2025 · 009541-2025 · planning
{
  "id": "009541-2025",
  "tag": [
    "planning"
  ],
  "date": "2025-03-14T17:10:52Z",
  "ocid": "ocds-h6vhtk-04ed87",
  "buyer": {
    "id": "GB-PPON-PNXY-8263-XCNL",
    "name": "The North Yorkshire Council"
  },
  "tender": {
    "id": "182-NYC-RS",
    "lots": [
      {
        "id": "LOT-0000",
        "status": "planning",
        "suitability": {
          "sme": true,
          "vcse": true
        },
        "contractPeriod": {
          "endDate": "2029-03-31T23:59:59Z",
          "startDate": "2026-04-01T00:00:00Z"
        }
      }
    ],
    "items": [
      {
        "id": "LOT-0000",
        "relatedLot": "LOT-0000",
        "deliveryAddresses": [
          {
            "region": "UK",
            "country": "GB",
            "countryName": "United Kingdom"
          }
        ],
        "additionalClassifications": [
          {
            "id": "48000000",
            "scheme": "CPV",
            "description": "Software package and information systems"
          },
          {
            "id": "48331000",
            "scheme": "CPV",
            "description": "Project management software package"
          }
        ]
      }
    ],
    "title": "Project Management and Performance Reporting Solution",
    "value": {
      "currency": "GBP",
      "amountGross": 0
    },
    "status": "planning",
    "legalBasis": {
      "id": "2023/54",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents",
      "scheme": "UKPGA"
    },
    "description": "North Yorkshire Council is requesting information from potential suppliers to help determine the scope and feasibility of its requirement, to understand the range of potential solutions available in the market, and to assist with drafting a potential future tender specification for a Project Management and Performance Reporting Solution. Further details can be found through Yortender portal.",
    "communication": {
      "futureNoticeDate": "2025-07-01T23:59:59Z"
    },
    "mainProcurementCategory": "goods"
  },
  "parties": [
    {
      "id": "GB-PPON-PNXY-8263-XCNL",
      "name": "The North Yorkshire Council",
      "roles": [
        "buyer"
      ],
      "address": {
        "region": "UKE22",
        "country": "GB",
        "locality": "Northallerton",
        "postalCode": "DL7 8AD",
        "countryName": "United Kingdom",
        "streetAddress": "County Hall, Racecourse Lane,"
      },
      "details": {
        "url": "https://www.northyorks.gov.uk",
        "classifications": [
          {
            "id": "publicAuthoritySubCentralGovernment",
            "scheme": "UK_CA_TYPE",
            "description": "Public authority - sub-central government"
          }
        ]
      },
      "identifier": {
        "id": "PNXY-8263-XCNL",
        "scheme": "GB-PPON"
      },
      "contactPoint": {
        "name": "Charlotte Stolarski",
        "email": "Charlotte.Stolarski@northyorks.gov.uk",
        "telephone": "+44 1609533450"
      }
    }
  ],
  "language": "en",
  "planning": {
    "documents": [
      {
        "id": "009541-2025",
        "url": "https://www.find-tender.service.gov.uk/Notice/009541-2025",
        "format": "text/html",
        "noticeType": "UK2",
        "description": "Preliminary market engagement notice on Find a Tender",
        "documentType": "marketEngagementNotice",
        "datePublished": "2025-03-14T17:10:52Z"
      }
    ],
    "milestones": [
      {
        "id": "engagement",
        "type": "engagement",
        "status": "scheduled",
        "dueDate": "2025-03-31T23:59:59Z",
        "description": "Please submit your request for information response via Yortender no later than 10am 31 March 2025."
      }
    ]
  },
  "initiationType": "tender"
}