Official UK procurement notice
Procurement Intake & orchestration Software as a Service (SaaS)
Authority: NATIONAL GRID UK LIMITED (Public body)
What is being bought
Published requirement descriptionRE: Notice identifier2026/S 000-091613 Published 28 September 2026, 6:22pm;
This notice replaces the previous notice.
This updated notice includes the price.
The previous notice issued on 28 September 2026 did not include the contract value.
National Grid intends to award a contract for the provision of Procurement Intake and Orchestration Software as a Service (SaaS).
The service being awarded is Software as a Service (SaaS)
The software is a commercial off the shelf product.
National Grid's current Source 2 Pay (S2P) landscape has fragmented systems, inconsistent intake routes, and heavy manual coordination across sourcing, purchasing, and payment processes, creating friction for end users and limiting procurement's ability to control demand, enforce policy, and deliver value at scale. Employees navigate multiple tools and approval paths depending on category, business unit, and geography, resulting in long cycle times, unmanaged or maverick spend, poor visibility of requests in flight, and downstream issues in P2P execution. As procurement volumes and complexity continue to grow, this operating model does not scale and constrains the adoption of AI.
National Grid is advancing a multi-year digital transformation of the Procurement function across both UK and US to enhance strategic sourcing, supplier engagement, and operational efficiency. Building on foundational efforts, the FY 26-27 initiative will focus on upgrading core platforms, automating processes, and preparing for future technologies and agentic AI. As part of this digital transformation, the procurement team recently ran an RFP for a procurement intake and orchestration solution and has now identified a supplier with suitable and sufficient software that has the required system capabilities.
- How the procedure runs: 1. Step A - Self-Assessment Tenderers are permitted and required to self-evaluate to determine if they are suitable for progression to Step B of this RFP. Tenderers achieving the required score in the self-assessment will be granted entry to Step B. The required score is 17/19. National Grid shall validate the responses before progression to step B is permitted. The self-assessment questionnaire was published on Find a Tender within the Planned Procurement Notice on 27 May 2026. 2. Step B Detailed set of competition documents A detailed set of documents will be made available. Tenderers should complete documents. 3. Desktop Evaluation of Tender Documents A Desktop evaluation of technical and functional sections of your responses will be undertaken in accordance with the scoring criteria. Tenders shall be ranked in order from highest to lowest for functional and technical capabilities, the highest scorer shall be ranked as position 1, and others shall be pegged against the highest scorer. Tenders falling towards the bottom shall be relegated. Higher scoring tenders shall be considered for the next stage of down-selection. Supporting IT Security documents & due diligence documents will be assessed. Tenderers are asked to supply 2 case studies. Each case study must be no more than one side of A4, clearly outlining the business objective, implementation approach, and value achieved. Tenderers may be asked to explain their security posture. National Grid may seek additional information, certificates and proofs, beyond those submitted. The Compliance Questionnaire will be assessed. Because of National Grid's legal, regulatory obligations and duties, Tenders are expected to satisfactorily meet due diligence requirements. Two case studies will provide qualitative information. National Grid will only use case studies to understand your company's approach to system delivery. Case studies are not evaluated and do not affect scores. 4. Commercial Evaluation Pricing documents shall be evaluated & pricing shall be ranked from lowest to highest. 5. Combined Scoring Technical, functional and commercial scores shall be combined, and tenders shall be ranked from highest to lowest. Up to the top 5 scorers will be invited to proceed to presentations and demonstrations. 6. Presentations & System Demonstrations Following your presentation / demo, original scores may be adjusted in accordance with the scoring criteria. The presentation / demo is your opportunity to evidence system capabilities. Failure to provide proof of functional and technical capabilities in the presentations/demos could result in a reduction in original scores and vice versa. The same evaluators shall undertake the original scores and subsequent adjustments. Presentations/demos shall be recorded on Teams. Adjustment of scores was notified in the Planned Procurement Notice on 27 May 2026. National Grid may request additional demos and seek clarifications. Upon completion of scoring and ranking, National Grid shall down-select at least 1 and up to 2 Tenderers to negotiations, this selection shall be made from the top 5 scoring Tenderers. Tenderers that did not make the top 5 will not be amongst the selection. 7. Contractual Negotiation Contract negotiations shall take place. References and proofs may be sought. Security vetting should be completed to satisfactory levels. National Grid may seek BAFO's. BAFO's affect commercial scores only. The scope should not change during negotiations. The Contract Award Criteria will remain fixed during the negotiation period and will not change. Following agreement of contractual Terms & Conditions including the commercial offer and the statement of work; ideally, the successful Tenderer should be confirmed, and award will be placed with the MAT. Successive negotiation; If a successful outcome is not achieved through negotiations with either 1 or 2 of the top Tenderers, then National Grid may invite in succession, each of the remaining 3 Tenderers from the top 5 in the order of their ranking if and until a successful outcome is achieved. Subject to successful agreement, a contract award will be formed.
CPV: Software package and information systems
The lotProcurement structure
single lot · value publishedLot #1AwardedRenewalPublished value£3,323,520
- Technical & professional ability
Suppliers must meet requirements listed in the Supplier Self Assessment questionnaire (the document is attached).
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (3)
- Functional: 60%
- Technical: 20%
- Commercial: 20%
Published award criteria (3)
- Functional: Functional system criteria
- Technical: Technical criteria includes security provisions and system architecture
- Commercial: Price
- Technical & professional ability
Suppliers must meet requirements listed in the Supplier Self Assessment questionnaire (the document is attached).
- Price carries 20 of 100 points: a 10% discount moves about 2 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Competitive flexible procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Goods
- Notice status
- Awarded
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Utilities
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 27 May 2026, 14:49 BST
- Last source update
- 29 Sept 2026, 09:55 BST
- Award evaluation window
- Submission end – 29 Sept 2026
- Authority reference
Ariba Reference WS5597625923- FTS notice number
2026/S 000-054501- Latest notice
- Contract award notice (UK6)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-06a68fFind a Tender- Contract terms summary
National Grid has a preference of 42 days for payment of invoices, the process for invoices and payments is undertaken in the Coupa P2P system.
- How it runs
- Step A - Self-Assessment
Tenderers are permitted and required to self-evaluate to determine if they are suitable for progression to Step B of this RFP. Tenderers achieving the required score in the self-assessment will be granted entry to Step B. The required score is 17/19. National Grid shall validate the responses before progression to step B is permitted. The self-assessment questionnaire was published on Find a Tender within the Planned Procurement Notice on 27 May 2026.
- Step B Detailed set of competition documents
A detailed set of documents will be made available. Tenderers should complete documents.
- Desktop Evaluation of Tender Documents
A Desktop evaluation of technical and functional sections of your responses will be undertaken in accordance with the scoring criteria.
Tenders shall be ranked in order from highest to lowest for functional and technical capabilities, the highest scorer shall be ranked as position 1, and others shall be pegged against the highest scorer. Tenders falling towards the bottom shall be relegated. Higher scoring tenders shall be considered for the next stage of down-selection.
Supporting IT Security documents & due diligence documents will be assessed.
Tenderers are asked to supply 2 case studies. Each case study must be no more than one side of A4, clearly outlining the business objective, implementation approach, and value achieved.
Tenderers may be asked to explain their security posture. National Grid may seek additional information, certificates and proofs, beyond those submitted.
The Compliance Questionnaire will be assessed. Because of National Grid's legal, regulatory obligations and duties, Tenders are expected to satisfactorily meet due diligence requirements.
Two case studies will provide qualitative information. National Grid will only use case studies to understand your company's approach to system delivery. Case studies are not evaluated and do not affect scores.
- Commercial Evaluation
Pricing documents shall be evaluated & pricing shall be ranked from lowest to highest.
- Combined Scoring
Technical, functional and commercial scores shall be combined, and tenders shall be ranked from highest to lowest. Up to the top 5 scorers will be invited to proceed to presentations and demonstrations.
- Presentations & System Demonstrations
Following your presentation / demo, original scores may be adjusted in accordance with the scoring criteria. The presentation / demo is your opportunity to evidence system capabilities. Failure to provide proof of functional and technical capabilities in the presentations/demos could result in a reduction in original scores and vice versa. The same evaluators shall undertake the original scores and subsequent adjustments. Presentations/demos shall be recorded on Teams.
Adjustment of scores was notified in the Planned Procurement Notice on 27 May 2026.
National Grid may request additional demos and seek clarifications.
Upon completion of scoring and ranking, National Grid shall down-select at least 1 and up to 2 Tenderers to negotiations, this selection shall be made from the top 5 scoring Tenderers. Tenderers that did not make the top 5 will not be amongst the selection.
- Contractual Negotiation
Contract negotiations shall take place.
References and proofs may be sought.
Security vetting should be completed to satisfactory levels.
National Grid may seek BAFO's. BAFO's affect commercial scores only.
The scope should not change during negotiations.
The Contract Award Criteria will remain fixed during the negotiation period and will not change.
Following agreement of contractual Terms & Conditions including the commercial offer and the statement of work; ideally, the successful Tenderer should be confirmed, and award will be placed with the MAT.
Successive negotiation;
If a successful outcome is not achieved through negotiations with either 1 or 2 of the top Tenderers, then National Grid may invite in succession, each of the remaining 3 Tenderers from the top 5 in the order of their ranking if and until a successful outcome is achieved.
Subject to successful agreement, a contract award will be formed.
How it was run
Official notice- Submission deadline
- 6 Jul 2026, 09:00 BST
- Clarification deadline
- 1 Jul 2026, 18:00 BST
- Electronic submission
- Allowed
- Accepted languages
- en
The Request for Proposal shall take place in the SAP-Ariba sourcing platform. Suppliers interested in tendering for this service must be registered on SAP-Ariba. The accompanying form; 'Expression of Interest (EOI) & SAP Ariba onboarding form' must be completed in order to enter the competition. Even if you have an existing SAP Ariba account you must complete and return the form. You must send the form to [email protected]
Tender documents will become available upon completion of onboarding.
Timeline
27 May 2026 → 29 Sept 2026 · 9 dates- Planning notice published147 days ago27 May 2026, 14:49 BST
- Next notice expected141 days ago2 Jun 2026, 23:59 BST
- Tender notice published134 days ago9 Jun 2026, 23:48 BST
- Clarification questions by112 days ago1 Jul 2026, 18:00 BST
- Submission deadline107 days ago6 Jul 2026, 09:00 BST
- Assessment summaries sent24 days ago28 Sept 2026, 00:00 BST
- Contract starts23 days ago29 Sept 2026, 00:00 BST
- Latest notice published22 days ago29 Sept 2026, 09:55 BST
- Award decision expected by22 days ago29 Sept 2026, 23:59 BST
Notice history
9 events · 4 releases on Find a Tender · since 27 May 2026- Planned procurement notice published27 May 2026, 14:49 BSTUK3
- Tender notice published9 Jun 2026, 23:48 BSTUK4
- Published value published: £3,323,5209 Jun 2026, 23:48 BST
- Status changed to active9 Jun 2026, 23:48 BST
- Deadline moved to 6 Jul 2026, 09:00 BST9 Jun 2026, 23:48 BST+8 days · was 27 Jun 2026, 23:59 BST
- Contract award notice published28 Sept 2026, 18:22 BSTUK6
- Status changed to complete28 Sept 2026, 18:22 BST
- Contract award notice published29 Sept 2026, 09:55 BSTUK6
- Contract signature expected9 Oct 2026, 23:59 BSTscheduled
Routine re-releases (4)
- 2026-05: 1 release · 27 May 2026
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| OMNEA LIMITED9 Oct 2026 – 8 Oct 2029 · up to 8 Oct 2031Extensions: Annual extensions may be applied to the contract for 2 additional years following the initial contract period. | — | 28 Sept 2026 | Awarded |
| OMNEA LIMITED9 Oct 2026 – 8 Oct 2029 · up to 8 Oct 2031Extensions: Annual extensions may be applied to the contract for 2 additional years following the initial contract period. | £1,846,174 | 28 Sept 2026 | Awarded |
Contracting authority & participating public bodies
Bidders & participating suppliers
1 commercial party on the notice- OMNEA LIMITEDAwarded supplier
Official documents & specifications (8)
Official links; attachments are not copiedTender pack and attachments
- Bidding documents and specifications RFP estimated timeline.
- Bidding documents and specifications Expression of Interest form plus SAP Ariba registration.
- Bidding documents and specifications Supplier Self Assessment
- Bidding documents and specifications EOI and Ariba onboarding form
Notices published for this procedure
- Contract award notice Contract award notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender
- Planned procurement notice Planned procurement notice on Find a Tender