Official UK procurement notice
Printing, Finishing and Dispatch Services for Ordnance Survey Paper Maps
Authority: ORDNANCE SURVEY LIMITED (Public body)
What is being bought3 lots · detail below
Published requirement descriptionOrdnance Survey Ltd (OS) is Britain's mapping agency and is responsible for the surveying, production, maintenance and marketing of a wide range of geographic information, relied on by government, business and individuals.
OS is a private limited company (company registration number 09121572), and the entire share capital is owned by the Department for Science, Innovation and Technology. OS also has several wholly owned subsidiaries who may access this contract.
The Ordnance Survey Consumer business unit is responsible for all retail products made available via an omni channel approach - direct to end customer and via retail/wholesale trade channels. Product categories include large format sheet mapping, customisable large format mapping (Custom Made), guidebooks and outdoor accessories.
OS are seeking a Supplier with the capabilities and capacity to allow for effective Printing, Finishing and Dispatch Services for Ordnance Survey Paper Maps.
The supply of the Printing, Finishing and Dispatch Services for Ordnance Survey Paper Maps will be split into three Lots. These are:
- Lot 1 - Large Format Printing, Finishing and Dispatch Services for OS Core Series Paper Maps
- Lot 2 - Printing, Finishing and Dispatch Services for New Ordnance Survey Paper Maps and Associated Products
- Lot 3 - Lot 3 Digital Printing, Finishing and Dispatch Services for OS Custom Made Paper Maps and Framed Products
- Recurrence: The contract length will be for three years with the option to extend twice for period of up to two years each (3+2+2). Therefore, if all extensions were taken, the full length of the contract would be for seven years.
CPV: Digital cartography equipment · Handicraft supplies · Packaging and related services · Paper for maps · Peripheral equipment · Printed matter and related products · Printing and related services · Publishing services · Specialty design services
Lots and requirements (3)Procurement structure
3 lots · all with a published value (£25,060,000 together)Lot #1Large Format Printing, Finishing and Dispatch Services for OS Core Series Paper MapsCancelledRenewalPublished value£11,200,000
The requirement for Lot 1 is for the Large Format Printing, Finishing and Dispatch Services for Ordnance Survey Core Series Paper Maps.
OS are seeking a Supplier with the capabilities and capacity to allow for effective production of the OS Core Series Paper Maps. This includes dispatch to the OS warehouse provider for the onward distribution to trade customers and consumers.
OS's consumer Core Series Paper Maps consist of six (6) product types along with two (2) Wall Maps. The Core Series Paper Maps are folded and cased (with cover) and known as:
- OS Historical (2 titles)
- OS Explorer (403 titles)
- OS Landranger (204 titles)
- OS Tour (8 titles)
- OS Road (8 title)
- OS Route (1 title)
- OS Wall Map (6 titles)
OS also offer a weatherproof map which is named an 'Active Map'. These maps are Core Series Paper Maps which are encapsulated.
Lot #2Printing, Finishing and Dispatch Services for New Ordnance Survey Paper Maps and Associated ProductsCancelledRenewalPublished value£11,200,000
The requirement for Lot 2 is for the Printing, Finishing and Dispatch Services for New Ordnance Survey Paper Maps and Associated Products.
OS are seeking a Supplier as a strategic partner to work with OS to develop a new OS paper maps product portfolio which is compatible with current and anticipated future print technology. The new product portfolio will be developed to ensure that the future products are commercially viable to produce whilst delivering product market fit.
OS is looking to develop future product ranges that will enable production efficiencies and benefit from developments in print technology to create a sustainable business model and an agile product portfolio.
OS has started to develop and test an initial new product line, that will require Supplier input to deliver this in the best, most cost-effective way possible. Whilst this will likely be the initial product to be worked on, OS has a requirement to work with a Supplier in the longer term to develop new product concepts.
OS are seeking a supplier with broad printing, finishing and dispatch capabilities and capacity to allow for effective and agile product development. OS will be seeking support from the Supplier throughout the term of the contract to advise OS on the most appropriate print technology and finishing methods to ensure the development of attractive OS printed products that are commercially viable.
Lot #3- Lot 3 Digital Printing, Finishing and Dispatch Services for OS Custom Made Paper Maps and Framed ProductsCancelledRenewalPublished value£2,660,000
The requirement for Lot 3 is for the Digital Printing, Finishing and Dispatch Services for OS Custom Made Paper Maps and Framed Products.
Ordnance Survey produce and sell bespoke personalised maps in different formats by way of a map builder hosted on the OS web shop, known as OS Custom Made.
There are eight product types on offer, with customers able to personalise location, map style and scale, title, cover image and frame colour (where relevant) and add a route overlay.
The OS Custom Made range consists of the following:
- Large Flat Map
- Large Folded Map
- Small Folded Map
- Small Framed Map (Oak or Black Frame)
- Medium Framed Map (Oak or Black Frame)
- Large Canvas Unframed Map
- Large Canvas Framed Map (Oak or Black Frame)
- Large Framed Map (Oak or Black Frame)
OS are seeking a Supplier with the capabilities and capacity to allow for effective production of the OS Custom Made Paper Maps and Framed Products. This includes delivery direct to the Customer.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Competitive procedure with negotiation
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Cancelled
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
Yes · The contract length will be for three years with the option to extend twice for period of up to two years each (3+2+2). Therefore, if all extensions were taken, the full length of the contract would be for seven years.
- First published
- 7 Oct 2024, 21:31 BST
- Last source update
- 17 Feb 2025, 18:12 GMT
- Authority reference
BS.0191- FTS notice number
2025/S 000-005482- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-04a694Find a Tender
- Review procedure
In accordance with Regulation 86 (notices of decisions to award a contract), Regulation 87 (standstill period) and Regulations 91 (enforcement of duties through the Court) of the Public Contracts Regulations 2015 (as amended).
Publisher note: Bidders should seek independent legal and commercial advice in relation to the potential value of the opportunity. Ordnance Survey is carrying out this procurement under the competitive procedure with Negotiation pursuant to the Public Contracts Regulations 2015 (as amended). The competitive procedure with negotiation permits Ordnance Survey to award the contract on the basis of initial tenders and Ordnance Survey is reserving the right to exercise this option. In accordance with Regulation 50 (Contract award notices); Regulation 86 (Notices of decisions to award a contract or conclude a framework agreement); Regulation 87 (Standstill period) and Regulations 91 to 102 of the Public Contracts Regulations 2015 (as amended). Following any decision to award the contract Ordnance Survey will be providing debriefing information to unsuccessful bidders (in accordance with Regulation 86) and observe a minimum 10-day standstill period (in accordance with Regulation 87) before the contract is entered into. Expressions of interest applications must be by way of completion and return of the selection questionnaire (SQ) (in accordance with the requirements set out in the SQ by the time limit in section IV.2.2) above). Bidders should note that the procurement documents (including the contract documentation) are draft documents at this stage, providing indicative information of OS's intended approach in the procurement process and are for general information only. Ordnance Survey reserves the right to vary, amend and update any aspects of the procurement documents and final details and versions of the procurement documents will be confirmed to applicants successful in being selected to participate in the relevant tender stages of the procurement procedure. Ordnance Survey reserves the right not to award the opportunity or to award only part (or a different arrangement) of the opportunity described in this contract notice.
How it was run
Official notice- Submission deadline
- 13 Nov 2024, 12:00 GMT
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bid validity
- 180 days from the deadline
Timeline
13 Nov 2024 → 17 Feb 2025 · 2 dates- Submission deadline13 Nov 2024, 12:00 GMT
- Notice published17 Feb 2025, 18:12 GMT
Notice history
1 event · 2 releases on Find a Tender- Status changed to unsuccessful17 Feb 2025, 18:12 GMT
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast3 further award records carry no date or value.
Contracting authority & participating public bodies
Dispute resolution & review bodies
- High Courts of JusticeReview body
Official documents & specifications (2)
Official links; attachments are not copiedTender pack and attachments
- Economic and financial selection criteria
- Technical selection criteria