Official UK procurement notice
Production Support Crew & Equipment Hire
Authority: The City of Edinburgh Council (Local council)
What is being bought
Published requirement descriptionThe City of Edinburgh Council is seeking to appoint a Framework Agreement of a maximum of 10 multi-disciplinary Suppliers to meet the production needs of live events (mainly concert & conferences etc) at its Cultural Venues.
- Recurrence: It is envisaged that the contract opportunity will be advertised in the final quarter of 2025 if the extension options are not undertaken, otherwise, in the final quarter of 2026 or the final quarter of 2027.
CPV: Cultural event organisation services · Entertainment services · Event services · Theatrical producer entertainment services
How this framework works
From the published notice- Places
- up to 10 suppliers · 7 bids received (0.7 per place) · 6 appointed
The lotProcurement structure
single lot · no lot value publishedLot #1The Council is seeking to appoint a Framework of a maximum of 10 multi-disciplinary…AwardedRenewal
The Council is seeking to appoint a Framework of a maximum of 10 multi-disciplinary Suppliers. An open procurement process will be followed where by the Single Procurement Document (SPD) will be utilised to identify suitable Tenderers in terms of compliance with the Public Contracts (Scotland) Regulations 2015 and/or the Procurement (Scotland) Regulations 2016/PR(S)A14 and the minimum standards and any other requirements set out in the Tender documents & Contract Notice. Thereafter an Award Criteria and Pricing evaluation will be undertaken to select the tenders which represent the best overall value for money.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published award criteria (2)
- Quality: 70
- Price: 30
- Economic & financial standing
SPD Part IV: Selection criteria - B: Economic and financial standing – Question 4B.1a - Tenderers must provide their “general” annual turnover for the last two financial years in response to this question.
SPD Part IV: Selection criteria - B: Economic and financial standing – Question 4B.5b & c - Tenderers are required to hold, or commit to obtaining prior to the commencement of any subsequently awarded contract, the specified types and levels of insurance.
SPD Part IV: Selection criteria - B: Economic and financial standing – Question 4B.6 - Tenderers must provide their Current ratio for Current Year & the Prior year.
Minimum: SPD Part IV: Selection criteria - B: Economic and financial standing – Question 4B.1a - Tenderers are required to have a minimum “general” annual turnover of GBP 60000 for the last two financial years. Where a Tenderer does not have an annual turnover of this value, the Council m… - Technical & professional ability
SPD Part IV: Selection criteria - C: Technical and Professional Ability – Question 4C.1.2 - Expertise, capability and capacity - Tenderers are required to demonstrate that they have the expertise, capability and capacity required to deliver the specified services, i.e. the supply of (1) Temporary Labour - Skilled – Technical Production Support (2) Temporary Labour - Non Skilled - Production Support and (3) Production Equipment for Hire.
SPD Part IV: Selection criteria - C: Technical and Professional Ability – Question 4C.3a – Compliance with Mandatory Requirements - Tenderers required to confirm that they are compliant with the Mandatory Requirements detailed in section 1.5 & 1.6 of the Specification as follows:
- Considering that the majority of service requirements are multi-disciplinary, and to ensure full service coverage, it is a mandatory requirement that Framework Suppliers supply at least two elements in each of the three categories detailed in section 1.1 of the Specification.
- Considering that the requirement for service provision (labour & equipment hire) regularly arises on an ad-hoc and/or short-notice basis, it is a mandatory requirement that Framework Suppliers are able to offer service provision within a 2-hour window of request.
SPD Part IV: Selection criteria - C: Technical and Professional Ability – Question 4C.4 - Inclusion of prompt payment clause - Tenderers are required to confirm that they will include the standard clause in all contracts used in the …
Minimum: SPD Part IV: Selection criteria - C: Technical and Professional Ability – Question 4C.1.2 - Expertise, capability and capacity - To demonstrate compliance Tenderers must provide two examples of the delivery of similar contracts to the specified services, delivered during the last…
- Price carries 30 of 100 points: a 10% discount moves about 3 points. The method statement decides this lot, not the discount.
- “Production Support Crew & Equipment Hire” is a framework: the contest is a place on its panel, up to 10 suppliers, not a single contract.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Framework agreement
- Who may use this agreement
- Not stated in the notice; call-off rights may be limited to the establishing authority
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
Yes · It is envisaged that the contract opportunity will be advertised in the final quarter of 2025 if the extension options are not undertaken, otherwise, in the final quarter of 2026 or the final quarter of 2027.
- First published
- 15 Dec 2023, 15:08 GMT
- Last source update
- 10 Jun 2024, 16:31 BST
- Award evaluation window
- 8 Feb 2024 – …
- Authority reference
CT1278- FTS notice number
2024/S 000-017913- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-042621Find a Tender
- Electronic trading
- e-invoicing allowed · electronic ordering · electronic payment
- Review procedure
An economic operator that suffers or risks suffering loss or damage attributable to a breach of duty under Public Contracts (Scotland) Regulations 2015 may bring proceedings in the Sheriff Court or Court of Session. A claim for an ineffectiveness order must be made within 30 days of the Contract Award Notice being published in the Find a Tender Service /OJEU or within 30 days of the date those who expressed an interest in or otherwise bid for the contract were informed of the conclusion of the contract or in any other case within 6 months from the date on which the contract was entered into.
Publisher note: (SC Ref:768335)
How it was run
Official notice- Appointment period ends
- 8 Feb 2024, 12:00 GMT
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bid validity
- 150 days from the deadline
- Bids opened
- 8 Feb 2024, 12:30 GMT
Timeline
8 Feb 2024 → 10 Jun 2024 · 3 dates- Admission / appointment period endsperiod end, not a bid countdown8 Feb 2024, 12:00 GMT
- Bids opened8 Feb 2024, 12:30 GMT
- Notice published10 Jun 2024, 16:31 BST
Notice history
1 event · 2 releases on Find a Tender- Status changed to complete10 Jun 2024, 16:31 BST
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast1 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.
Contracts
Contract 017913-2024-CT1278-1
- Signed
- 30 May 2024
- Value
- £1,200,000
- Status
- active
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 7bids · 7 electronic · 7 from abroad | 7 | — | — |
Contracting authority & participating public bodies
Dispute resolution & review bodies
- Edinburgh Sheriff CourtReview body
Framework contractors & participating bidders
6 commercial parties on the notice- DM Audio LtdFramework contractor
- Edinburgh Showtec & Edinburgh Showlite (operating under Edinburgh Showtec)Framework contractor
- Metro Production GroupFramework contractor
- Sound Acoustic Productions LtdFramework contractor
- The Warehouse Sound ServicesFramework contractor
- War Productions LtdFramework contractor
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.