Print Production Equipment & Associated Licenses

Official notice

Authority: Liverpool City Council (Local council)

ServicesAward procedure without prior publication of a call for competition

Sectors: Printed matter and related products (22)Business Services & Consultancy (79) Delivery: North West (UKD7)

Awarded value£600,000published contract · exc. VAT

Awarded 22 Sept 2026no call for competition

Awarded to Canon UK Ltd

What is being bought

Published requirement description

3 years with the option to extend for a further 2 years in annual increments (3+1+1)

CPV: Printed matter and related products · Printing and related services

The lotProcurement structure

single lot · no lot value published

Lot #1This service includes the printing and mailing of statutory and non-statutory…Awarded

This service includes the printing and mailing of statutory and non-statutory correspondence to residents and partners plus internal media and marketing requirements such as promotional posters, banners, postcards, internal and external display material commissioned by the Directorates.

Delivery: North West

22000000 Printed matter and related products

Procedure terms & legal framework

From the official record

Procedure method: Award procedure without prior publication of a call for competition
Legal basis: CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category: Services
Notice status: Awarded without competition
Procurement threshold: Unspecified in notice
Regulatory regime: Standard
Commercial structure: Stand-alone contract (no framework)
Competition type: Direct award (no call for competition)
GPA / WTO covered: Yes (GPA)
Recurring procurement: Unspecified in notice
First published: 8 Oct 2026, 13:29 BST
Last source update: 8 Oct 2026, 13:29 BST
FTS notice number: 2026/S 000-095197
Classification (CPV): Printed matter and related productsPrinting and related services
Delivery area: North West (UKD7)
Official registry OCID: ocds-h6vhtk-0783bb Find a Tender

Why no open competition: The procurement falls outside the scope of application of the directive
Published justification: The decision for a direct award with Canon UK for print production equipment and software under a compliant framework, provides the most advantageous tender award for this procurement allowing the Council to retain two current devices and have a single provider provide the service elements of the contract across all five devices.
The direct award will secure a robust, cost-effective contract that enables the Council's internal Printroom to continue meeting departmental printing needs, and provide value for money. This is also an opportunity to introduce innovative digital solutions, supporting Pillar 6 of the Council Plan. Key deliverables from the procurement are:
 Modern, reliable equipment with high-performance printers that meet current and future departmental needs, energy-efficient and environmentally friendly models.
 Cost-Effectiveness: Competitive pricing and savings compared to existing arrangements or outsourcing.
 Improved Functionality and Innovation: Advanced features (secure printing, digital workflows). Integration with document management, print queues, print imposition and cloud solutions.
 Operational Efficiency: Faster print speeds and reduced downtime. Online print finishing, automatic job tickets. Monitoring and reporting tools and printer analytics.
 Sustainability Goals: Reduced energy consumption and waste. Support for recycled materials and eco-friendly practices.
 Futureproofing: Scalable solutions to adapt to changing demand and commercialisation opportunities. Vendor support and maintenance agreements.
 Social Value: The supplier to generate positive outcomes for society, the economy, and the environment.

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast

Awards 1

Awarded value £600,0001 contract exc. VAT

Bids received 1

Contracts signed 1latest 22 Sept 2026

Awarded to	Value	Date	Status
Canon UK Ltd	£600,000 †	—	Awarded

Contracts

Contract 095197-2026-1 · Canon UK Ltd
Signed
22 Sept 2026
Value
£600,000
Status
active

Bid statistics published by the authority

Bids	SME	VCSE	Valid bid range
1bids	—	—	—

Contracting authority & participating public bodies

Liverpool City Council

Contracting authorityLocal CouncilRegional or local authorityPrinting Cunard Building, Liverpool, North West, L31DSContact email

Dispute resolution & review bodies

The High Court of England and WalesReview body London

Bidders & participating suppliers

1 commercial party on the notice

Canon (UK) LtdAwarded supplierGB-COH: 1264300 Uxbridge, UK

Official documents & specifications

Official links; attachments are not copied

No document links were published on the notice.