Official UK procurement notice
PROJECT PLANNING MANAGEMENT SYSTEM
Authority: Coventry University (Education)
What is being bought
Published requirement descriptionThis proposal is for the procurement of single Group Wide Enterprise Project Portfolio Management (PPM) Software that can be used for management and reporting of projects, programmes, and portfolios.
The Strategic Programme Management Office (SPMO) and Digital Services have identified at least ten systems being used across different business areas. This proposal therefore looks to rationalise this approach into a single solution enabling greater visibility of the portfolio across the Group.
Through the retirement of current systems and the procurement of a single solution, this will be a cost neutral exercise.
Not only is a PPM vital in the provision of essential information but also serves as a system to understand investment and viability to all projects. Such a tool could therefore be invaluable in ensuring the Groups investments are financially sustainable as we make progress to achieving the 2030 strategy.
Please note this a 2+1+1 contract term.
CPV: Software package and information systems
The lotProcurement structure
single lot · no lot value publishedLot #1Recent financial challenges across the group have led to a review of all softwareAwardedRenewal
Recent financial challenges across the group have led to a review of all software. It is clear that the group use too many project management solutions and do not have a centralised view for all projects, associated risks and costs. Systems are in the excess of 10 when capability can be easily consolidated with a more mature solution. The intention is that we go out to market for a single solution with all areas across the group. Led by BRT with support form Digital Services to select a new group PPM platforms and retire other systems to make it a cost neutral exercise. Not only is a PPM vital to the provide essential information to the group but also serves as a system to understand investment and viability to all projects undertaken across Coventry Unviersity Group.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published award criteria (2)
- Quality: 50
- Price: 50
- Price carries 50 of 100 points: a 10% discount moves about 5 points. This one is won on the number: sharpen the price before polishing the prose.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Goods
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- No (one-off requirement)
- First published
- 9 May 2024, 14:57 BST
- Last source update
- 17 Dec 2024, 13:41 GMT
- Award evaluation window
- 7 Jun 2024 – …
- Authority reference
FRAM-1101-24-TH- FTS notice number
2024/S 000-040598- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-045857Find a Tender
How it was run
Official notice- Submission deadline
- 7 Jun 2024, 12:00 BST
- Submission channel
- {"written"}
- Accepted languages
- en
- Bids opened
- 7 Jun 2024, 12:01 BST
Timeline
7 Jun 2024 → 31 Jul 2026 · 4 dates- Submission deadline7 Jun 2024, 12:00 BST
- Bids opened7 Jun 2024, 12:01 BST
- Notice published17 Dec 2024, 13:41 GMT
- Bids must remain valid until86 days ago31 Jul 2026, 23:59 BST
Notice history
1 event · 2 releases on Find a Tender- Status changed to complete17 Dec 2024, 13:41 GMT
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| CAM Management Solutions Limited | £187,933 † | — | Awarded |
Contracts
PROJECT PLANNING MANAGEMENT SYSTEM · CAM Management Solutions Limited
- Signed
- 5 Dec 2024
- Value
- £187,933
- Status
- active
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 13bids | — | — | — |
Contracting authority & participating public bodies
Bidders & participating suppliers
1 commercial party on the notice- CAM Management Solutions LimitedAwarded supplier
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.