Procurement of a Learning Management System

Official notice

Authority: Sheffield Hallam University (Education)

ServicesAward procedure without prior publication of a call for competition

Sectors: Education & Training (80) Delivery: Yorkshire & Humber (UKE)

Awarded value£160,800published contract · exc. VAT

Awarded 28 Mar 2025no call for competition

Awarded to Sheffield Hallam University

What is being bought

Published requirement description

Sheffield Hallam University wishes to upgrade its existing Human Resources Management System by adding a Learning Management System to enhance training and recording accuracy for its staff members mandatory trainings.

CPV: Education and training services

The lotProcurement structure

single lot · no lot value published

Lot #1Awarded

Delivery: Yorkshire & Humber · Sheffield Hallam University City Campus Sheffield S11WB

Procedure terms & legal framework

From the official record

Procedure method: Award procedure without prior publication of a call for competition
Legal basis: CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category: Services
Notice status: Awarded without competition
Procurement threshold: Unspecified in notice
Regulatory regime: Standard
Commercial structure: Stand-alone contract (no framework)
Competition type: Direct award (no call for competition)
GPA / WTO covered: Yes (GPA)
Recurring procurement: Unspecified in notice
First published: 31 Mar 2025, 10:12 BST
Last source update: 31 Mar 2025, 10:12 BST
Authority reference: 2425-12-DTS-JM
FTS notice number: 2025/S 000-011936
Classification (CPV): Education and training services
Delivery area: Yorkshire & Humber (UKE)
Official registry OCID: ocds-h6vhtk-04fa79 Find a Tender

Why no open competition: The procurement falls outside the scope of application of the directive
Published justification: This service is being procurement to ensure Ofs regulatory and mandatory compliance and requirements which have to be implemented by Aug 2025 and the University realised that due to the timescales involved in mobilisation and implementation of this system it was advantageous to add this system as an additional service to work seamlessly with an already existing People XD system already under the watch of Access Group as this would ensure the institution's operations are not disrupted. To ensure future procurements is done competitively, this contract will only run concurrently with the existing People XD contract and expire at the same time to allow a new procurement procedure to be done for a new longer term contract where both services are acquired under one contract.

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast

Awards 1

Awarded value £160,8001 contract exc. VAT

Bids received 1

Contracts signed 1latest 28 Mar 2025

Awarded to	Value	Date	Status
Sheffield Hallam UniversityVCSELearning Management System	£160,800 †	—	Awarded

Contracts

Learning Management System · Sheffield Hallam UniversityVCSE
Signed
28 Mar 2025
Value
£160,800
Status
active

Bid statistics published by the authority

Bids	SME	VCSE	Valid bid range
1bids	—	—	—

Contracting authority & participating public bodies

Access UK Ltd

Contracting authorityEducationBody governed by public lawEducation GB-UKPRN: 10005790 City Campus, Colchester, Yorkshire & Humber, CO7 6LZContact name, email

Dispute resolution & review bodies

Sheffield Hallam UniversityReview body Sheffield

Bidders & participating suppliers

1 commercial party on the notice

Access UK LtdAwarded supplierGB-UKPRN: 10005790 City Campus, Colchester, Yorkshire & Humber, CO7 6LZContact name, email

Official documents & specifications

Official links; attachments are not copied

No document links were published on the notice.