Official UK procurement notice
Procurement of Project Portfolio Management (PPM) System
Authority: Buckinghamshire Council (Local council)
What is being bought
Published requirement descriptionBuckinghamshire Council is looking to procure and implement a Project Portfolio Management (PPM) software system for managing the Corporate Project Management Office (PMO), the Capital PMO, and Service Improvement-led projects. The overarching aim of the project is to:
- Further improve the capabilities and capacity to deliver a streamlined and professional service with consistency in reporting and readily accessible, high-quality records.
- To create efficiencies in processes within Service Improvement, Corporate PMO and Capital PMO, and other areas if required.
- To improve project management related reporting capabilities across these teams.
- To improve corporate visibility across all current Income and Expenditure / PMO (and other areas if required) projects.
- To enable automated resource management capabilities and better-inform decision-making on resource allocations.
CPV: Project management software package · Software package and information systems
The lotProcurement structure
single lot · no lot value publishedPipeline intelligence · planning stage: how this market runs before the tender is published
How Buckinghamshire Council buys Scheduling and productivity software package (CPV 4833), and who usually turns up
Buckinghamshire Council’s own published record, next to the published market for the same work. Frameworks and DPS are kept out: they attract a different number of bids. Whole-market view: Scheduling and productivity software package (CPV 4833) →
How the contest usually goes
Winner shares use published awards; bid and price charts use contested lots.
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How often small and medium firms win.
Share of awards where the winner’s size is known.
The counts under this question show how many awards have a known supplier size.
Small firms have won here. Neither number says whether you qualify; it describes who has been winning.
i
How often local firms win similar work.
Winners with a registered address in the delivery region, out of awards with a known address.
Here, local means the winner is registered in the region where that contract was delivered.
A local branch does not count if the registered address is elsewhere.
Most of this buyer’s recorded winners are registered in South East England.
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How long buyers here take to decide after bids close.
Middle value in days from the deadline to the first award notice, on competitions that published both dates.
Only decided tenders count, so slow ones still waiting are not in.
Half of these awards were announced within 49 days of the bid deadline.
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How often work is awarded with no recorded rival.
Direct awards and tenders where every published lot count shows one bid.
Both shares are minimums: some awards have no bid count.
Thin markets produce this too; it is not proof of a tailored specification.
Direct awards or one recorded bid are common here. Check the route before spending time on a bid.
How many bids did past lots attract?
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How many bids past lots received.
Each colour is a bid-count range. Only competed lots with a published count are included.
Past bids do not predict this tender.
1 bid23% / 23%
2–321% / 23%
4–637% / 35%
7+19% / 20%
How did awards compare with estimates?
i
Where winning prices landed against estimates.
Each colour shows awards below, close to or above the published estimate, one lot at a time.
Past prices are a guide, not a bid price.
Below estimate31% / 52%
Within ±2%61% / 22%
Above estimate8% / 26%
Assess each lot i
What past awards tell you about each lot.
See the forecast, this buyer’s earlier suppliers and firms with relevant wins.
No supplier is confirmed as a bidder.
i
What past awards tell you about each lot.
See the forecast, this buyer’s earlier suppliers and firms with relevant wins.
No supplier is confirmed as a bidder.
Open a lot for its forecast, this buyer’s previous supplier and possible competitors, from published award history, not a bid list
Lot #1CPV 4833Estimate not published
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How many bids this lot may attract.
The forecast uses similar past competitions. The bar shows either that forecast or past bid counts; the line below says which.
Each lot shows its own forecast based on its own category; forecasts for different lots of the same notice are not comparative. The bar shows 40 past lots.
A forecast, not a list of bidders.
1 bid23%
2–323%
4–635%
7+20%
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Where the award price may land.
The forecast uses similar awards and the buyer’s estimate. The band covers the middle half of likely prices.
No comparable awards for this lot yet.
A statistical guide from past awards, not a price to bid.
Who has supplied this buyer on similar work? i
Who has done similar work for this buyer.
Past contracts are matched by buyer, title and type of work.
A past supplier may not bid again.
i
Who has done similar work for this buyer.
Past contracts are matched by buyer, title and type of work.
A past supplier may not bid again.
No earlier contract of this buyer matches this lot on the published record.
Who could compete for this lot? i
Who could compete for this lot?
Firms with relevant past wins. On a framework, we show firms on that agreement.
None is confirmed as a bidder.
i
Who could compete for this lot?
Firms with relevant past wins. On a framework, we show firms on that agreement.
None is confirmed as a bidder.
Candidate suppliers for this notice have not been worked out yet, so this is not a verdict that nobody fits.
About this data
- Source. Official UK public procurement notices (Find a Tender), reused under the Open Government Licence v3.0. New notices arrive through the day; the figures are rebuilt nightly.
- Two views, kept apart. The authority’s own track record and the wider market for the same kind of work sit side by side and are never mixed. Where the local picture is too thin, a figure widens to a broader market and says which one it used.
- Forecasts are labelled. The price forecast and its range, possible competitors and the earlier-work matches are our estimates from past awards: not published facts, not win chances and not price advice. Official notices do not say who is bidding.
- Every figure shows what it rests on. Not every notice publishes a bid count, a value or a delivery region, so each figure carries the number of records behind it, and one built on few records is marked as such. The on a figure explains it; the counting rules are in the methodology. Spotted something wrong? Tell us.
Procedure terms & legal framework
From the official record- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Goods
- Notice status
- Planned procurement
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 8 Dec 2025, 12:34 GMT
- Last source update
- 9 Dec 2025, 20:31 GMT
- FTS notice number
2025/S 000-081266- Latest notice
- Preliminary market engagement notice (UK2)
- Classification (CPV)
- Delivery area
- Not published
- Official registry OCID
ocds-h6vhtk-05f0b5Find a Tender
How it was run
Official notice- Submission deadline
- —
Timeline
8 Dec 2025 → 1 Jun 2026 · 5 dates- Planning notice published318 days ago8 Dec 2025, 12:34 GMT
- Latest notice published316 days ago9 Dec 2025, 20:31 GMT
- Market engagement303 days ago22 Dec 2025, 23:59 GMT
Buckinghamshire Council is inviting suppliers to participate in this market engagement exercise by reviewing the scope outlined and submitting responses to the accompanying questionnaire. The purpose of this engagement is to gather market insight that will inform the design of the future Project Portfolio Management (PPM) System procurement.
To participate in this exercise, please complete the preliminary market engagement questionnaire via the Council's In-tend Portal here: in-tendhost.co.uk/buckinghamshire-council ↗
- This Request for Information and any related documents referred to have been prepared by the Council for the purpose of market engagement to gather information.
- The Request for Information documents are intended only as a preliminary background explanation and are not intended to form the basis of any decision on whether to enter into any contractual relationship with the Council.
- Tender notice expected265 days ago29 Jan 2026, 23:59 GMT
- Contract starts143 days ago1 Jun 2026, 00:00 BST
Notice history
2 events · 2 releases on Find a Tender · since 8 Dec 2025- Preliminary market engagement notice published8 Dec 2025, 12:34 GMTUK2
- Preliminary market engagement notice published9 Dec 2025, 20:31 GMTUK2
Published amendments (1)
Amendment to engagement process description
Commercial outcome & contract awards
Pipeline notice- Awards (0)
- No award published
- Contracts (0)
- No contract published
- Bid statistics
- No aggregate bid statistics published
Contracting authority & participating public bodies
Official documents & specifications (2)
Official links; attachments are not copiedNotices published for this procedure
- Preliminary market engagement notice Preliminary market engagement notice on Find a Tender
- Preliminary market engagement notice Preliminary market engagement notice on Find a Tender