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Published 19 Oct 2023, 14:19 BST

Official UK procurement notice

Principal Contractor: Events · UK public procurement notice

Official notice

Authority: The Corporate Officer of the House of Lords and The Corporate Officer of the House of Commons (Acting Jointly)·Consortium: 2 public authorities

ServicesOpen procedureSME suitable
Sectors: Supporting and auxiliary transport services; travel agencies services (63)Business Services & Consultancy (79) Delivery: UK
Published estimate£800,000exc. VAT2.8% above published estimate
Submissions closed 28 Nov 2023awarded 27 Mar 2024
Awarded to PHD Modular Access Services Ltd

What is being bought

Published requirement description

Parliament maintains a variety of contingency options which can be deployed in the event of a disruption to part or all of the Parliamentary Estate. These contingency options ensure the continuity of parliamentary business with a primary focus on maintaining critical, high-level business activities.

Various options exist which provide flexibility to respond to a range of scenarios. The plans identify venues where Parliament could be re-located to ensure that the business of Parliament can be carried out without interruption and with minimum disturbance to Members, Peers, their staff, staff of both Houses and visitors to the estate.

CPV: Event services · Specialty design services · Storage and warehousing services

The lotProcurement structure

single lot · value published
Lot #1AwardedPublished value£800,000
Delivery: UK · Main contact for the contract will be in London, however any activation of build could be anywhere in the UK.
Extensions: 1 + 1 years option in addition to the 3 year termVariant bids: not allowed
63120000 Storage and warehousing services79930000 Specialty design services

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 60%Price: 40%
Published sub-criteria (2)
  • Quality / Technical: 60%
  • price: 40%
Published award criteria (2)
  • Quality / Technical: 60
  • Price: 40
Conditions of participation1
  • Suitability

    See ITT Instruction document including the Suitability Questionnaire

What this means for your bid
  • Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
Yes
First published
19 Oct 2023, 14:19 BST
Last source update
15 Apr 2024, 10:42 BST
Award evaluation window
28 Nov 2023 – …
Authority reference
STC1173(A)
FTS notice number
2024/S 000-012117
Classification (CPV)
Event servicesSpecialty design servicesStorage and warehousing services
Delivery area
UK
Official registry OCID
ocds-h6vhtk-040d65 Find a Tender

How it was run

Official notice
Submission deadline
28 Nov 2023, 12:00 GMT
Submission channel
{"written"}
Accepted languages
en
Participation fee
document
Bid validity
180 days from the deadline
Bids opened
28 Nov 2023, 13:00 GMT

Timeline

28 Nov 2023 → 15 Apr 2024 · 3 dates
  1. Submission deadline
    28 Nov 2023, 12:00 GMT
  2. Bids opened
    28 Nov 2023, 13:00 GMT
  3. Notice published
    15 Apr 2024, 10:42 BST

Notice history

2 events · 2 releases on Find a Tender · since 15 Apr 2024
  1. Status changed to complete
    15 Apr 2024, 10:42 BST
  2. Buyer details updated
    15 Apr 2024, 10:42 BST

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value £822,0001 contract exc. VAT
Bids received 11 from SMEs
Contracts signed 1latest 27 Mar 2024
Awarded toValueDateStatus
PHD Modular Access Services Ltd£822,000 †—Awarded

Contracts

Bid statistics published by the authority

BidsSMEVCSEValid bid range
1bids · 1 electronic1——

Contracting authority & participating public bodies

2 public bodies on the notice

The Corporate Officer of the House of Lords and the Corporate Officer of the House of Commons, acting jointly

Contracting authorityMinistry or any other national or federal authority, including their regional or local subdivisionsGeneral public services The Palace of Westminster, London, London, SW1A 0AAContact name, email, phone

Dispute resolution & review bodies

  • The High Court of JusticeReview body London

Bidders & participating suppliers

1 commercial party on the notice

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

  • Technical selection criteriatenderTechnical selection criteria
  • Economic and financial selection criteriatenderEconomic and financial selection criteria