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Find a TenderAwardedContract details notice
Published 1 May 2025, 15:10 BST

Official UK procurement notice

Professional Event Stage Studio lighting equipment

Official notice

Authority: University of Exeter (Central government)

GoodsBelow threshold - open competitionBelow thresholdReserved for SMEs and VCSEsReserved: E10000008SME suitable
Sectors: Electrical machinery, apparatus, equipment and consumables; lighting (31) Delivery: South West (UKK)
Published estimate£150,000≈ £150k / year · £180,000 inc. VAT13.7% below final estimate
Submissions closed 16 May 2025awarded 22 May 2025
Awarded to Adlib Audio
Contract term 1 yrends 16 Jun 2026 · starts 16 Jun 2025

What is being bought

Published requirement description

This equipment is for the Department of Communications, Drama and Film where it will fulfil a number of purposes. The ETC control desk is replacing an older console in our main performance space and will give students the opportunity to work with industry-standard state-of-the-art lighting programming equipment. The profiles, wash lights and fresnels will be spread across our 6 practical studio spaces to be used for events, performances and video shoots. These are adding to our existing stock of the same equipment, which we have been using for the last couple of years uk.eu-supply.com/ctm/supplier/publict… ↗ quote and include https://

CPV: Lighting systems

The lotProcurement structure

single lot · value published
Lot #1Awarded 1 yrSMEPublished value£150,000
Contract period: 16 Jun 2025 – 16 Jun 2026 (1 yr)Value: £150,000 exc. VAT · £180,000 inc. VAT
Delivery: South WestEligibility: SME eligible
31527260 Lighting systems
Pre-qualification & selection criteria (PQQ)1
  • Condition of participation

    100% price based

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored

Lot awarding rule: The award criteria is 100% based on price

Conditions of participation1
  • Condition of participation

    100% price based

Procedure terms & legal framework

From the official record
Procedure method
Below threshold - open competition
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Goods
Notice status
Awarded
Procurement threshold
Below threshold
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Unspecified in notice
First published
1 May 2025, 15:10 BST
Last source update
28 May 2025, 12:25 BST
Authority reference
UOE/2025/024/LJ
FTS notice number
2025/S 000-018495
Latest notice
Contract details notice (UK7)
Classification (CPV)
Lighting systems
Delivery area
South West (UKK)
Official registry OCID
ocds-h6vhtk-050b8d Find a Tender
Contract terms
Reserved participation area
E10000008

How it was run

Official notice
Run through: EU-Supply (CTM) · Who buys & how to bid on EU-Supply
Public notice page · account needed to bidElectronic submission allowed
Access & registration note: Free · 5–10 minutes
Submission deadline
16 May 2025, 17:00 BST
Clarification deadline
14 May 2025, 00:00 BST
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Detailed submission instructions & authority contactsFrom official release

uk.eu-supply.com/app/rfq/rwlentrance_… ↗

Timeline

1 May 2025 → 16 Jun 2025 · 5 dates
  1. Tender notice published
    1 May 2025, 15:10 BST
  2. Clarification questions by
    14 May 2025, 00:00 BST
  3. Submission deadline
    16 May 2025, 17:00 BST
  4. Latest notice published
    28 May 2025, 12:25 BST
  5. Contract starts
    16 Jun 2025

Notice history

3 events · 2 releases on Find a Tender · since 1 May 2025
  1. Tender notice published
    1 May 2025, 15:10 BST
    UK4
  2. Contract details notice published
    28 May 2025, 12:25 BST
    UK7
  3. Status changed to complete
    28 May 2025, 12:25 BST

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value (inc. VAT) £129,4901 contract inc. VAT; no net value published
Contracts signed 1latest 22 May 2025
Awarded toValueDateStatus
Adlib AudioSME£129,490 inc. VAT †—Awarded

Contracts

  • Professional Event Stage Studio lighting equipment · Adlib AudioSME

    Signed
    22 May 2025
    Value
    £129,490 inc. VAT
    Period
    12 Jun 2025 – 12 Jun 2026
    Status
    active

Contracting authority & participating public bodies

University of Exeter

Contracting authorityPublic undertaking GB-PPON: PZYG-2396-XCRZ Northcote House, Exeter, South West, EX4 4QHContact name, email, phone

Bidders & participating suppliers

1 commercial party on the notice
  • Adlib Audio LtdAwarded supplierGB-PPON: PHRR-1179-WTRG Adlib House, Kitling Road, Prescot, North West, L34 9JSContact email, phone

Official documents & specifications (2)

Official links; attachments are not copied

Notices published for this procedure

  • Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender
  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender