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planning
Official procurement procedure

Private Sector Housing HMO Licensing Administration System

Software package and information systems
South East (UKJ)
Published value
£480,000
Submission deadline Not published
Lots published1
Procurement Executive Summary
AI & Search Synopsis
Generated from official OCDS record
Tenderline Synopsis: Portsmouth City Council: "Private Sector Housing HMO Licensing Administration System". Published status: planning. Published value: £480,000. 1 published lot. Submission deadline not published. See the official notice for participation instructions.
Contracting AuthorityPortsmouth City CouncilScope & CategoriesNot publishedSubmission Window
planning
No deadline published
Submission GatewayDirect notice routeLegal Basis & RegimeStandard procurementEstimated Value (exc. VAT)£480,000
Bidder Intelligence · Authority Profile: Portsmouth City Council
Market Analytics
View Authority Profile →
Derived from OCDS awards & bid statistics
Published history for Portsmouth City Council. These figures describe retained records, not a forecast of bids or a measure of buyer bias.
Published-to-award variance
Not availableInsufficient comparable data
Requires at least 5 comparable procedures
Competition Density
10.1Bids / Report
10% of reports have one bid
Supplier ConcentrationHigh Concentration
GUNWHARF QUAYS LIMITEDTop vendor: 59.8% of attributable value
Payment Terms
Check noticePublished terms
Payment obligations depend on the applicable regime and contract. Consult the official documents.
Coverage: 294 active published awards; 30 bid reports (which may be per lot). Supplier values exclude multi-supplier awards, frameworks and DPS, and use GBP only. They are published award values, not payments. Published-to-award variance compares single-lot, single-award, single-supplier GBP procedures with explicitly non-framework/non-DPS status; increases remain in the average. Unpublished data stays unknown. Awarded suppliers are winners, not all bidders.
Historical Awarded Suppliers With This Authority:
Supplier NameHistoric AwardsAttributable GBP Value
GUNWHARF QUAYS LIMITED1 win£106,000,000
APEX PRIME CARE LTD1 win£43,000,000
CHOSEN CARE GROUP LIMITED1 win£27,500,000
Cyber Media Solutions Ltd1 win£343,596
HEYNE TILLETT STEEL LTD1 win£170,400
Procedure terms
Contracting AuthorityPortsmouth City Council
Procedure methodNot published
Procurement categoryNot published
Statusplanning
Framework / DPSNot published
CompetitionNot published
Above thresholdNot published
Legal basisNot published
Tender period startsNot published
Clarification deadlineNot published
Electronic submissionNot published
Submission languagesNot published
Published24 Jul 2025, 16:47 BST
Last source update24 Jul 2025, 16:47 BST
Recurring procurementNot published
ClassificationSoftware package and information systems
Delivery area
South East (UKJ)
OCIDocds-h6vhtk-0565d5
What is being bought
Portsmouth City Council (the 'Council'), is undertaking preliminary market engagement (PME) ahead of a formal procurement process scheduled to commence around June 2026 concerning the supply of HMO Licensing System to include a landlord's portal and offline application to support the HMO Additional and Mandatory licensing schemes. The council will have an estimated budget of £60,000 per annum for the solution. The contract is likely to have a base term of 5 years with option to extend by a further 3 years in increments to be agreed between the parties. The Council is undertaking a PME exercise to gather insights from the market ahead of a future procurement process to award a contract for delivery of the above services. The procurement process.
What changed
From the official release history
  1. Published value updated to £480,000
    24 Jul 2025, 16:47 BST
  2. Status changed to planning
    24 Jul 2025, 16:47 BST
  3. Official notice release published
    24 Jul 2025, 16:47 BST
  4. Buyer information updated
    24 Jul 2025, 16:47 BST
Lots and requirements (1)
Published by the contracting authority
  • Lot 1 · #1
    Individual lot title not published
    planning
    Published valueNot published
    The source published no individual title or description for this lot.
    Contract periodNot published
    EligibilityNot published
    Options / renewalNot published
Timeline
  1. Pipeline notice
    24 Jul 2025, 16:47 BST
  2. Procedure published
    24 Jul 2025, 16:47 BST
  3. engagement
    22 Aug 2025, 23:59 BST · scheduled
    The council has prepared a preliminary market engagement questionnaire for completion which will be used to understand: Market interest Budget Feasibility Technical requirements Integration considerations Data migration and security considerations The submission of the questionnaire, in part or in full, is purely optional and suppliers who do not submit will not be precluded from taking part in the procurement process. Subject to the responses, the council may wish to engage with suppliers further in an informal discussion, however this is purely a market consultation and will not form part of the selection process. The Council are requesting that the questionnaire be completed and returned by Friday 22nd August at 17:00. The questionnaire should be submitted via the Council's In-tend and against the projects PME stage. Any responses after this deadline may not be considered in the PME report.
Commercial outcome and competition
AwardsNo award published
ContractsNo contract published
Bid statisticsNo aggregate bid statistics published
Buyer and organisations in this procedure

Portsmouth City Council

Contracting authority GB-PPON-PCNL-5714-PRZV
View buyer profile
Documents (1)
Official links; attachments are not copied
Related procedures (0)
No data
No related procedures published
Planning and rationale
Planning budgetNot published
No-engagement rationaleNot published
Procedure rationaleNot published