Official UK procurement notice
Supply and Delivery of General Stationery and Office Paper
Authority: Orkney Islands Council (Local council)
What is being bought3 lots · detail below
Published requirement descriptionOrkney Islands Council has a requirement to enter into a contract with suitably qualified and experienced contractors for the supply and delivery of a range of general stationery products and office paper to Council establishments in Orkney.
- Recurrence: Approximately 6 months prior to the end of this agreement the Authority will commence the procedure to publish a Contract Notice for future provision
CPV: Card for printing · Desktop calculators · Desktop trays or organisers · Dividers for stationery · Envelopes · Envelopes, letter cards and plain postcards · Font cartridges for printers · Notebooks · Office machinery, equipment and supplies except computers, printers and furniture · Office supplies · Paper or paperboard registers · Paper or paperboard registers, account books, binders, forms and other articles of printed stationery · +11 more
Lots and requirements (3)Procurement structure
3 lots · no lot values published · same evaluation weights on every lotLot #1General Office Stationery and EquipmentAwarded
The Council has a requirement for the supply and delivery of a range of general stationery products and small equipment which excludes printers and scanners which are supplied and maintained under a different contract in place with the Council. The requirement is restricted to office supplies and does not include materials for educational purposes which are ordered by schools via separate arrangements in place through a national framework agreement.
The requirement has been split into three smaller lots as listed below, the establishment list for delivery and preferred delivery dates are attached to this document at Appendix Three and the detailed list of products are attached as the price schedule at Appendix Four. Bidders will be able to submit a bid for any number of lots as fits their own business model, and the Authority will not be bound to accept any Contractor as a sole supplier for all lots.
Lot #2Office Paper, Card and Envelopes
The Council has a requirement for the supply and delivery of a range of general stationery products and small equipment which excludes printers and scanners which are supplied and maintained under a different contract in place with the Council. The requirement is restricted to office supplies and does not include materials for educational purposes which are ordered by schools via separate arrangements in place through a national framework agreement.
The requirement has been split into three smaller lots as listed below, the establishment list for delivery and preferred delivery dates are attached to this document at Appendix Three and the detailed list of products are attached as the price schedule at Appendix Four. Bidders will be able to submit a bid for any number of lots as fits their own business model, and the Authority will not be bound to accept any Contractor as a sole supplier for all lots.
Lot #3Printer Cartridges and TonerAwarded
The Council has a requirement for the supply and delivery of a range of general stationery products and small equipment which excludes printers and scanners which are supplied and maintained under a different contract in place with the Council. The requirement is restricted to office supplies and does not include materials for educational purposes which are ordered by schools via separate arrangements in place through a national framework agreement.
The requirement has been split into three smaller lots as listed below, the establishment list for delivery and preferred delivery dates are attached to this document at Appendix Three and the detailed list of products are attached as the price schedule at Appendix Four. Bidders will be able to submit a bid for any number of lots as fits their own business model, and the Authority will not be bound to accept any Contractor as a sole supplier for all lots.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (6)
- Service Understanding and Requirements: 12%
- Contract Management: 19%
- Service Delivery: 15%
- Employment: 5%
- price: 40%
- Sustainability: 9%
Published award criteria (6)
- Service Understanding and Requirements: 12
- Contract Management: 19
- Service Delivery: 15
- Employment: 5
- Sustainability: 9
- Price: 40
- Suitability
The relevant selection criteria will be included in the SPD module.
- Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Goods
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
Yes · Approximately 6 months prior to the end of this agreement the Authority will commence the procedure to publish a Contract Notice for future provision
- First published
- 19 Dec 2024, 12:01 GMT
- Last source update
- 13 Mar 2026, 12:55 GMT
- Award evaluation window
- 31 Jan 2025 – …
- Authority reference
OIC/PROC/1041- FTS notice number
2026/S 000-022970- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-04c982Find a Tender
- Electronic trading
- e-invoicing allowed · electronic ordering · electronic payment
Publisher note: Orkney Islands Council reserves the right to cancel the procurement at any stage and not award a Contract. The expenditure, work or effort undertaken by bidders prior to the award of any Contract is accordingly a matter solely for the commercial judgement of bidders. Late tenders will not be considered by the Council and all questions relating to this Contract Notice are to be submitted via the Questions and Answers section of this contract advertisement on PCS. An economic operator that suffers, or risks suffering loss or damage attributable to a breach of duty under the Public Contracts (Scotland) Regulations 2015 may bring proceedings in the Sheriff Court or Court of Session. Bidders should complete the SPD module online that is attached to this notice. (SC Ref:826509)
How it was run
Official notice- Submission deadline
- 31 Jan 2025, 12:00 GMT
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bid validity
- 90 days from the deadline
- Bids opened
- 31 Jan 2025, 12:00 GMT
Timeline
31 Jan 2025 → 13 Mar 2026 · 4 dates- Submission deadline31 Jan 2025, 12:00 GMT
- Bids opened31 Jan 2025, 12:00 GMT
- Contract starts1 Apr 2025, 00:00 BST
- Notice published227 days ago13 Mar 2026, 12:55 GMT
Notice history
1 event · 2 releases on Find a Tender- Status changed to complete13 Mar 2026, 12:55 GMT
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Lot 1 · General Office Stationery and Equipment1 award | |||
| SINCLAIR OFFICE SUPPLIESSME | £30,000 † | — | Awarded |
| Lot 3 · Printer Cartridges and Toner1 award | |||
| SINCLAIR OFFICE SUPPLIESSME | £10,000 † | — | Awarded |
Contracts
General Office Stationery and Equipment · SINCLAIR OFFICE SUPPLIESSME
- Signed
- 6 Jun 2025
- Value
- £30,000
- Period
- … – 31 Mar 2028
- Status
- active
Printer Cartridges and Toner · SINCLAIR OFFICE SUPPLIESSME
- Signed
- 6 Jun 2025
- Value
- £10,000
- Period
- … – 31 Mar 2028
- Status
- active
Bid statistics published by the authority
| Lot | Bids | SME | VCSE | Valid bid range |
|---|---|---|---|---|
| 1 · General Office Stationery and Equipment | 2bids · 2 electronic · 2 from abroad | 2 | — | — |
| 3 · Printer Cartridges and Toner | 2bids · 2 electronic · 2 from abroad | 2 | — | — |
Contracting authority & participating public bodies
Dispute resolution & review bodies
- Kirkwall Sheriff CourtReview body
Bidders & participating suppliers
1 commercial party on the notice- SINCLAIR OFFICE SUPPLIESAwarded supplier
Official documents & specifications (2)
Official links; attachments are not copiedTender pack and attachments
- Economic and financial selection criteria
- Technical selection criteria