TenderlineUK
Procurement Intelligence
Official OCDS
Find a Tender
complete
Official procurement procedure

Procuring Room Occupancy & Monitoring System

Information technology services
Yorkshire & Humber (UKE32)
Published value
Not published
Submission deadline Not published
Lots published1
Procurement Executive Summary
AI & Search Synopsis
Generated from official OCDS record
Tenderline Synopsis: Sheffield Hallam University: "Procuring Room Occupancy & Monitoring System". Published status: complete. Published value: Value not published. 1 published lot. Submission deadline not published. See the official notice for participation instructions.
Contracting AuthoritySheffield Hallam UniversityScope & CategoriesNot publishedSubmission Window
complete
No deadline published
Submission GatewayDirect notice routeLegal Basis & RegimeStandard procurementEstimated Value (exc. VAT)Not published
Bidder Intelligence · Authority Profile: Sheffield Hallam University
Market Analytics
View Authority Profile →
Derived from OCDS awards & bid statistics
Published history for Sheffield Hallam University. These figures describe retained records, not a forecast of bids or a measure of buyer bias.
Average Price Reduction
Not availableInsufficient comparable data
Requires at least 5 comparable procedures
Competition Density
3.7Bids / Report
59.7% of reports have one bid
Supplier ConcentrationModerate Concentration
KITLOCKER.COM LIMITEDTop vendor: 45.2% of attributable value
Payment Terms
Check noticePublished terms
Payment obligations depend on the applicable regime and contract. Consult the official documents.
Coverage: 89 active published awards; 62 bid reports (which may be per lot). Supplier values exclude multi-supplier awards, frameworks and DPS, and use GBP only. They are published award values, not payments. Price reduction compares single-lot, single-award, single-supplier GBP procedures with explicitly non-framework/non-DPS status; increases remain in the average. Unpublished data stays unknown. Awarded suppliers are winners, not all bidders.
Historical Awarded Suppliers With This Authority:
Supplier NameHistoric AwardsAttributable GBP Value
KITLOCKER.COM LIMITED1 win£290,602
JISC SERVICES LIMITED1 win£148,491
Digital Energy Group Limited1 win£116,640
APOGEE CORPORATION LIMITED1 win£56,678
COUNTER CONTEXT LIMITED1 win£15,520
Procedure terms
Contracting AuthoritySheffield Hallam University
Procedure methodNot published
Procurement categoryNot published
Statuscomplete
Framework / DPSNot published
CompetitionNot published
Above thresholdNot published
Legal basisNot published
Tender period startsNot published
Clarification deadlineNot published
Electronic submissionNot published
Submission languagesNot published
Published4 Mar 2025, 13:57 GMT
Last source update4 Mar 2025, 13:57 GMT
Recurring procurementNot published
ClassificationInformation technology services
Delivery area
Yorkshire & Humber (UKE32)
OCIDocds-h6vhtk-04e95d
What is being bought
Sheffield Hallam University wishes to upgrade its existing occupancy analytics and building intelligence solution by adding additional sensor technology to enhance the accuracy and granularity of occupancy data in workplace settings.
What changed
From the official release history
  1. Status changed to complete
    4 Mar 2025, 13:57 GMT
  2. Official notice release published
    4 Mar 2025, 13:57 GMT
  3. Buyer information updated
    4 Mar 2025, 13:57 GMT
Lots and requirements (1)
Published by the contracting authority
  • Lot 1 · #1
    Individual lot title not published
    cancelled
    Published valueNot published
    Sheffield Hallam University wishes to upgrade its existing occupancy analytics and building intelligence solution by adding additional sensor technology to enhance the accuracy and granularity of occupancy data in workplace settings. For that purpose Sheffield Hallam University (SHU) intends to directly award a new contract to Lone Rooftop B.V. (Hubstar) under G-Cloud 14, Lot 2, for the continued provision of occupancy analytics and building intelligence solutions. This ensures regulatory compliance, service continuity, and seamless integration with SHU's existing infrastructure, while supporting cost efficiency, sustainability, and future scalability.
    Contract periodNot published
    EligibilityNot published
    Options / renewalNot published
Timeline
  1. Procedure published
    4 Mar 2025, 13:57 GMT
  2. Award active
    Not published · Not published
  3. Contract active
    Signed 4 Mar 2025, 00:00 GMT · £212,505
Commercial outcome and competition
Awards
HUBSTAR SYSTEMS LIMITED
Not published · Not published · active
Contracts
Room Occupancy & Monitoring System
£212,505 · signed 4 Mar 2025, 00:00 GMT · active
Bid statistics
bids: 1 (lot 1)
Buyer and organisations in this procedure

Sheffield Hallam University

Contracting authority GB-UKPRN-10005790
View buyer profile

  • Sheffield Hallam University
    buyer

    GB-UKPRN: 10005790
    City Campus, Sheffield, UKE32, S11WB
    c.nirukshika@shu.ac.uk

  • HUBSTAR SYSTEMS LIMITED
    supplier

    GB-COH: 08853435
    London, UKE32

  • Sheffield Hallam University
    reviewBody

    Sheffield
Documents (0)
Official links; attachments are not copied
No data
No linked documents are published
Related procedures (0)
No data
No related procedures published
Planning and rationale
Planning budgetNot published
No-engagement rationaleNot published
Procedure rationaleThe direct award of this contract to Hubstar Systems Ltd under G-Cloud 14, Lot 2 is lawful under UK public procurement regulations, as it follows the framework agreement established by Crown Commercial Service (CCS). The G-Cloud 14 framework permits direct awards, enabling the University to appoint a supplier without reopening competition, provided the selected services align with its requirements. Hubstar, as an approved supplier under Lot 2, fully meets the University's operational and technical needs. Furthermore, there is no reasonable alternative that provides the same level of integration, continuity, and cost efficiency. Transitioning to a new supplier would result in significant costs, operational disruptions, and system reconfiguration challenges, making a full tender process unnecessary. This direct award ensures compliance with procurement regulations, service continuity, and value for money, while supporting the University's strategic objectives.