Private Rented Sector Licensing and Inspection

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        ]
      },
      "identifier": {
        "id": "PWBJ-9435-VXQQ",
        "scheme": "GB-PPON"
      },
      "contactPoint": {
        "name": "Stuart Taylor",
        "email": "pchub@reading.gov.uk"
      }
    }
  ],
  "language": "en",
  "planning": {
    "noEngagementNoticeRationale": "For the purpose of supplier transparency RBC posted, prior to the commencement of the Procurement Act 23, to RIAMS, a platform for LA Environmental Health staff asking if other authorities had procured a similar service. RBC contacted several local authorities to learn about their experience of procuring similar services. All had looked to the same supplier and had not managed to identify other suppliers.  A small market may therefore be available for competition. Highlighted that suppliers were:\n•\tlikely to use project management staff\n•\trecruit a team of local inspectors to the area. \n•\tsub-contractors are unlikely to be used. \nRBC did not post a PME Notice believing the level of supplier engagement and contact with other local authorities did not warrant such a notice. The Supplier did not gain any advantage from RBC's enquiries. However, the above explains for the purpose of transparency RBC's actions taken prior to the project tender notice being published."
  },
  "initiationType": "tender"
}

{
  "id": "055359-2025",
  "tag": [
    "tender"
  ],
  "date": "2025-09-10T12:24:04+01:00",
  "ocid": "ocds-h6vhtk-05977c",
  "buyer": {
    "id": "GB-PPON-PWBJ-9435-VXQQ",
    "name": "Reading Borough Council"
  },
  "tender": {
    "id": "ocds-h6vhtk-05977c",
    "lots": [
      {
        "id": "1",
        "value": {
          "amount": 2654880,
          "currency": "AED",
          "amountGross": 3318600
        },
        "status": "active",
        "renewal": {
          "description": "A 2 year extension is available subject to the specified requirements being met as outlined in the specification project scope."
        },
        "hasRenewal": true,
        "awardCriteria": {
          "criteria": [
            {
              "name": "Pricing document ",
              "type": "price",
              "numbers": [
                {
                  "number": 40,
                  "weight": "percentageExact"
                }
              ]
            },
            {
              "name": "Quality Document",
              "type": "quality",
              "numbers": [
                {
                  "number": 60,
                  "weight": "percentageExact"
                }
              ]
            }
          ]
        },
        "contractPeriod": {
          "endDate": "2030-11-30T23:59:59+00:00",
          "startDate": "2025-12-01T00:00:00+00:00",
          "maxExtentDate": "2032-11-30T23:59:59+00:00"
        }
      }
    ],
    "items": [
      {
        "id": "1",
        "relatedLot": "1",
        "deliveryAddresses": [
          {
            "region": "UKJ11",
            "country": "GB",
            "countryName": "United Kingdom"
          }
        ],
        "additionalClassifications": [
          {
            "id": "70210000",
            "scheme": "CPV",
            "description": "Residential property renting or leasing services"
          },
          {
            "id": "70220000",
            "scheme": "CPV",
            "description": "Non-residential property renting or leasing services"
          },
          {
            "id": "72200000",
            "scheme": "CPV",
            "description": "Software programming and consultancy services"
          },
          {
            "id": "72300000",
            "scheme": "CPV",
            "description": "Data services"
          }
        ]
      }
    ],
    "title": "Private Rented Sector Licensing and Inspection",
    "value": {
      "amount": 2654880,
      "currency": "GBP",
      "amountGross": 3318600
    },
    "status": "active",
    "documents": [
      {
        "id": "A-5006",
        "url": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-5006",
        "format": "application/x-zip-compressed",
        "documentType": "biddingDocuments"
      },
      {
        "id": "A-5007",
        "url": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-5007",
        "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document",
        "documentType": "biddingDocuments"
      },
      {
        "id": "conflictOfInterest",
        "description": "Not published",
        "documentType": "conflictOfInterest"
      },
      {
        "id": "055359-2025",
        "url": "https://www.find-tender.service.gov.uk/Notice/055359-2025",
        "format": "text/html",
        "noticeType": "UK4",
        "description": "Tender notice on Find a Tender",
        "documentType": "tenderNotice",
        "datePublished": "2025-09-10T12:24:04+01:00"
      }
    ],
    "legalBasis": {
      "id": "2023/54",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents",
      "scheme": "UKPGA"
    },
    "awardPeriod": {
      "endDate": "2025-11-18T23:59:59+00:00"
    },
    "description": "The Council currently operates a licensing scheme under the housing Act 2004 for larger houses in multiple occupation with 5 or more occupants, this is the national mandatory licensing scheme.  Approximately 1,400 properties are licenced (or in the process of being licenced) on this scheme.\nThe Housing Act contains provisions for the Council to designate discretionary licensing schemes, additional licensing to cover smaller houses in multiple occupation and selective licensing to cover all rented properties, within a designated area. \nThe evidence to support introduction of discretionary licensing scheme was gathered through a Boroughwide Stock Condition Survey.  The main features of \tthe Stock Condition Survey included:  \no\tReading’s Private rented Sector (PRS) is now calculated to be 39.9% of all housing stock. \no\tThe PRS in Reading is distributed across all 16 wards. \no\tReading has a mixture of high and low deprivation wards. 8 of 16 wards have aggregated IMD rankings below the national average. \no\tReading has a lower proportion in fuel poverty (10.3%) than the national average. \no\tThere are 4,297 private rented properties in Reading that are likely to have at least 1 serious housing hazard distributed across all wards. \no\tReading Borough Council recorded 3,117 complaints and service requests from private tenants and others linked to PRS properties over 5-years. \no\t1,084 PRS properties are likely to fail the basic energy efficiency requirement. \no\tReading's house in multiple occupation (hmo) population has been estimated to comprise a total of 3,272 properties. \no\tAnalysis shows that 1,230 hmos in Reading are predicted to have at least one serious hazard. \no\tDuring inspections, officers identified 701 Category 1 and 2 hazards (HHSRS). \nThe full survey and accompanying report can be found in the papers for Housing, Neighbourhoods and Leisure Committee - Wednesday, 21st February, 2024 6.30 pm at democracy.reading.gov.uk 2.1.6\tFollowing the stock condition report a statutory consultation exercise was completed in June-August 2024, which is published online at https://reading.govocal.com/en-GB/projects/prsconsultation\nThe outcome of the consultation was a decision to proceed with the designation of both additional and selective licensing schemes.  A further decision was made to seek a delivery partner to administer the scheme.  This tender seeks a delivery partner, to support additional (hmo) licensing and selective licensing designations in Reading under the Housing Act 2004 parts 2 and 3.\nThe Council has delegated powers to officers to designate four discretionary licensing schemes\nAdditional hmo licensing scheme for smaller houses in multiple occupation (3-4 occupants). This would cover the whole Borough, equating to around 1600 properties. Section 257 hmos divided into self-contained flats are not proposed to be covered in the designation\nSelective licensing of all rented properties in Battle ward, to the west of Reading town centre.  This is estimated to cover approximately 1800 properties.\tSelective licensing of all rented properties in Park ward, to the east of Reading close to the university.  This is estimated to cover approximately 1500 properties.\tSelective licensing of all rented properties in Redlands ward, to the east of Reading close to the university and adjacent to Park ward.  This is estimated to cover approximately 1900 properties.\n The estimated number of properties is based upon 80% of the predicted number of licensable properties identified in the stock condition report. \n A further delegation has been received to enter into a 5 year contract with the possibility of a 2 year extension to implement the schemes outlined in 3.2.1 and 3.2.2.  Further extensions are subject to approval.\nThe designations are proposed to be made to tackle the areas /sectors with the worst property conditions within the borough in particular relating to hazards and property conditions. The proposed selective licensing designations are proposed to be made on the ground of poor property conditions.\tFull details of the scope and requirements can be found in the Specification at Annex 1. The tender documents contain proposals for the required services (including application processing, inspections and compliance monitoring) and provision of software for this tender.",
    "tenderPeriod": {
      "endDate": "2025-10-06T14:00:00+01:00"
    },
    "contractTerms": {
      "financialTerms": "30 days"
    },
    "aboveThreshold": true,
    "submissionTerms": {
      "languages": [
        "en"
      ],
      "electronicSubmissionPolicy": "allowed"
    },
    "procurementMethod": "open",
    "mainProcurementCategory": "services",
    "submissionMethodDetails": ": https://in-tendhost.co.uk/readingbc/aspx/Tenders/Current",
    "procurementMethodDetails": "Open procedure"
  },
  "parties": [
    {
      "id": "GB-PPON-PWBJ-9435-VXQQ",
      "name": "Reading Borough Council",
      "roles": [
        "buyer"
      ],
      "address": {
        "region": "UKJ11",
        "country": "GB",
        "locality": "Reading",
        "postalCode": "RG1 2LU",
        "countryName": "United Kingdom",
        "streetAddress": "Bridge Street"
      },
      "details": {
        "classifications": [
          {
            "id": "publicAuthoritySubCentralGovernment",
            "scheme": "UK_CA_TYPE",
            "description": "Public authority - sub-central government"
          }
        ]
      },
      "identifier": {
        "id": "PWBJ-9435-VXQQ",
        "scheme": "GB-PPON"
      },
      "contactPoint": {
        "name": "Stuart Taylor",
        "email": "pchub@reading.gov.uk"
      }
    }
  ],
  "language": "en",
  "planning": {
    "noEngagementNoticeRationale": "This a very niche service requirement with only  1 supplier known to the authority following it's research. PME engagement was made with the single supplier to assist in the  development of the Authority's specification and software needs.  Following an Open process may yield a competitive market."
  },
  "initiationType": "tender"
}