Procurement Intake & orchestration Software as a Service (SaaS)

{
  "id": "054501-2026",
  "tag": [
    "tender"
  ],
  "date": "2026-06-09T23:48:42+01:00",
  "ocid": "ocds-h6vhtk-06a68f",
  "buyer": {
    "id": "GB-COH-04508773",
    "name": "NATIONAL GRID UK LIMITED"
  },
  "tender": {
    "id": "Ariba Reference WS5597625923",
    "lots": [
      {
        "id": "1",
        "value": {
          "amount": 3323520,
          "currency": "GBP",
          "amountGross": 3988224
        },
        "status": "active",
        "renewal": {
          "description": "The contract may be extended annually.\nThe estimated value of the contract is not known by National Grid. This is because there is usually a wide variance in pricing that is caused by the size, scale and reach of software providers who range from start-ups, Small to Medium Enterprises (SME's) and global companies. Therefore, the estimated price purely consists of the threshold amount in the Procurement Act 2023; Schedule 1; Threshold Amounts; row 6; £415,440 multiplied by the maximum number of anticipated contract years. No indexation has been applied to the number."
        },
        "hasRenewal": true,
        "awardCriteria": {
          "criteria": [
            {
              "name": "Functional",
              "type": "quality",
              "numbers": [
                {
                  "number": 60,
                  "weight": "percentageExact"
                }
              ],
              "description": "Functional system criteria"
            },
            {
              "name": "Technical",
              "type": "quality",
              "numbers": [
                {
                  "number": 20,
                  "weight": "percentageExact"
                }
              ],
              "description": "Technical criteria includes security provisions and system architecture"
            },
            {
              "name": "Commercial",
              "type": "price",
              "numbers": [
                {
                  "number": 20,
                  "weight": "percentageExact"
                }
              ],
              "description": "Price"
            }
          ]
        },
        "contractPeriod": {
          "endDate": "2029-09-28T23:59:59+01:00",
          "startDate": "2026-09-29T00:00:00+01:00",
          "maxExtentDate": "2034-09-28T23:59:59+01:00"
        }
      }
    ],
    "items": [
      {
        "id": "1",
        "relatedLot": "1",
        "deliveryAddresses": [
          {
            "region": "UK",
            "country": "GB",
            "countryName": "United Kingdom"
          }
        ],
        "additionalClassifications": [
          {
            "id": "48000000",
            "scheme": "CPV",
            "description": "Software package and information systems"
          }
        ]
      }
    ],
    "title": "Procurement Intake & orchestration Software as a Service (SaaS)",
    "value": {
      "amount": 3323520,
      "currency": "GBP",
      "amountGross": 3988224
    },
    "status": "active",
    "documents": [
      {
        "id": "conflictOfInterest",
        "description": "Not published",
        "documentType": "conflictOfInterest"
      },
      {
        "id": "A-17514",
        "url": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-17514",
        "format": "application/vnd.openxmlformats-officedocument.spreadsheetml.sheet",
        "description": "Expression of Interest form plus SAP Ariba registration.",
        "documentType": "biddingDocuments"
      },
      {
        "id": "054501-2026",
        "url": "https://www.find-tender.service.gov.uk/Notice/054501-2026",
        "format": "text/html",
        "noticeType": "UK4",
        "description": "Tender notice on Find a Tender",
        "documentType": "tenderNotice",
        "datePublished": "2026-06-09T23:48:42+01:00"
      }
    ],
    "procedure": {
      "features": "1.\tStep A - Self-Assessment \nTenderers are permitted and required to self-evaluate to determine if they are suitable for progression to Step B of this RFP. Tenderers achieving the required score in the self-assessment will be granted entry to Step B. The required score is 17/19. National Grid shall validate the responses before progression to step B is permitted.  The self-assessment questionnaire was published on Find a Tender within the Planned Procurement Notice on 27 May 2026. \n2.\tStep B Detailed set of competition documents \nA detailed set of documents will be made available. Tenderers should complete documents.\n3.\tDesktop Evaluation of Tender Documents \nA Desktop evaluation of technical and functional sections of your responses will be undertaken in accordance with the scoring criteria.\nTenders shall be ranked in order from highest to lowest for functional and technical capabilities, the highest scorer shall be ranked as position 1, and others shall be pegged against the highest scorer. Tenders falling towards the bottom shall be relegated. Higher scoring tenders shall be considered for the next stage of down-selection. \nSupporting IT Security documents & due diligence documents will be assessed. \nTenderers are asked to supply 2 case studies. Each case study must be no more than one side of A4, clearly outlining the business objective, implementation approach, and value achieved.  \nTenderers may be asked to explain their security posture. National Grid may seek additional information, certificates and proofs, beyond those submitted. \nThe Compliance Questionnaire will be assessed. Because of National Grid's legal, regulatory obligations and duties, Tenders are expected to satisfactorily meet due diligence requirements.  \nTwo case studies will provide qualitative information. National Grid will only use case studies to understand your company's approach to system delivery. Case studies are not evaluated and do not affect scores. \n4.\tCommercial Evaluation \nPricing documents shall be evaluated & pricing shall be ranked from lowest to highest. \n5.\tCombined Scoring \nTechnical, functional and commercial scores shall be combined, and tenders shall be ranked from highest to lowest. Up to the top 5 scorers will be invited to proceed to presentations and demonstrations.  \n6.\tPresentations & System Demonstrations \nFollowing your presentation / demo, original scores may be adjusted in accordance with the scoring criteria. The presentation / demo is your opportunity to evidence system capabilities. Failure to provide proof of functional and technical capabilities in the presentations/demos could result in a reduction in original scores and vice versa. The same evaluators shall undertake the original scores and subsequent adjustments. Presentations/demos shall be recorded on Teams. \nAdjustment of scores was notified in the Planned Procurement Notice on 27 May 2026.  \nNational Grid may request additional demos and seek clarifications. \nUpon completion of scoring and ranking, National Grid shall down-select at least 1 and up to 2 Tenderers to negotiations, this selection shall be made from the top 5 scoring Tenderers. Tenderers that did not make the top 5 will not be amongst the selection. \n7.\tContractual Negotiation \nContract negotiations shall take place.  \nReferences and proofs may be sought. \nSecurity vetting should be completed to satisfactory levels. \nNational Grid may seek BAFO's. BAFO's affect commercial scores only. \nThe scope should not change during negotiations. \nThe Contract Award Criteria will remain fixed during the negotiation period and will not change. \nFollowing agreement of contractual Terms & Conditions including the commercial offer and the statement of work; ideally, the successful Tenderer should be confirmed, and award will be placed with the MAT. \nSuccessive negotiation; \nIf a successful outcome is not achieved through negotiations with either 1 or 2 of the top Tenderers, then National Grid may invite in succession, each of the remaining 3 Tenderers from the top 5 in the order of their ranking if and until a successful outcome is achieved.  \nSubject to successful agreement, a contract award will be formed."
    },
    "legalBasis": {
      "id": "2023/54",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents",
      "scheme": "UKPGA"
    },
    "awardPeriod": {
      "endDate": "2026-09-29T23:59:59+01:00"
    },
    "description": "National Grid is seeking to secure a contract for the provision of Procurement Intake and Orchestration Software as a Service (SaaS).\nThe service being sought is Software as a Service (SaaS)\nLicensing models should be provided.\nSystem integrations into Coupa and SAP-Ariba are required.\nUser acceptance testing will be undertaken.\nArtificial intelligence that enables accurate and reliable executions is required.\nThe software should be a commercial off the shelf product.\nNational Grid's current Source 2 Pay (S2P) landscape has fragmented systems, inconsistent intake routes, and heavy manual coordination across sourcing, purchasing, and payment processes, creating friction for end users and limiting procurement's ability to control demand, enforce policy, and deliver value at scale. Employees navigate multiple tools and approval paths depending on category, business unit, and geography, resulting in long cycle times, unmanaged or maverick spend, poor visibility of requests in flight, and downstream issues in P2P execution. As procurement volumes and complexity continue to grow, this operating model does not scale and constrains the adoption of AI.\nNational Grid is advancing a multi-year digital transformation of the Procurement function across both UK and US to enhance strategic sourcing, supplier engagement, and operational efficiency. Building on foundational efforts, the FY 26-27 initiative will focus on upgrading core platforms, automating processes, and preparing for future technologies and agentic AI. As part of this digital transformation, the procurement team is running an RFP for a procurement intake and orchestration solution.",
    "tenderPeriod": {
      "endDate": "2026-07-06T09:00:00+01:00"
    },
    "contractTerms": {
      "financialTerms": "National Grid has a preference of 42 days for payment of invoices, the process for invoices and payments is undertaken in the Coupa P2P system."
    },
    "enquiryPeriod": {
      "endDate": "2026-07-01T18:00:00+01:00"
    },
    "specialRegime": [
      "utilities"
    ],
    "aboveThreshold": true,
    "submissionTerms": {
      "languages": [
        "en"
      ],
      "electronicSubmissionPolicy": "allowed"
    },
    "procurementMethod": "open",
    "mainProcurementCategory": "goods",
    "submissionMethodDetails": "The Request for Proposal shall take place in the SAP-Ariba sourcing platform. Suppliers interested in tendering for this service must be registered on SAP-Ariba. The accompanying form; 'Expression of Interest (EOI) & SAP Ariba onboarding form' must be completed in order to enter the competition. Even if you have an existing SAP Ariba account you must complete and return the form. You must send the form to baljinder.besra@nationalgrid.com \nTender documents will become available upon completion of onboarding.\nwww.ariba.com",
    "procurementMethodDetails": "Competitive flexible procedure"
  },
  "parties": [
    {
      "id": "GB-COH-04508773",
      "name": "NATIONAL GRID UK LIMITED",
      "roles": [
        "buyer"
      ],
      "address": {
        "region": "UKI32",
        "country": "GB",
        "locality": "London",
        "postalCode": "WC2N 5EH",
        "countryName": "United Kingdom",
        "streetAddress": "1-3 Strand"
      },
      "details": {
        "classifications": [
          {
            "id": "privateUtility",
            "scheme": "UK_CA_TYPE",
            "description": "Private utility"
          }
        ]
      },
      "identifier": {
        "id": "04508773",
        "scheme": "GB-COH"
      },
      "contactPoint": {
        "email": "baljinder.besra@nationalgrid.com"
      },
      "additionalIdentifiers": [
        {
          "id": "PGTR-4481-CJPQ",
          "scheme": "GB-PPON"
        }
      ]
    }
  ],
  "language": "en",
  "initiationType": "tender"
}

{
  "id": "049780-2026",
  "tag": [
    "planning"
  ],
  "date": "2026-05-27T14:49:51+01:00",
  "ocid": "ocds-h6vhtk-06a68f",
  "buyer": {
    "id": "GB-COH-04508773",
    "name": "NATIONAL GRID UK LTD"
  },
  "tender": {
    "id": "ocds-h6vhtk-06a68f",
    "lots": [
      {
        "id": "1",
        "status": "planned",
        "renewal": {
          "description": "Following the initial 3 year term, the contract may be extended annually for up to 5 extension years if National Grid desires extension periods."
        },
        "hasRenewal": true,
        "awardCriteria": {
          "criteria": [
            {
              "name": "Functional",
              "type": "quality",
              "numbers": [
                {
                  "number": 60,
                  "weight": "percentageExact"
                }
              ],
              "description": "Functional  system criteria"
            },
            {
              "name": "Technical",
              "type": "quality",
              "numbers": [
                {
                  "number": 20,
                  "weight": "percentageExact"
                }
              ],
              "description": "Technical criteria includes security provisions and system architecture"
            },
            {
              "name": "Commercial",
              "type": "price",
              "numbers": [
                {
                  "number": 20,
                  "weight": "percentageExact"
                }
              ],
              "description": "Pricing"
            }
          ]
        },
        "contractPeriod": {
          "endDate": "2029-09-21T23:59:59+01:00",
          "startDate": "2026-09-21T00:00:00+01:00",
          "maxExtentDate": "2034-09-21T23:59:59+01:00"
        },
        "selectionCriteria": {
          "criteria": [
            {
              "type": "technical",
              "description": "Suppliers must meet requirements listed in the Supplier Self Assessment questionnaire (the document is attached)."
            }
          ]
        }
      }
    ],
    "items": [
      {
        "id": "1",
        "relatedLot": "1",
        "deliveryAddresses": [
          {
            "region": "UK",
            "country": "GB",
            "countryName": "United Kingdom"
          }
        ],
        "additionalClassifications": [
          {
            "id": "48000000",
            "scheme": "CPV",
            "description": "Software package and information systems"
          }
        ]
      }
    ],
    "title": "Procurement Intake & orchestration Software as a Service (SaaS)",
    "status": "planned",
    "documents": [
      {
        "id": "A-15675",
        "url": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-15675",
        "format": "application/vnd.openxmlformats-officedocument.spreadsheetml.sheet",
        "description": "EOI and Ariba onboarding form",
        "documentType": "biddingDocuments"
      },
      {
        "id": "A-16847",
        "url": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-16847",
        "format": "application/pdf",
        "description": "RFP estimated timeline.",
        "documentType": "biddingDocuments"
      },
      {
        "id": "A-16848",
        "url": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-16848",
        "format": "application/pdf",
        "description": "Supplier Self Assessment",
        "documentType": "biddingDocuments"
      }
    ],
    "procedure": {
      "features": "The Request for Proposal shall take place in the SAP-Ariba sourcing platform. Suppliers interested in tendering for this service must be registered on SAP-Ariba. The accompanying form; 'Expression of Interest (EOI) & SAP Ariba onboarding form' must be completed in order to enter the competition.\nThe SAP -Ariba registration period will end on 29 May at 23.59 hours. You must contact baljinder.besra@nationalgrid.com and provide a completed registration form by this deadline. \nA Tender Notice is estimated to be issued between 2nd and 5th June  2026 and suppliers will be invited to tender on the same day that the Tender Notice is issued.\nThe RFP will consist of 2 steps;\nStep A -Supplier Self-Assessment questionnaire comprising 19 questions; only suppliers that respond \"Yes\" to 17 /19 questions shall receive the full RFP documents and will be the only ones who may enter the competition. \nThe Supplier Self-Assessment is provided with this notice for your perusal. Do not complete the questionnaire. Do not return the questionnaire, it is only provided for your information to  enable you to determine if you can meet the requirements, prior to you deciding to register on Ariba.\nThe Assessment will be issued on Ariba when the Tender Notice is released.\nStep B Full RFP submissions shall undergo the following stages; \n1. Release of the RFP on SAP Ariba (25 days)\n2. Desktop evaluation of RFP written responses for all criteria; quality, commercial and due diligence fulfilment.\n3. Up to the top five suppliers will be invited to presentations and system demonstrations, suppliers that are not part of the selected five shall be relegated and notified.\n4. Following presentations and system demonstrations, suppliers will be ranked from the highest to the lowest.\n5. At least 1 and up to a maximum of 2 suppliers may be invited to negotiation, a second supplier may be invited at National Grid's discretion, and that is only if National Grid sees merit in a negotiation of 2 suppliers.\n6. Contract negotiation will take place, agreement of contractual terms and acceptance of the commercial offer should result in contract award.\nAn estimated timeline is provided; in the document titled 'RFP estimated timeline'."
    },
    "legalBasis": {
      "id": "2023/54",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents",
      "scheme": "UKPGA"
    },
    "awardPeriod": {
      "endDate": "2026-09-07T23:59:59+01:00"
    },
    "description": "National Grid is seeking to secure a contract for the provision of Procurement Intake and Orchestration Software as a Service (SaaS). \nThe service being sought is Software as a Service (SaaS)\nLicensing models should be provided. \nSystem integrations into Coupa and SAP-Ariba are required.\nUser acceptance testing will be undertaken.\nArtificial intelligence that enables accurate and reliable executions is required.\nThe software should be a commercial off the shelf product.\nNational Grid's current Source 2 Pay (S2P) landscape has fragmented systems, inconsistent intake routes, and heavy manual coordination across sourcing, purchasing, and payment processes, creating friction for end users and limiting procurement's ability to control demand, enforce policy, and deliver value at scale. Employees navigate multiple tools and approval paths depending on category, business unit, and geography, resulting in long cycle times, unmanaged or maverick spend, poor visibility of requests in flight, and downstream issues in P2P execution. As procurement volumes and complexity continue to grow, this operating model does not scale and constrains the adoption of AI. \nNational Grid is advancing a multi-year digital transformation of the Procurement function across both UK and US to enhance strategic sourcing, supplier engagement, and operational efficiency. Building on foundational efforts, the FY 26-27 initiative will focus on upgrading core platforms, automating processes, and preparing for future technologies and agentic AI. As part of this digital transformation, the procurement team is running an RFP for a procurement intake and orchestration solution.",
    "tenderPeriod": {
      "endDate": "2026-06-27T23:59:00+01:00"
    },
    "communication": {
      "futureNoticeDate": "2026-06-02T23:59:59+01:00"
    },
    "contractTerms": {
      "financialTerms": "National Grid has a preference of 42 days for payment of invoices, the process for invoices and payments is undertaken in the Coupa P2P system."
    },
    "specialRegime": [
      "utilities"
    ],
    "aboveThreshold": true,
    "submissionTerms": {
      "languages": [
        "en"
      ],
      "electronicSubmissionPolicy": "allowed"
    },
    "procurementMethod": "open",
    "mainProcurementCategory": "goods",
    "submissionMethodDetails": "The EOI & Ariba registration form should be sent to baljinder.besra@nationalgrid.com\nThe SAP Ariba tendering event will only become available upon completion of supplier onboarding and upon release of the RFP on the planned date that is expected to fall  between 2nd  to 5th June 2026.\nwww.ariba.com",
    "procurementMethodDetails": "Competitive flexible procedure"
  },
  "parties": [
    {
      "id": "GB-COH-04508773",
      "name": "NATIONAL GRID UK LTD",
      "roles": [
        "buyer"
      ],
      "address": {
        "region": "UKI32",
        "country": "GB",
        "locality": "London",
        "postalCode": "WC2N 5EH",
        "countryName": "United Kingdom",
        "streetAddress": "1-3 Strand"
      },
      "details": {
        "classifications": [
          {
            "id": "privateUtility",
            "scheme": "UK_CA_TYPE",
            "description": "Private utility"
          }
        ]
      },
      "identifier": {
        "id": "04508773",
        "scheme": "GB-COH"
      },
      "contactPoint": {
        "name": "Baljinder Besra",
        "email": "baljinder.besra@nationalgrid.com"
      },
      "additionalIdentifiers": [
        {
          "id": "PGTR-4481-CJPQ",
          "scheme": "GB-PPON"
        }
      ]
    }
  ],
  "language": "en",
  "planning": {
    "documents": [
      {
        "id": "049780-2026",
        "url": "https://www.find-tender.service.gov.uk/Notice/049780-2026",
        "format": "text/html",
        "noticeType": "UK3",
        "description": "Planned procurement notice on Find a Tender",
        "documentType": "plannedProcurementNotice",
        "datePublished": "2026-05-27T14:49:51+01:00"
      }
    ]
  },
  "initiationType": "tender"
}