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Published 26 Aug 2022, 10:03 BST

Official UK procurement notice

3446.PS.LWM.22 – Print and Fulfilment of the Alumni Magazine Package for The University of Sheffield

Official notice

Authority: University of Sheffield (Education)

ServicesOpen procedureSME suitable
Sectors: Printed matter and related products (22)Business Services & Consultancy (79) Delivery: Yorkshire & Humber (UKE32)
Published estimate£300,000≈ £80k / year
Submissions closed 3 Oct 2022awarded 16 Dec 2022
Awarded to Advanced Direct Mail Limited
Contract term 3 yrs 9 moends 31 Dec 2026 · extension options published · starts 1 Apr 2023

What is being bought

Published requirement description

The University of Sheffield wishes to appoint a company to provide the print and fulfilment of the university Alumni Magazine Package.The Alumni Magazine Package consists of 1 magazine, 2 questionnaires, 2 outer envelopes, 3 return envelopes, a fundraising flyer, a carrier sheet and a membership card. Further details can be found after downloading the ITT documents from the InTend portal.

CPV: Bespoke printed matter · Printed books, brochures and leaflets · Printing and delivery services · Printing and distribution services

The lotProcurement structure

single lot · no lot value published
Lot #1Print and fulfilment of the university Alumni Magazine Package.The Alumni Magazine…AwardedRenewal 3 yrs 9 mo

Print and fulfilment of the university Alumni Magazine Package.The Alumni Magazine Package consists of 1 magazine, 2 questionnaires, 2 outer envelopes, 3 return envelopes, a fundraising flyer, a carrier sheet and a membership card.

Contract period: 1 Apr 2023 – 31 Dec 2026 (3 yrs 9 mo)
Delivery: Yorkshire & Humber · The University of Sheffield
Extensions: Option to extend a further two yearly periods, subject to performance.Variant bids: allowed
22100000 Printed books, brochures and leaflets22458000 Bespoke printed matter79823000 Printing and delivery services79824000 Printing and distribution services

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 80%Price: 20%
Published award criteria (2)
  • Quality: 80%
  • Price: 20%
What this means for your bid
  • Price carries 20 of 100 points: a 10% discount moves about 2 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
No (one-off requirement)
First published
26 Aug 2022, 10:03 BST
Last source update
19 Dec 2022, 13:38 GMT
Award evaluation window
3 Oct 2022 – …
Authority reference
3446.PS.LWM.22
FTS notice number
2022/S 000-035840
Classification (CPV)
Bespoke printed matterPrinted books, brochures and leafletsPrinting and delivery servicesPrinting and distribution services
Delivery area
Yorkshire & Humber (UKE32)
Official registry OCID
ocds-h6vhtk-036329 Find a Tender
Contract terms
Electronic trading
e-invoicing allowed · electronic ordering · electronic payment

How it was run

Official notice
Run through: In-tend · Who buys & how to bid on In-tend
Supplier login requiredLanguage: EN
Access & registration note: Free · one account per buying organisation's portal · reCAPTCHA on signup

Tender documents are also served through a separate tool: http://www.in-tendhost.co.uk/sheffield ↗

Submission deadline
3 Oct 2022, 12:00 BST
Submission channel
{"electronicSubmission","written"}
Accepted languages
en
Bids opened
3 Oct 2022, 12:00 BST
Detailed submission instructions & authority contactsFrom official release

www.in-tendhost.co.uk/sheffield ↗

Timeline

3 Oct 2022 → 1 Apr 2023 · 4 dates
  1. Submission deadline
    3 Oct 2022, 12:00 BST
  2. Bids opened
    3 Oct 2022, 12:00 BST
  3. Notice published
    19 Dec 2022, 13:38 GMT
  4. Contract starts
    1 Apr 2023, 00:00 BST

Notice history

1 event · 2 releases on Find a Tender
  1. Status changed to complete
    19 Dec 2022, 13:38 GMT

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value £300,0001 contract exc. VAT
Bids received 75 from SMEs
Contracts signed 1latest 16 Dec 2022
Awarded toValueDateStatus
Advanced Direct Mail LimitedSMEPrint and Fulfilment of the Alumni Magazine Package for The University of Sheffield——Awarded

Contracts

  • Print and Fulfilment of the Alumni Magazine Package for The University of Sheffield · Advanced Direct Mail LimitedSME

    Signed
    16 Dec 2022
    Value
    £300,000
    Period
    … – 31 Dec 2026
    Status
    active

Bid statistics published by the authority

BidsSMEVCSEValid bid range
7bids · 7 electronic · 7 from abroad5——

Contracting authority & participating public bodies

University of Sheffield

Contracting authorityEducationBody governed by public lawEducation Procurement Office, Arts Tower, Western Bank, Sheffield, Yorkshire & Humber, S10 2TNContact email, phone Published organisation website ↗

Dispute resolution & review bodies

  • High Court of England, Wales and Northern IrelandReview body London

Bidders & participating suppliers

1 commercial party on the notice

Official documents & specifications

Official links; attachments are not copied

No document links were published on the notice.