TenderlineUK
Procurement Intelligence
Search
Find a TenderAwarded
Published 20 Aug 2021, 18:15 BST

Official UK procurement notice

Production Services Framework · UK public procurement notice

Official notice

Authority: The Organising Committee for the 2022 Birmingham Commonwealth Games Ltd·Consortium: 4 public authorities

Framework agreement2 lotsServicesOpen procedure
Sectors: Business Services & Consultancy (79) Delivery: West Midlands (UKG3)
Framework ceiling (notional)£4,775,000total for 2 lots · framework ceiling, not attributable revenue
Submissions closed 20 Sept 2021awarded 4 Jan 2022
Lots 2see the lot list below
Framework period 1 yr 1 moends 31 Dec 2022 · starts 1 Dec 2021

What is being bought2 lots · detail below

Published requirement description

The Production Services Framework will support the operational, event management and production delivery of a world-class Cultural Festival in 2022. At their core, Production Services support the Cultural Festival creative leads to stage, event management, produce and deliver the new pieces of artistic work, performances, installations, exhibitions and/or other events commissioned.

CPV: Cultural event organisation services

How this framework works

From the published notice
Bids received
11 bids received · 4 suppliers appointed
Framework period
1 yr 1 mo from 1 Dec 2021

Lots and requirements (2)Procurement structure

2 lots · no lot values published · same evaluation weights on every lot
Lot #1Production Services for events or cultural activity at a value of £150,000, or lessCancelled 1 yr 1 mo

Lot 1: Production Services for events or cultural activity at a value of £150,000, or less

•Small to medium scale events which could include press launches, meetings, production of key elements of the cultural programme e.g., welcome ceremonies.

•Event that are budgeted up to £150,000 (per event).

Contract period: 1 Dec 2021 – 31 Dec 2022 (1 yr 1 mo)
Delivery: West Midlands · West Midlands
Variant bids: not allowed
79952100 Cultural event organisation services
Lot #2Production Services for events or cultural activity at a value of £150,001 to £999,999Cancelled 1 yr 1 mo

Lot 2: Production Services for events or cultural activity at a value of £150,001 to £999,999

•Medium to large scale events which could include major milestone events e.g., a major launch at a high profile UK venue, involvement with Festival UK 2022, full production management of Cultural programme elements e.g. welcome ceremonies.

•Events that are budgeted in excess of £150,001 but not expected to exceed £999,999 (per event).

Contract period: 1 Dec 2021 – 31 Dec 2022 (1 yr 1 mo)
Delivery: West Midlands · West Midlands
Variant bids: not allowed
79952100 Cultural event organisation services

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored · same split on all 2 lots
Quality: 65%Price: 35%
Published sub-criteria (2)
  • Technical: 65%
  • Commercial: 35%
Published award criteria (2)
  • Technical: 65
  • Commercial: 35
Lot distribution rule: Tenderers can bid for one Lot, or both Lots. Each Lot will be scored independently.
Conditions of participation1
  • Suitability

    As set out in the procurement documents.

What this means for your bid
  • Price carries 35 of 100 points: a 10% discount moves about 3.5 points. The method statement decides this lot, not the discount.
  • “Production Services Framework” is a framework: the contest is a place on its panel, not a single contract.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Framework agreement
Who may use this agreement
Not stated in the notice; call-off rights may be limited to the establishing authority
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
No (one-off requirement)
First published
20 Aug 2021, 18:15 BST
Last source update
6 Jan 2022, 16:15 GMT
Award evaluation window
20 Sept 2021 – …
Authority reference
GWS_CCE_CCQ_CUL.009
FTS notice number
2022/S 000-000355
Classification (CPV)
Cultural event organisation services
Delivery area
West Midlands (UKG3)
Official registry OCID
ocds-h6vhtk-02d7a2 Find a Tender
Contract terms
Electronic trading
e-invoicing allowed · electronic ordering · electronic payment
Performance terms

As set out in the procurement documents.

Publisher note: Production Services has a budget range of between £2,708,500 (based on current funding) up to £4,775,000 (based on an upper-level forecast) covering both Lot 1 and Lot 2. To note: There is no minimum, or any spend guarantee in respect of this Framework Agreement. Call-Off Work Orders will be awarded via either Direct Award or Mini-Competition. To view this notice, please click here: https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=654429570 GO Reference: GO-202216-PRO-19471646

How it was run

Official notice
Run through: Delta eSourcing · Who buys & how to bid on Delta
Public notice page · account needed to bidLanguage: EN
Access & registration note: Free Select account; no DUNS asked at signup
Appointment period ends
20 Sept 2021, 12:00 BST
Submission channel
{"electronicSubmission","written"}
Accepted languages
en
Bids opened
20 Sept 2021, 12:01 BST
Detailed submission instructions & authority contactsFrom official release

www.delta-esourcing.com ↗

Timeline

20 Sept 2021 → 6 Jan 2022 · 4 dates
  1. Admission / appointment period endsperiod end, not a bid countdown
    20 Sept 2021, 12:00 BST
  2. Bids opened
    20 Sept 2021, 12:01 BST
  3. Contract starts
    1 Dec 2021
  4. Notice published
    6 Jan 2022, 16:15 GMT

Notice history

2 events · 2 releases on Find a Tender · since 6 Jan 2022
  1. Status changed to complete
    6 Jan 2022, 16:15 GMT
  2. Buyer details updated
    6 Jan 2022, 16:15 GMT

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Suppliers appointed 4admitted to the panel · see the list ↓
Bids received 11
Contracts signed 4latest 4 Jan 2022

4 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.

Contracts

All 2 of these contracts carry the same published figure, £4,775,000, the framework's maximum for the whole notice, not each contract's own value. They are not eleven separate sums.

  • Lot 1 & Lot 2

    Signed
    4 Jan 2022
    Value
    ceiling above
    Status
    active

  • Lot 1 & Lot 2

    Signed
    16 Dec 2021
    Value
    ceiling above
    Status
    active

  • Lot 2

    Signed
    16 Dec 2021
    Value
    £1,910,000
    Status
    active

  • Lot 1

    Signed
    16 Dec 2021
    Value
    £2,865,000
    Status
    active

Bid statistics published by the authority

BidsSMEVCSEValid bid range
11bids———

Contracting authority & participating public bodies

2 public bodies on the notice

The Organising Committee for the 2022 Birmingham Commonwealth Games Ltd

Contracting authorityBody governed by public lawRecreation, culture and religion 11120160 One Brindley Place, Birmingham, West Midlands, B1 2JBContact email, phone

Consortium members and other public bodies

  • Festival 2022 LimitedContracting authority12581221 London, LondonContact email

Dispute resolution & review bodies

  • Royal Courts of JusticeReview body London

Framework contractors & participating bidders

4 commercial parties on the notice

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

  • Economic and financial selection criteriatenderEconomic and financial selection criteria
  • Technical selection criteriatenderTechnical selection criteria