Official UK procurement notice
Procurement of a clocking in system
Authority: City & County of Swansea (Local council)
What is being bought
Published requirement descriptionThis tender specification document outlines the requirements for the procurement of a clocking in system designed for approximately 200 + users and multiple terminals, with provision for future scalability. The purpose is to acquire a robust, secure, and fully cloud-hosted solution that leverages biometric authentication to streamline staff attendance management, enhance organisational efficiency, and ensure compliance with all applicable data protection and cyber security regulations.
CPV: Installation services (except software) · Software package and information systems
The lotProcurement structure
single lot · value publishedLot #1RenewalPublished value£93,560
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published award criteria (2)
- Quality: Quality: 60%, broken down as— Presentation – software overview and key feature 20% Administrator roles and operational model 10% Hardware, terminals and connectivity 12% Implementation plan, training and service support 8% Relocation and scalability 5% Business Continuity 5%
- Price: Total Price
- Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Below threshold - open competition
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Closed
- Procurement threshold
- Below threshold
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 8 Jul 2026, 10:53 BST
- Last source update
- 8 Jul 2026, 10:53 BST
- Authority reference
CCS/25/216- FTS notice number
2026/S 000-064035- Latest notice
- Tender notice (UK4)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-06c604Find a Tender
How it was run
Official notice- Submission deadline
- 7 Aug 2026, 12:00 BST
- Clarification deadline
- 31 Jul 2026, 12:00 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
Timeline
8 Jul 2026 → 1 Sept 2026 · 4 dates- Tender notice published110 days ago8 Jul 2026, 10:53 BST
- Clarification questions by87 days ago31 Jul 2026, 12:00 BST
- Submission deadline80 days ago7 Aug 2026, 12:00 BST
- Contract starts55 days ago1 Sept 2026, 00:00 BST
Notice history
1 event · 1 release on Find a Tender- Tender notice published8 Jul 2026, 10:53 BSTUK4
Contracting authority & participating public bodies
Official documents & specifications (1)
Official links; attachments are not copiedNotices published for this procedure
- Tender notice Tender notice on Find a Tender