Official UK procurement notice
Printing Services Tender - Lot 1 Litho Digital Printing and Exhibition Printing /Lot 2 Photocopying and Security Printing
Authority: University of Hertfordshire (Education)
What is being bought2 lots · detail below
Published requirement descriptionThe University of Hertfordshire is conducting a tender exercise in order to set up a contract for the provision of printing services. This is a contract for three (3) years with the option to extend for two (2) years. This is subject to satisfactory performance of the contract. The contract duration is for a maximum of five(5) years.
The University is not a contracting authority by definition and there Procurement Act 2023 will not apply to this Procurement.
All University policies and regulations relating to information, security, data management, systems and services will apply to all contracts resulting from this tender.
The tender will be divided into the following two(2) separate lots. The number of appointees per lot is stated below:
Lot 1 Litho, Digital Printing and Exhibition (maximum number of appointees three (3)).
Lot 2 Photocopying and Security Printing (maximum number of appointees one (1)).
This contract is awarded against the University's standard contract which is included in the tender. The contract is estimated spend over 5 year period.
- The authority expects to re-tender this requirement around 1 Feb 2026, 23:59 GMT.
CPV: Printing and related services
How this framework works
From the published notice- Type
- Closed framework
- Call-offs
- call-offs may be awarded directly or by further competition
- Bids received
- 16 bids on the busiest of 2 lots · 4 suppliers appointed
- Framework period
- 3 yrs · up to 5 yrs from 1 Feb 2026
Published description of the framework
Prices will be as per the pricing schedules each tenderer submits. Lot 1 will be the only lot with a potential framework of suppliers, Award of lot 1, does not guarantee work for the supplier. If there is more than one supplier, work will be assessed on value for money, quality, lead-time and awarded on that basis.
Lots and requirements (2)Procurement structure
2 lots · all with a published valueLot #1Litho, Digital Printing and ExhibitionAwardedRenewalPublished value£0
The source published no individual description for this lot.
Lot #2Photocopying and Security PrintingAwardedRenewalPublished value£0
The source published no individual description for this lot.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
- “Printing Services Tender - Lot 1 Litho Digital Printing and Exhibition…” is a framework: the contest is a place on its panel, not a single contract: call-offs may be direct or by further competition.
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Framework agreement
- Who may use this agreement
- Not stated in the notice; call-off rights may be limited to the establishing authority
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Yes · next expected 1 Feb 2026
- First published
- 13 Nov 2025, 15:19 GMT
- Last source update
- 9 Jun 2026, 14:35 BST
- Award evaluation window
- Submission end – 9 Jan 2026
- Authority reference
25015- FTS notice number
2025/S 000-073628- Latest notice
- Contract award notice (UK6)
- Classification (CPV)
- Delivery area
- Not published
- Official registry OCID
ocds-h6vhtk-05e0a5Find a Tender
How it was run
Official notice- Appointment period ends
- 10 Dec 2025, 12:00 GMT
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
Timeline
13 Nov 2025 → 19 Jun 2026 · 7 dates- Tender notice published342 days ago13 Nov 2025, 15:19 GMT
- Admission / appointment period ends315 days ago · period end, not a bid countdown10 Dec 2025, 12:00 GMT
- Award decision expected by285 days ago9 Jan 2026, 23:59 GMT
- Contract starts263 days ago1 Feb 2026
- Assessment summaries sent219 days ago17 Mar 2026
- Latest notice published134 days ago9 Jun 2026, 14:35 BST
- Standstill ends124 days ago19 Jun 2026, 23:59 BST
Notice history
6 events · 3 releases on Find a Tender · since 13 Nov 2025- Tender notice published13 Nov 2025, 15:19 GMTUK4
- Tender notice published19 Nov 2025, 11:30 GMTUK4
- Published value updated19 Nov 2025, 11:30 GMT
- Contract award notice published9 Jun 2026, 14:35 BSTUK6
- Status changed to complete9 Jun 2026, 14:35 BST
- Contract signature expected22 Jun 2026, 23:59 BSTscheduled
Published amendments (1)
To add an estimated spend of the 5 year contract opportunity
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Lot 1 · Litho, Digital Printing and Exhibition1 award | |||
| Belmont Press, Harlow Printing LimitedSME, SLS Print LtdSMEPrinting Services - Lot 1 Litho Digital Printing and Exhibition Printing22 Jun 2026 – 31 May 2029 · up to 31 May 2031Extensions: The University may extend the Term by notice in writing for a further two (2) twelve (12) month period(s). The terms of this Agreement shall continue to apply during any such period of extension. | £485,000 inc. VAT | 17 Mar 2026standstill to 19 Jun 2026 | Standstill |
| Lot 2 · Photocopying and Security Printing1 award | |||
| Stephen Austin & Sons LimitedPrinting Services - Lot 2 Photocopying and Security Printing22 Jun 2026 – 31 May 2029 · up to 31 May 2031Extensions: The University may extend the Term by notice in writing for a further two (2) twelve (12) month period(s). The terms of this Agreement shall continue to apply during any such period of extension. | £215,000 inc. VAT | 17 Mar 2026standstill to 19 Jun 2026 | Standstill |
Bid statistics published by the authority
| Lot | Bids | SME | VCSE | Valid bid range |
|---|---|---|---|---|
| 1 · Litho, Digital Printing and Exhibition | 16final-stage tenders | 15 | 0 | — |
| 2 · Photocopying and Security Printing | 8final-stage tenders | 7 | 0 | — |
Contracting authority & participating public bodies
Framework contractors & participating bidders
4 commercial parties on the notice- Belmont Press LimitedFramework contractor
- Harlow Printing LimitedFramework contractor
- SLS Print LimitedFramework contractor
- Stephen Austin & Sons LimitedFramework contractor
Official documents & specifications (5)
Official links; attachments are not copiedTender pack and attachments
- Bidding documents and specifications Please register on the Universities e-tendering platform, https://in-tendhost.co.uk/universityofhertfordshire/aspx/Home to access all tender documentation. Please read all tender documentation and information carefully.
Notices published for this procedure
- Contract award notice Contract award notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender
- Tender notice Tender notice on Find a Tender