Project Management Service

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    "description": "The objective of the support provided by the appointed consultancy is to:\n● Establish a consistent condition dataset across all schools in the Trust.\n● Prioritise maintenance and lifecycle investment works in a transparent and evidence-based manner.\n● Support Trust budget planning, compliance obligations, and strategic estate decision-making.\nIn addition, the appointed consultancy will provide a range of project management and consultancy services to support our capital programme.\nIt is envisaged a single supplier will be appointed to fulfil both the asset management support requirements and the project and consultancy services.\nAs specific projects are not yet defined and subject to allocation of funding from the DfE, there is no commitment to particular volumes of business under the Trust's contract with the supplier.\nAll support required will be provided by suitably qualified staff within the appointed organisation to provide the following services within the total percentage fee submitted in Appendix B:\n● Prepare Scope of Works or Design Brief\n● Work up a programme to deliver projects by agreed dates with the Estates Manager\n● Develop detailed design\n● Provide a list of contractors (names & email contact details) who should be alerted to the project for bidding purposes\n● Prepare draft tender documents including detailed evaluation criteria and liaise with the Trust to reach a final version which will be advertised to the open market\n● Respond to any project specific tender clarifications\n● Evaluate all the tender bids, documenting your analysis, scoring and commentary against the evaluation criteria, providing a tender evaluation report and recommendation on which contractor(s) should be appointed and why and providing detailed feedback for those contractor(s) who were unsuccessful and communicating this feedback to those contractors\n● Following endorsement or agreement of the preferred contractor(s), draft a contract using an appropriate JCT format; The Trust will need to endorse and sign the contract, but the appointed organisation is responsible to issuing to the contractor(s) and following through on signatures\n● The appointed organisation will be required to operate independently of CLT staff but be accountable to the Estates Manager\n● The appointed organisation will liaise and deal with the Estates Manager to deliver the agreed programme of work on time and on budget to the satisfaction of all\n● Risk management and analysis and develop and maintain a project risk register\n● Management and liaison with sub-consultants appointed separately as necessary by CLT, including:\nBuilding surveyor\nCost management\nTown and Country planning advisers\nBuilding Control advisers\nM&E engineering\nStructural and Civil Engineering\nClerk of work\nPrincipal Designer duties under CDM2015 and Building Regulations/Building Safety Act\n● Manage the works until handover\n● Chair and minute meetings with CLT, stakeholders and contractors\n● The appointed organisation will communicate regularly with the Estates Manager updating regularly in writing and through onsite meetings.\n● Carry out regular site inspections during the works and provide progress updates to the Estates Manager\n● Carry out monthly valuations and monthly predicated final accounts\n● Final account preparations for approval by Estates Manager\n● Issuing all contractual certification\n● Prepare snagging lists and chair handover and commissioning meetings\n● End of defects period final inspection meetings\n● Act as Contract Administrator, where required\nOther survey work\nOccasionally the Estates Manager may have requirements for survey work to be undertaken and other ad hoc advice and guidance so unit costs for these should also be provided in the tender exercise:\n● Building/area condition survey report incl M&E\n● Measured survey\n● Schedule of accommodation and BB103 comparison\n● Drainage survey\n● Due diligence survey\nSupport in applying for DfE and other grants related to projects will be commissioned as necessary and a quote will be invited from the supplier based upon the day and hourly rates of relevant specialists required.\nTotal value (estimated)\n£700,000 excluding VAT\n£840,000 including VAT\nAbove the relevant threshold",
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    "description": "CLT is publishing this Invitation to Tender in order to appoint a Project Management Consultancy to support our capital investment programme for an initial three year period, with options to further extend by two further 1 year periods.\nOur capital investment programme is funded by a combination of SCA grant and a further annual contribution made by each of our schools. Prioritisation of that funding each year is guided by criteria set by our Trustees and building condition data. \nThe appointed consultancy will support the further development of a Trust-wide Asset Management Plan (AMP) that aligns with the DfE Good Estate Management for Schools (GEMS) framework. The AMP will consolidate existing fabric and M&E condition data and provide a structured basis for planned preventative maintenance (PPM) and capital investment planning across the estate.\nThe objective of the support provided by the appointed consultancy is to:\n●\tEstablish a consistent condition dataset across all schools in the Trust.\n●\tPrioritise maintenance and lifecycle investment works in a transparent and evidence-based manner.\n●\tSupport Trust budget planning, compliance obligations, and strategic estate decision-making.\nIn addition, the appointed consultancy will provide a range of project management and consultancy services to support our capital programme. \nIt is envisaged a single supplier will be appointed to fulfil both the asset management support requirements and the project and consultancy services.\nAs specific projects are not yet defined and subject to allocation of funding from the DfE, there is no commitment to particular volumes of business under the Trust's contract with the supplier. \nAll support required will be provided by suitably qualified staff within the appointed organisation to provide the following services within the total percentage fee submitted in Appendix B:\n●\tPrepare Scope of Works or Design Brief\n●\tWork up a programme to deliver projects by agreed dates with the Estates Manager\n●\tDevelop detailed design\n●\tProvide a list of contractors (names & email contact details) who should be alerted to the project for bidding purposes\n●\tPrepare draft tender documents including detailed evaluation criteria and liaise with the Trust to reach a final version which will be advertised to the open market\n●\tRespond to any project specific tender clarifications\n●\tEvaluate all the tender bids, documenting your analysis, scoring and commentary against the evaluation criteria, providing a tender evaluation report and recommendation on which contractor(s) should be appointed and why and providing detailed feedback for those contractor(s) who were unsuccessful and communicating this feedback to those contractors\n●\tFollowing endorsement or agreement of the preferred contractor(s), draft a contract using an appropriate JCT format; The Trust will need to endorse and sign the contract, but the appointed organisation is responsible to issuing to the contractor(s) and following through on signatures\n●\tThe appointed organisation will be required to operate independently of CLT staff but be accountable to the Estates Manager\n●\tThe appointed organisation will liaise and deal with the Estates Manager to deliver the agreed programme of work on time and on budget to the satisfaction of all\n●\tRisk management and analysis and develop and maintain a project risk register\n●\tManagement and liaison with sub-consultants appointed separately as necessary by CLT, including:\n\tBuilding surveyor\n\tCost management\n\tTown and Country planning advisers\n\tBuilding Control advisers\n\tM&E engineering\n\tStructural and Civil Engineering\n        Clerk of work\n        Principal Designer duties under CDM2015 and Building Regulations/Building Safety Act\n●\tManage the works until handover\n●\tChair and minute meetings with CLT, stakeholders and contractors\n●\tThe appointed organisation will communicate regularly with the Estates Manager updating regularly in writing and through onsite meetings.\n●\tCarry out regular site inspections during the works and provide progress updates to the Estates Manager\n●\tCarry out monthly valuations and monthly predicated final accounts\n●\tFinal account preparations for approval by Estates Manager\n●\tIssuing all contractual certification\n●\tPrepare snagging lists and chair handover and commissioning meetings\n●\tEnd of defects period final inspection meetings\n●\tAct as Contract Administrator, where required\nOther survey work\nOccasionally the Estates Manager may have requirements for survey work to be undertaken and other ad hoc advice and guidance so unit costs for these should also be provided in the tender exercise:\n●\tBuilding/area condition survey report incl M&E\n●\tMeasured survey\n●\tSchedule of accommodation and BB103 comparison\n●\tDrainage survey\n●\tDue diligence survey\nSupport in applying for DfE and other grants related to projects will be commissioned as necessary and a quote will be invited from the supplier based upon the day and hourly rates of relevant specialists required.",
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    "submissionMethodDetails": "Tenders must be returned via email to the Trust's Director of Finance and Compliance TKelly@chilternlearningtrust.org\nhttps://www.chilternlearningtrust.org/",
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