Official UK procurement notice
Project Manager - ‘Àrainneachd Àlainn’ Community Hub and Environment Centre
Authority: North Uist Development Company
What is being bought
Published requirement descriptionNUDC would like to contract a Project Manager to complete key deliverables to enable the opening of the ‘Àrainneachd Àlainn’ Community Hub and Environment Centre; meeting the objectives of the successful funding applications, funder agreements and stakeholder requirements.
CPV: Administration services · Administration, defence and social security services · Architectural, construction, engineering and inspection services · Miscellaneous business and business-related services · Other community, social and personal services · Project management consultancy services · Provision of services to the community
The lotProcurement structure
single lot · value publishedLot #18,370.89 GBP inclusive of any VAT and expensesPublished value£8,371
8,370.89 GBP inclusive of any VAT and expenses
Deliverables to be achieved within fixed priced contract
- Develop a project management plan for activities, deliverables and risks and update monitoring plan.
- Project Management of Asset transfer completion of the former Lochmaddy School.
- Project Management of the Environment Centre in the former sports hall, working with tendered contractors.
- Project Management of the external toilet block, working with the planning authority and contractors.
- Establish a community based sub-committee and complete further community consultation in liaison with the architect.
- Ensure the building is fit for purpose, liaising with building standards and, establish a business model with defined marketing plan to cover operational costs.
- Meet funders requirements as per funding applications and agreements, including associated reporting.
Funds available are time limited, with funds to be spent by April 2021 and, this will need to be managed efficiently by working closely with funders and contractors.
Due to the nature of the funding, tenders should only be submitted if you are available to start with immediately following review of tenders.
Your tender must include the following sections:
- An Introduction including a short summary (max 1 page) of your business/ organisation in the context of our specific requirements for this contract, detailing how your experience qualifies you to carry out this work.
- An overview of your understanding of the brief and what is required, including your understanding of work in a small remote rural community and your experience of similar projects.
- A detailed method statement, including details of how the deliverables will be managed and achieved.
- Assessment and mitigation of any challenges and risks identified in managing and delivering the project.
- Details of the proposed project manager(s) that will undertake the work including CV. This should include individual responsibilities (including level of involvement), qualifications, skills and experience (including past projects carried out which have relevance to this project).
- The total fixed price breakdown of fees and any associated costs. The cost should accurately reflect all charges. It is up to candidates to consider this in their pricing proposal and, should include, but not be limited to, fees, day rates, third party costs etc. The pricing proposal should also consider provision for expenses, if necessary. All costs need to be inclusive of VAT. NUDC is not VAT-registered.
- Any associated professional memberships and qualifications, such as APM, PMI, ACE. Professional Indemnity Insurance evidence should be provided.
- At least two references for similar types of work.
Tenders should be submitted by noon on the 20th of January 2021. No further information or marketing material should be submitted in addition to the tender pack as described above.
Tender opened: Friday 8th January 2021
Latest date to request tender clarifications: Friday 15th January 2021
Close invitation to tender: Wednesday 20th January 2021 Noon
Award contract: Friday 22nd January 2021
Funding completed: 31st March 2021
Project completion: To be confirmed, envisaged by May 2021 at latest, funding to be spent by April 2021. Additional information: Information is available in the tender pack.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (2)
- Quality: based on brief criteria: 80%
- Price: based on brief criteria: 20%
Published award criteria (2)
- Quality: based on brief criteria: 80
- Price: based on brief criteria: 20
- Suitability
NUDC would like to contract a Project Manager to complete key deliverables to enable the opening of the ‘Àrainneachd Àlainn’ Community Hub and Environment Centre; meeting the objectives of the successful funding applications, funder agreements and stakeholder requirements.
The project manager should have:
- A proven and successful track record of delivering complex projects; excellent organisation skills and the ability to use resources and people to meet deadlines;
- Strong communication and inter-personal skills to deliver the next stage of this project;
- A passion and commitment to working in liaison with associated stakeholders, contractors and funders; for inclusive community focussed project delivery;
- Flexible and quick to adapt to a new project and work setting;
- Available to start immediately;
- Desirable: experience in similar community based island projects;
- Desirable: ability to communicate in Scottish Gaelic.
- Staff
- Names and qualifications of delivery staff must be submitted
- Price carries 20 of 100 points: a 10% discount moves about 2 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- No (one-off requirement)
- First published
- 20 Jan 2021, 11:32 GMT
- Last source update
- 27 Jul 2021, 18:14 BST
- Award evaluation window
- 20 Jan 2021 – …
- FTS notice number
2021/S 000-000357- Accelerated
Unfortunately, funding decisions were delayed; which reduced the amount of time available. Funds must be spent by April 2021; though it may be possible to extend the delivery to end May 2021. Due to the urgency in appointing someone to meet funder requirements, the accelerated procedure will accept tenders up until noon on the 20th of January 2021.
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-0288b9Find a Tender
- Electronic trading
- e-invoicing allowed · electronic payment
- Performance terms
The contractor must evidence experience of project management and project delivery. At least two references must be provided for similar types of work.
Publisher note: The contract value is fixed at 8,370.89 GBP including VAT and expenses. Contract length will be dependent on achieving deliverables and the funders timeline and is envisaged to end May 2021; but funds available are time limited, with funds currently expected to be spent by April 2021 and, this will need to be managed efficiently by working closely with funders and contractors. Tenders should be submitted by noon on the 20th of January 2021. No further information or marketing material should be submitted in addition to the tender pack as described above. NUDC welcome the views of the contractor as to how they propose to carry out the work; however, the following are expected: - Meet with NUDC Board of Directors and Project Delivery Manager at the start of project, and set review points with associated dates in the Monitoring plan to meet with the Board going forward. - Establish dates/times for brief catch up discussions every second week with the Project Delivery Manager to review progress. - Develop a project management plan for internal review within NUDC. - Manage risks closely and flag any potential issues as they arise. NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=640646. The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx. Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems. (SC Ref:640646)
How it was run
Official notice- Submission deadline
- 20 Jan 2021, 12:00 GMT
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bids opened
- 20 Jan 2021, 13:00 GMT
Timeline
20 Jan 2021 → 27 Jul 2021 · 4 dates- Submission deadline20 Jan 2021, 12:00 GMT
- Bids opened20 Jan 2021, 13:00 GMT
- Contract starts25 Jan 2021
- Notice published27 Jul 2021, 18:14 BST
Notice history
5 events · 3 releases on Find a Tender · since 1 Feb 2021- Status changed to complete1 Feb 2021, 17:24 GMT
- Procurement method changed1 Feb 2021, 17:24 GMT
- Published value published: £8,37127 Jul 2021, 18:14 BST
- Status changed to active27 Jul 2021, 18:14 BST
- Deadline moved to 20 Jan 2021, 12:00 GMT27 Jul 2021, 18:14 BST-5 days · was 25 Jan 2021, 16:00 GMT
Published amendments (1 · 1 deadline change)
| When | What | Before | After | Shift |
|---|---|---|---|---|
| — | DeadlineTime limit · IV.2.2 | 20 Jan 2021 | 25 Jan 2021 | +5 d |
| — | Contract periodDuration Start · II.2.7 | 25 Jan 2021 | 27 Jan 2021 | +2 d |
| — | Bid openingConditions for opening of tenders · IV.2.7 | 20 Jan 2021 | 25 Jan 2021 | +5 d |
To enable more responses for procurement purposes
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Tighean Innse GallSME | £8,371 † | — | Awarded |
Contracts
Contract 001973-2021-2021_01-1 · Tighean Innse GallSME
- Signed
- 29 Jan 2021
- Value
- £8,371
- Period
- … – 31 May 2021
- Status
- active
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 10bids · 10 electronic · 10 from abroad | 10 | — | — |
Contracting authority & participating public bodies
Dispute resolution & review bodies
- NUDCReview body
- Sheriff ClerkReview body
Bidders & participating suppliers
1 commercial party on the notice- Tighean Innse GallAwarded supplier
Official documents & specifications (2)
Official links; attachments are not copiedTender pack and attachments
- Economic and financial selection criteria
- Technical selection criteria