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project_19341 - Service Provision for Castrol Oil & Lubricants

No classification published
Location not published
Published value
Not published
Submission deadline Not published
Lots published1
Procurement Executive Summary
AI & Search Synopsis
Generated from official OCDS record
Tenderline Synopsis: Home Office: "project_19341 - Service Provision for Castrol Oil & Lubricants". Published status: complete. Published value: Value not published. 1 published lot. Submission deadline not published. See the official notice for participation instructions.
Contracting AuthorityHome OfficeScope & CategoriesNot publishedSubmission Window
complete
No deadline published
Submission GatewayDirect notice routeLegal Basis & RegimeStandard procurementEstimated Value (exc. VAT)Not published
Bidder Intelligence · Authority Profile: Home Office
Market Analytics
View Authority Profile →
Derived from OCDS awards & bid statistics
Published history for Home Office. These figures describe retained records, not a forecast of bids or a measure of buyer bias.
Published-to-award variance
Not availableInsufficient comparable data
Requires at least 5 comparable procedures
Competition Density
5.3Bids / Report
0% of reports have one bid
Supplier ConcentrationHigh Concentration
KAINOS SOFTWARE LIMITEDTop vendor: 56.7% of attributable value
Payment Terms
Check noticePublished terms
Payment obligations depend on the applicable regime and contract. Consult the official documents.
Coverage: 140 active published awards; 3 bid reports (which may be per lot). Supplier values exclude multi-supplier awards, frameworks and DPS, and use GBP only. They are published award values, not payments. Published-to-award variance compares single-lot, single-award, single-supplier GBP procedures with explicitly non-framework/non-DPS status; increases remain in the average. Unpublished data stays unknown. Awarded suppliers are winners, not all bidders.
Historical Awarded Suppliers With This Authority:
Supplier NameHistoric AwardsAttributable GBP Value
KAINOS SOFTWARE LIMITED1 win£110,652,398
CIRRA - Clearsprings (Management) Limited & IRARA Secure Solutions Ltd1 win£63,968,042
Frequentis UK Limited1 win£11,147,119
Royal Mail Group Limited1 win£6,900,000
Bayliss Executive Travel Ltd1 win£1,706,000
Procedure terms
Contracting AuthorityHome Office
Procedure methodNot published
Procurement categoryNot published
Statuscomplete
Framework / DPSNot published
CompetitionNot published
Above thresholdNot published
Legal basisNot published
Tender period startsNot published
Clarification deadlineNot published
Electronic submissionNot published
Submission languagesNot published
Published27 Aug 2025, 10:08 BST
Last source update27 Aug 2025, 10:08 BST
Recurring procurementNot published
ClassificationNot published
Delivery areaLocation not published
OCIDocds-h6vhtk-0563c1
What is being bought
The procurement of Castrol based oils from a Castrol Marine approved distributor for the current fleet,
What changed
From the official release history
  1. Official notice release published
    27 Aug 2025, 10:08 BST
  2. Official notice release published
    26 Aug 2025, 17:13 BST
  3. Official notice release published
    26 Aug 2025, 17:11 BST
  4. Official notice release published
    24 Jul 2025, 17:00 BST
  5. Status changed to complete
    22 Jul 2025, 12:35 BST
  6. Official notice release published
    22 Jul 2025, 12:35 BST
  7. Buyer information updated
    22 Jul 2025, 12:35 BST
Lots and requirements (1)
Published by the contracting authority
  • Lot 1 · #1
    Individual lot title not published
    complete
    Published valueNot published
    The source published no individual title or description for this lot.
    Contract periodNot published
    EligibilityNot published
    Options / renewalNot published
Timeline
  1. Procedure published
    27 Aug 2025, 10:08 BST
  2. Award active
    Not published · Not published
  3. Contract active
    Signed 27 Aug 2025, 00:00 BST · £294,000
Commercial outcome and competition
Awards
Williams Shipping and lubricants
Not published · Not published · active
Contracts
Contract
£294,000 · signed 27 Aug 2025, 00:00 BST · active
Contract period: 1 Sept 2025, 00:00 BST — 31 Mar 2030, 23:59 BST
Bid statisticsNo aggregate bid statistics published
Buyer and organisations in this procedure

Home Office

Contracting authority GB-PPON-PWGC-6513-PQLZ
View buyer profile
Documents (1)
Official links; attachments are not copied

  • Not published

    tender
    conflictOfInterest
Related procedures (0)
No data
No related procedures published
Planning and rationale
Planning budgetNot published
No-engagement rationaleNot published
Procedure rationaleThe vessels currently in service require specific grades of lubricants, all of which must be compliant with the manufacturer’s recommendations. The engineering configuration of the fleet is complex, and the use of non-approved or incompatible lubricants introduces considerable technical risk. The mixing of oils from different manufacturers is not advised and could lead to equipment malfunction, invalidate manufacturer warranties, and ultimately compromise vessel performance and safety. Therefore, continuity in the supply of Castrol products from an authorised distributor is essential. Williams Shipping and Lubricants are Castrol Oils appointed England & Wales distributor and can maintain a reliable and consistent stock of all necessary Castrol lubricants to meet operational demands. This is critical in ensuring minimal disruption to fleet availability and reducing the risk of unplanned maintenance or extended downtime. Using multiple suppliers—even under a phased transition—would introduce unnecessary complications, including: Increased risk of incompatible or incorrect lubricants being used. Logistical challenges in managing the storage and distribution of multiple oil variants. The impracticality and operational risks of running down large volumes of oil already held in onboard tanks. Running down the existing onboard supply in order to transition to new lubricants is not operationally viable. It poses a direct risk to vessel availability, potentially leads to oil wastage amounting to hundreds of litres per vessel and contradicts both safety and environmental best practice.