Official UK procurement notice
Printing and Small-scale mailing services
Authority: UK Biobank Ltd (Public body)
What is being bought
Published requirement descriptionUK Biobank is a large-scale biomedical database and research resource containing genetic, lifestyle and health information from half a million UK participants.
UK Biobank’s database, which includes blood samples, heart and brain scans and genetic data of the 500,000 volunteer participants, is globally accessible to approved researchers who are undertaking health-related research that’s in the public interest.
UK Biobank recruited 500,000 people aged between 40-69 years in 2006-2010 from across the UK. With their consent, they provided detailed information about their lifestyle, physical measures and had blood, urine and saliva sample collected and stored for future analysis.
UK Biobank’s research resource is a major contributor in the advancement of modern medicine and treatment, enabling better understanding of the prevention, diagnosis and treatment of a wide range of serious and life-threatening illnesses – including cancer, heart diseases and stroke.
UK Biobank requires the provision of printing and small-scale mailing services to support its activities. Further detail in relation to the services are set out in the specification issued as part of the procurement documents accessible via the link in section I.3.
CPV: Printing and distribution services · Printing services
The lotProcurement structure
single lot · no lot value publishedLot #1UK Biobank issues its annual participant newsletter (“Newsletter”) by email to over…AwardedRenewal
UK Biobank issues its annual participant newsletter (“Newsletter”) by email to over 300,000 participants, and a further 130,000 participants are posted this newsletter each year. An example of a previous postal Newsletter is included in the tender pack.
UK Biobank requires the successful supplier to print and send a colour copy of its Newsletter by post to approximately 130,000 of its participants in the UK in each year of the contract, the postal distribution to commence on or around the same time as UK Biobank commences its email distribution of the Newsletter unless UK Biobank specifies otherwise (which is typically in January of each year, but this may vary). The Newsletters can be posted via any carrier arranged by the supplier, provided that the carrier meets the requirements set out in this tender and are a minimum of Royal Mail 2nd Class or equivalent (i.e. delivery within 3 working days).
In 2014, the UK Biobank imaging study began with the aim of re-inviting 100,000 participants to undergo brain, cardiac and abdominal magnetic resonance imaging, dual-energy X-ray absorptiometry (DXA) and carotid ultrasound. This imaging is completed during a four to five hour appointment, which the participant attends in one of UK Biobank’s four imaging centres; Stockport, Newcastle, Reading and Bristol. To date, approximately 50,000 participants have been imaged as part of this study.
UK Biobank needs to communicate with each participant that agrees to participate in the study and provide them with a pack, which contains a letter confirming their appointment date and time, and other supporting information. UK Biobank will require the selected supplier to produce and send this confirmation mailing pack on its behalf.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (4)
- Information Security: 25%
- Service and Quality: 25%
- assurance of Supply: 25%
- price: 25%
Published award criteria (4)
- Information Security: 25
- Service and Quality: 25
- assurance of Supply: 25
- Price: 25
- Price carries 25 of 100 points: a 10% discount moves about 2.5 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- No (one-off requirement)
- First published
- 4 Feb 2022, 16:15 GMT
- Last source update
- 15 Jul 2022, 09:40 BST
- Award evaluation window
- 9 Mar 2022 – …
- Authority reference
UKBB015- FTS notice number
2022/S 000-019364- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-031387Find a Tender
- Electronic trading
- e-invoicing allowed · electronic ordering · electronic payment
Publisher note: UK Biobank reserves the right to discontinue or delay the procurement process and may decide not to award a contract as a result of this call for competition. UK Biobank shall not be liable for any costs or expenses incurred by any organisation in considering and/or responding to the procurement process. Tenders and supporting documents must be priced in pounds sterling and all payments made under the contract will be in pounds sterling, unless otherwise advised. Any volume of printing and mailing services referred to within this Contract Notice and/or the procurement documents is indicative only and there is no guarantee or warranty of any printing and/or mailing services volumes by UK Biobank. UK Biobank has obligations under the UK General Data Protection Regulation and to its stakeholders to ensure that its information is stored, transmitted and processed securely, with appropriate organisational and technical measures in place. UK Biobank must also take reasonable steps to ensure that information it shares continues to be protected with adequate security. These requirements represent a generic level of security standards for data storage, retrieval and usage that suppliers and partners of UK Biobank must comply with. The estimated contract value for the initial period of 12 months may be in the range of 75,000 – 95,000 GBP, but it is not possible to provide an overall maximum estimated value for the contract. However, based on the initial 12 month period highlighted above and whilst recognising the value may vary, the overall maximum value if the contract is extended for the full 4 year period could be in the range of 300,000 – 380,000 GBP. UK Biobank will incorporate a standstill period at the point the decision in relation to the award of the contracts is notified to bidders. The standstill period, which will be a minimum of ten (10) calendar days, provides time for unsuccessful bidders to lodge an appeal in regards to the award decisions, before the contracts are entered into. Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems (MT Ref:226803)
How it was run
Official notice- Submission deadline
- 9 Mar 2022, 12:00 GMT
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bids opened
- 9 Mar 2022, 12:00 GMT
Timeline
9 Mar 2022 → 15 Jul 2022 · 4 dates- Submission deadline9 Mar 2022, 12:00 GMT
- Bids opened9 Mar 2022, 12:00 GMT
- Bids must remain valid until9 Jun 2022, 23:59 BST
- Notice published15 Jul 2022, 09:40 BST
Notice history
1 event · 2 releases on Find a Tender- Status changed to complete15 Jul 2022, 09:40 BST
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| PSL Print Management LimitedSubcontracting: Print production, mailing and fulfilment | — | — | Awarded |
Contracts
Contract 019364-2022-1 · PSL Print Management Limited
- Signed
- 15 Jul 2022
- Value
- —
- Status
- active
Bid statistics published by the authority
| Lot | Bids | SME | VCSE | Valid bid range |
|---|---|---|---|---|
| UK Biobank issues its annual participant newsletter (“Newsletter”) by email to over… | 17bids · 17 electronic · 17 from abroad | 10 | — | £190,680 – £342,874 |
| Whole notice | — | — | — | £190,680 – £342,874 |
Contracting authority & participating public bodies
Dispute resolution & review bodies
- Public Procurement Review ServiceReview body
Bidders & participating suppliers
1 commercial party on the notice- PSL Print Management LtdAwarded supplier
Official documents & specifications (2)
Official links; attachments are not copiedTender pack and attachments
- Economic and financial selection criteria
- Technical selection criteria