Official UK procurement notice
Procurement Services Operational/Indirects · UK public procurement notice
Authority: NATIONAL ENERGY SYSTEM OPERATOR LIMITED
What is being bought
Published requirement descriptionThis contract covers interim procurement services provision for operational procurement services (P2P) and Indirects procurement services - a single team.
Operational Procurement (P2P):
- Assess current procurement processes and provide recommendations for improvement.
- Requisition management: from initial request to purchase order creation (on COUPA then moving to Ivalua and Workday). Review and validate requisitions for accuracy, completeness, and compliance with procurement policies and procedures. Collaborate with the stakeholders to clarify requirements, resolve issues, and ensure timely procurement cycle completion.
- Stakeholder and supplier engagement: Identify and evaluate potential suppliers for IT and indirect goods and services. Refer to the existing NESO frameworks and contracts. Provide guidance, documentation, and templates to the stakeholders.
- Manage bid and buy for IT and indirect categories.
- Manage the end-to-end procurement process, including requisition, sourcing, contracting, and purchase order management.
- Ensure compliance with procurement policies and procedures.
- Maintain standard operating procedures (SOPs) for operational procurement, including requisitioning, sourcing, evaluation, and contract management. Update existing SOPs (P2P) as the process evolves.
- Ensure SOPs align with industry best practices, organisational policies, and NESO's compliance requirements. Secure sign-off of the documented SOPs from the governance assigned.
- Collaborate with the NESO Procurement and P2P teams on the SOPs to ensure consistent and efficient end-to-end procurement practice.
Strategic Sourcing Capability - Indirects:
- Conduct market analysis and supplier research to identify potential suppliers.
- Develop and execute sourcing strategies for indirect procurement categories.
- Create and implement sourcing strategies for each requisition.
- Manage supplier selection, negotiation, and contracting processes.
- Negotiate contracts and establish agreements that provide value and mitigate risk.
- Develop and maintain obligations, including any rebates and discounts accrued and offered by the suppliers.
- Identify and evaluate potential suppliers, ensuring alignment with business needs and strategic goals.
- Develop and maintain a robust supplier base for each category and lead sourcing activities for new frameworks
CPV: Procurement consultancy services
The lotProcurement structure
single lot · no lot value publishedLot #1This procurement and contract covers interim procurement services provision for…
This procurement and contract covers interim procurement services provision for operational procurement services (P2P) and Indirects procurement services - a single team.
Operational Procurement (P2P):
- Assess current procurement processes and provide recommendations for improvement.
- Requisition management: from initial request to purchase order creation (on COUPA then moving to Ivalua and Workday). Review and validate requisitions for accuracy, completeness, and compliance with procurement policies and procedures. Collaborate with the stakeholders to clarify requirements, resolve issues, and ensure timely procurement cycle completion.
- Stakeholder and supplier engagement: Identify and evaluate potential suppliers for IT and indirect goods and services. Refer to the existing NESO frameworks and contracts. Provide guidance, documentation, and templates to the stakeholders.
- Manage bid and buy for IT and indirect categories.
- Manage the end-to-end procurement process, including requisition, sourcing, contracting, and purchase order management.
- Ensure compliance with procurement policies and procedures.
- Maintain standard operating procedures (SOPs) for operational procurement, including requisitioning, sourcing, evaluation, and contract management. Update existing SOPs (P2P) as the process evolves.
- Ensure SOPs align with industry best practices, organisational policies, and NESO's compliance requirements. Secure sign-off of the documented SOPs from the governance assigned.
- Collaborate with the NESO Procurement and P2P teams on the SOPs to ensure consistent and efficient end-to-end procurement practice.
Strategic Sourcing Capability - Indirects:
- Conduct market analysis and supplier research to identify potential suppliers.
- Develop and execute sourcing strategies for indirect procurement categories.
- Create and implement sourcing strategies for each requisition.
- Manage supplier selection, negotiation, and contracting processes.
- Negotiate contracts and establish agreements that provide value and mitigate risk.
- Develop and maintain obligations, including any rebates and discounts accrued and offered by the suppliers.
- Identify and evaluate potential suppliers, ensuring alignment with business needs and strategic goals.
- Develop and maintain a robust supplier base for each category and lead sourcing activities for new frameworks Additional information: This contract is being put in place as an interim measure to ensure that NESO have in place a competent procurement team to manage essential business as usual across the operational and Indirects procurement function. This is contract is vital to the safe, effective and efficient operation of the national electricity network, causing NESO substantial inconvenience.
This will give NESO sufficient time to incorporate all services in a single contract with a single supplier (Operational Sourcing, Indirects and DD&T) under the Procurement Act 2023 (PA2023).
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Negotiated without publication of a contract notice
- Legal basis
- CELEX · 32014L0025 Utilities Contracts Regulations 2016 (Directive 2014/25/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 26 Jun 2025, 09:50 BST
- Last source update
- 26 Jun 2025, 09:50 BST
- Authority reference
CW52802- FTS notice number
2025/S 000-035279- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-0553e1Find a Tender
- Why no open competition
New works/services, constituting a repetition of existing works/services and ordered in accordance with the strict conditions stated in the directive
- Published justification
In February 2025 NESO awarded a short term below threshold contract to Efficio Limited for a period of 3 months with a one month extension option which has now been executed - this contract expires on the 24/6/2025. The contract was designed to bridge the need for the services until the start of the new procurement which commenced in March 2025. NESO intended to publish a Transparency notices under F20 on Find a Tender Service. Due to the contract being under threshold we did not publish a contract notice and therefore could not comply with the requirement under that specific notice. In order to mitigate this NESO have published a VEAT notice under UCR regulations to allow for this extension.
NESO terminated the March 2025 procurement for the provision of procurement services in June 2025 (procurement identifier (OCID): ocds-h6vhtk-04d52d) to appoint a long term replacement supplier. VEAT notice Procurement identifier (OCID): ocds-h6vhtk-04d52d sets out the rationale for this
NESO continues to require the procurement services. A new supplier cannot be appointed in a manner that is compliant with the Procurement Act 2023. The loss of these services would result in NESO being unable to procure the services that it needs to undertake its activities and properly manage the existing contracts it has and would lead to the potential loss of services vital to the safe, effective and efficient operation of the national electricity network, causing NESO substantial inconvenience.
NESO has now extended the current Efficio limited contract for the Provision of Operational and Indirect Procurement services in order assure critical business as usual activities can be maintained whilst we procure the required services for the future complying with PA2023.
The contract is extended by 9 months from 24 June 2025 to 25 March 2026, the total value increased from £246,000 to £867,000
Publisher note: NESO has used this notice type as the correct notice type was not available. The purpose of this notice is to notify the market that NESO has awarded an interim short contract of 9 months in order to carry out a compliant procurement process under PA 2023 whilst maintaining critical business continuity. This will give NESO sufficient time to incorporate all services in a single contract with a single supplier (Operational Sourcing, Indirects and DD&T) under the Procurement Act 2023 (PA2023).
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Efficio LtdProcurement Services Operations & Indirects | — | — | Awarded |
Contracts
Procurement Services Operations & Indirects · Efficio Ltd
- Signed
- 24 Jun 2025
- Value
- —
- Status
- active
Contracting authority & participating public bodies
Dispute resolution & review bodies
- DESNZReview body
Bidders & participating suppliers
1 commercial party on the notice- Efficio LimitedAwarded supplier
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.