Official UK procurement notice
Procurement of Post Design Services, Spares and repairs for Helmets, Ground Use Headsets, in Ear Communication Devices and Test Equipment for use on air platforms.
Authority: Ministry of Defence (Central government)
What is being bought
Published requirement descriptionSingle Source procurement of Post Design Services, Spares and repairs for Helmets, Ground Use Headsets, In Ear Communication Devices (IECDs) and Test Equipment for use on air platforms. The Contract will be for a maximum of 8 years. The estimated value is £32.1M.
CPV: Microphones and speaker sets · Military helmets
The lotProcurement structure
single lot · no lot value publishedLot #1The Air Commodities Delivery Team (ACDT) within Defence Equipment & Support (DE&S),…
The Air Commodities Delivery Team (ACDT) within Defence Equipment & Support (DE&S), part of the UK Ministry of Defence, (“the Authority”) intends to award a Contract to Helmet Integrated Systems Ltd for the procurement of Post Design Services, Spares and repairs for Helmets, Ground Use Headsets, In Ear Communication Devices (IECDs) and Test Equipment for use on air platforms.
The current contract for Post Design Services, Spares and Repairs of Helmets and In-Ear Communication Devices (IECDs) will expire on 31 December 2024. There is an ongoing requirement to continue to support this equipment until 2032, which will comprise of five (5) year contract with three (3) option years of twelve months each at an estimated value of £31.2M.
In accordance with regulation 4 of The Defence and Security Public Contracts (Amendment) (EU Exit) Regulations 2019 (SI 2019/697) this procurement falls to be regulated under the provisions of the Defence and Security Public Contracts Regulations 2011 as amended (in particular by SI 2019/697 and SI 2020/1450). Prior publication of a contract notice in the Official Journal of the European Union is no longer appropriate. It is considered that the award of the contract without prior publication of a contract notice in the UK e-notification service (in accordance with the relevant legislation) is lawful in accordance with regulation 16(1)(a)(ii) of the Defence and Security Public Contracts Regulations 2011 for technical reasons.
The Authority has insufficient intellectual property rights to the modifications to the equipment and is therefore unable to pass the necessary data and information to undertake the requirement to third parties. Only the extant Contractor is the approved Design Organisation (DO) for the articles and owns the Design Rights for the articles which fulfil the requirement.
This technical expertise, together with the ownership of the Design Rights, means that no company other than Helmet Integrated Systems Ltd can carry out the activities required in the time frame specified by the Customer.
Helmet Integrated Systems Ltd hold the necessary Design Approved Organisation Scheme accreditation to meet Airworthiness requirements with Military Aviation Authority (MAA) regulations ensuring continued support of this equipment to the required safely levels.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
- Lowest price
Procedure terms & legal framework
From the official record- Procedure method
- Negotiated without publication of a contract notice
- Legal basis
- CELEX · 32009L0081 Defence and Security Public Contracts Regulations 2011 (Directive 2009/81/EC)
- Procurement category
- Goods
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Unspecified in notice
- First published
- 28 Nov 2024, 17:56 GMT
- Last source update
- 28 Nov 2024, 17:56 GMT
- FTS notice number
2024/S 000-038517- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-04c0f0Find a Tender
- Why no open competition
No tenders or no suitable tenders/requests to participate in response to negotiated procedure with prior publication of a contract notice; The products involved are manufactured purely for the purpose of research, experiment, study or development under the conditions stated in the directive; The works, supplies or services can be provided only by a particular economic operator due to absence of competition for technical reasons
- Published justification
In accordance with regulation 4 of The Defence and Security Public Contracts (Amendment) (EU Exit) Regulations 2019 (SI 2019/697) this procurement falls to be regulated under the provisions of the Defence and Security Public Contracts Regulations 2011 as amended (in particular by SI 2019/697 and SI 2020/1450). Prior publication of a contract notice in the Official Journal of the European Union is no longer appropriate. It is considered that the award of the contract without prior publication of a contract notice in the UK e-notification service (in accordance with the relevant legislation) is lawful in accordance with regulation 16(1)(a)(ii) of the Defence and Security Public Contracts Regulations 2011 for technical reasons.
The Authority has insufficient intellectual property rights to the modifications to the equipment and is therefore unable to pass the necessary data and information to undertake the requirement to third parties. Only the extant Contractor is the approved Design Organisation (DO) for the articles and owns the Design Rights for the articles which fulfil the requirement.
This technical expertise, together with the ownership of the Design Rights, means that no company other than Gentex, can carry out the activities required in the time frame specified by the Customer.
Helmet Integrated Systems Ltd hold the necessary Design Approved Organisation Scheme accreditation to meet Airworthiness requirements with Military Aviation Authority (MAA) regulations ensuring continued support of this equipment to the required safely levels.
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| HELMET INTEGRATED SYSTEMS LTDSubcontracting: declared | £32,100,000 † | — | Awarded |
Contracts
Procurement of Post Design Services, Spares and repairs for Helmets, Ground Use Headsets, In Ear Communication Devices and Test Equipment for use on air platforms. · HELMET INTEGRATED SYSTEMS LTD
- Signed
- 1 Nov 2024
- Value
- £32,100,000
- Status
- active
Contracting authority & participating public bodies
Bidders & participating suppliers
1 commercial party on the notice- HELMET INTEGRATED SYSTEMS LTDAwarded supplier
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.