Official UK procurement notice
Print Management - Mini Competition
Authority: Accent Group Ltd (Public body)·Consortium: 2 public authorities
What is being bought3 lots · detail below
Published requirement descriptionAccent are seeking a Provider to assist in delivering effective print-based communications services to customers. We are looking for an organisation who will provide consultancy, information design, technical development, data processing and document creation and generation (printing, print management and mailing/despatch of customer documents)
Based on an initial 24 month contract, with the option to extend based on 2 x 12-month extension periods.
The successful Contractor will have an experienced skill set and a proven track record of providing print management services.
CPV: Advertising material · Bespoke printed matter · Binders and related accessories · Booklets · Business cards · Business services: law, marketing, consulting, recruitment, printing and security · Catalogues · Digital printing services · Digital senders · Document management services · Electronic mail service provider · Electronic mail services · +42 more
Lots and requirements (3)Procurement structure
3 lots · all with a published value (£55,000,000 together) · evaluation weights differ by lotLot #1Print, Mailing and Digital CommunicationsAwardedRenewalPublished value£20,000,000
Lot #2Print Devices and Associated ServicesAwardedRenewalPublished value£10,000,000
Lot 2 will provide members a full range of print devices ranging from domestic desktop to high level fully functional commercial multifunctional devices. In addition to devices suppliers will provide a full range of optional, associated services ranging from standard managed print to full digital transformation solutions.
Lot #3Total Print SolutionsAwardedRenewalPublished value£25,000,000
Lot 3 offers members the opportunity to call off requirements for services spanning both Lot 1 and 2, enabling both the member and supplier to develop and implement a total print solution under the remit of a single supplier.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Lots publish different evaluation splits; there is no single procedure weighting.
| Lot | Quality | Price | Split |
|---|---|---|---|
| 1 · Print, Mailing and Digital Communications | 60% | 40% | |
| 2 · Print Devices and Associated Services | 60% | 40% | |
| 3 · Total Print Solutions | 60% | 40% |
- Suitability
As set out in the procurement documentation
- Price carries 40 points on every lot: a 10% discount moves about 4 points.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Restricted procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Goods
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- No (one-off requirement)
- First published
- 4 May 2021, 12:44 BST
- Last source update
- 15 May 2023, 13:57 BST
- Award evaluation window
- 1 Jun 2021 – …
- Authority reference
DN654685- FTS notice number
2023/S 000-013779- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-02ab7aFind a Tender
- Electronic trading
- e-invoicing allowed · electronic ordering · electronic payment
- Performance terms
As set out in the procurement documentation
Publisher note: This Framework may be used by any contracting authority listed in or referred to in the FTS Notice. This includes: All current members of PfH at the time of the FTS notice for this procurement; Any registered provider of social housing (or Welsh registered social landlord ,or Scottish registered social registered social landlord) that becomes a member of PfH during the period of the Framework Agreement; Any public authority (as defined in the Freedom of Information Act 2000 for public authorities in England, Wales, Northern Ireland and UK-wide public authorities based in Scotland, or as defined in the Freedom of Information (Scotland) Act 2002 for Scottish public authorities) that becomes a member of PfH at any time during the period of the Framework Agreement; Any local authority (as defined in the Local Government Act 1972 for public authorities in England and Wales or as defined in the Local Government (Scotland) Act 1973 for Scottish local authorities or as defined in the Local Government Act (Northern Ireland) 1972 for local authorities in Northern Ireland) that becomes a member of PfH at any time during the period of the Framework Agreement; Any housing Arm's Length Management Organisation (ALMO) that becomes a member of PfH during the period of the Framework Agreement; Any wholly owned subsidiaries of any of the above Organisations And any other contracting authority listed on the following page of the PfH website http://procurementforhousing.co.uk/permissible-users/ at the time of the FTS notice for this procurement. (MT Ref:224330)
How it was run
Official notice- Submission deadline
- 1 Jun 2021, 12:00 BST
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bid validity
- 90 days from the deadline
- Bids opened
- 1 Jun 2021, 12:00 BST
Timeline
1 Jun 2021 → 15 May 2023 · 3 dates- Submission deadline1 Jun 2021, 12:00 BST
- Bids opened1 Jun 2021, 12:00 BST
- Notice published15 May 2023, 13:57 BST
Notice history
7 events · 4 releases on Find a Tender · since 27 Jul 2021- Published value published: £55,000,00027 Jul 2021, 18:14 BST
- Status changed to active27 Jul 2021, 18:14 BST
- Procurement method changed27 Jul 2021, 18:14 BST
- Deadline moved to 1 Jun 2021, 12:00 BST27 Jul 2021, 18:14 BST-2 days · was 3 Jun 2021, 12:00 BST
- Status changed to complete1 Nov 2021, 16:35 GMT
- Procurement method changed15 May 2023, 13:57 BST
- Buyer details updated15 May 2023, 13:57 BST
Published amendments (1 · 1 deadline change)
| When | What | Before | After | Shift |
|---|---|---|---|---|
| — | DeadlineTime limit · IV.2.2 | 1 Jun 2021 | 3 Jun 2021 | +2 d |
| — | Bid openingConditions for opening of tenders · IV.2.7 | 1 Jun 2021 | 3 Jun 2021 | +2 d |
Deadline amended to 03 June 2021
Routine re-releases (4)
- 2021-05: 1 release · 4 May 2021
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Lot 1 · Print, Mailing and Digital Communications2 awards | |||
| Continuous Data Print (UK) Ltd. T/A CDP Print Management | £76,944 † | — | Awarded |
| APS Group, CDP Print ManagementSME, Integrity Print Limited, Latcham Direct LtdSME, Steffco Ltd trading as Resourcejoint awardSubcontracting: Some elements of the contract will be sub-contracted depending on the supplier concerned | £20,000,000 † | — | Awarded |
| Lot 2 · Print Devices and Associated Services1 award | |||
| Apogee Corporation Limited, Arena GroupSME, Banner Group Limited, Ricoh UK Ltd, Toshiba TEC UK Imaging Systems LTDjoint awardSubcontracting: Some elements of the contract will be subcontracted depending on the supplier | £10,000,000 † | — | Awarded |
| Lot 3 · Total Print Solutions1 award | |||
| Ricoh UK LtdSubcontracting: Some elements of the contract may be subcontracted | £25,000,000 † | — | Awarded |
Contracts
Contract 013779-2023-Document 9A- Call Off Terms and Conditions Lot 1 - PDCS-1 · Continuous Data Print (UK) Ltd. T/A CDP Print Management
- Signed
- 12 May 2023
- Value
- £76,944
- Status
- active
Print, Mailing and Digital Communications · APS Group, CDP Print ManagementSME, Integrity Print Limited, Latcham Direct LtdSME, Steffco Ltd trading as Resource
- Signed
- 23 Sept 2021
- Value
- £20,000,000
- Status
- active
Print Devices and Associated Services · Apogee Corporation Limited, Arena GroupSME, Banner Group Limited, Ricoh UK Ltd, Toshiba TEC UK Imaging Systems LTD
- Signed
- 23 Sept 2021
- Value
- £10,000,000
- Status
- active
Total Print Solutions · Ricoh UK Ltd
- Signed
- 23 Sept 2021
- Value
- £25,000,000
- Status
- active
Bid statistics published by the authority
| Lot | Bids | SME | VCSE | Valid bid range |
|---|---|---|---|---|
| 1 · Print, Mailing and Digital Communications | 13bids · 13 electronic · 13 from abroad | 9 | — | — |
| 2 · Print Devices and Associated Services | 8bids · 8 electronic · 8 from abroad | 3 | — | — |
| 3 · Total Print Solutions | 1bids · 1 electronic · 1 from abroad | 0 | — | — |
Contracting authority & participating public bodies
2 public bodies on the noticeConsortium members and other public bodies
- Procurement for HousingContracting authorityCentral purchasing bodyBody governed by public lawGeneral public services
Dispute resolution & review bodies
- Public Procurement Review ServiceReview body
- The Royal Courts of JusticeReview body
Bidders & participating suppliers
11 commercial parties on the notice- APS GroupAwarded supplier
- Apogee CorporationAwarded supplier
- Arena GroupAwarded supplier
- Banner Group LimitedAwarded supplier
- CDP Print ManagementAwarded supplier
- Continuous Data Print (UK) Ltd. T/A CDP Print ManagementAwarded supplier
- Integrity Print t/a GPS Document ManagementAwarded supplier
- Latcham Direct LtdAwarded supplier
- Ricoh UK Ltd.Awarded supplier
- Steffco Ltd t/a ResourceAwarded supplier
- Toshiba TEC UK Imaging Systems Ltd.Awarded supplier
Official documents & specifications (2)
Official links; attachments are not copiedTender pack and attachments
- Economic and financial selection criteria
- Technical selection criteria