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Published 14 Feb 2022, 20:09 GMT

Official UK procurement notice

Prevention, Protection and Operational Risk Software System

Official notice

Authority: Dorset and Wiltshire Fire and Rescue Service (Police & fire)

2 lotsGoodsOpen procedureMax 1 lot per supplier
Sectors: Software Packages & ERP (48) Delivery: UKSouth West (UKK)
Published estimate£250,000total for 2 lots
Submissions closed 15 Mar 2022
Lots 2max 1 won per supplier
Contract term 2 yrsends 24 Apr 2024 · extension options published · starts 25 Apr 2022

What is being bought2 lots · detail below

Published requirement description

Dorset and Wiltshire Fire and Rescue Services (DWFRS) are conducting an “Invitation toTender” through Bluelight E-Sourcing Portal using an “Open Procedure”. The requirement is for Bidders to provide a Prevention, Protection and Operational Risk (PPOR) developed Software System which is capable of meeting the mandatory compliance reporting and outcomes required, within the Fire Service under two lots, Lot 1 is for a On-Premises Developed System and Lot 2 is for a Hosted Cloud Software System. Only one lot will be selected following evaluations

CPV: Administration software package · Compliance software package · Software package and information systems

Lots and requirements (2)Procurement structure

2 lots · all with a published value (£500,000 together) · win at most 1 of them
Lot #1Prevention, Protection and Operational Risk Software System - Developed On-Premises SolutionRenewal 2 yrsPublished value£250,000

Lot 1 - On-Premises Software Solution to provide Prevention, Protection and Operational Risk information to prepare and make available for Home office as part of requirements for the Fire Service compliance. Additional information: Only one lot will be taken forward which provides best value and Dorset and Wiltshire Fire and Rescue Service (DWFRS) will have the final decision on which Lot we wish to take forward following evaluations.

Contract period: 25 Apr 2022 – 24 Apr 2024 (2 yrs)
Delivery: UK, South West · SP1 3NR
Extensions: If Lot 1 - Developed On-Premises Software Solution is selected to be taken forward, then the contract will have the option of 2 X 2 year extensions with a total 6 years. if 2 year extensions are progressed, DWFRS will provide one months notice, if it intends to progress each optional extension. · Option to extend by 2 X 24 month if Lot is selected and progressed.Variant bids: not allowed
48170000 Compliance software package48219300 Administration software package
Lot #2Prevention, Protection and Operational Risk - Developed Cloud Hosted oftware SystemRenewal 2 yrsPublished value£250,000

Lot 2 -Developed Cloud Hosted Software Solution to provide Prevention, Protection and Operational Risk information to prepare and make available for Home office as part of requirements for the Fire Service compliance. Additional information: Only one lot will be taken forward which provides best value and Dorset and Wiltshire Fire and Rescue Service (DWFRS) will have the final decision on which Lot we wish to take forward following evaluations.

Contract period: 25 Apr 2022 – 24 Apr 2024 (2 yrs)
Delivery: UK, South West · SP1 3NR
Extensions: If Lot 2 - Developed Cloud Hosted Software Solution is selected to be taken forward, then the contract will have the option of 2 X 2 year extensions with a total 6 years. if 2 year extensions are progressed, DWFRS will provide one months notice, if it intends to progress each optional extension. · Option to extend by 2 X 24 month if Lot is selected and progressed.Variant bids: not allowed
48170000 Compliance software package48219300 Administration software package

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Lot distribution rule: Dorset and Wiltshire Fire and Rescue Service are looking for either (Lot 1) a developed On-Premises Software Solution, or (Lot 2) a developed Cloud Hosted Software solution. Bidders should be aware that the lot which DWFRS progress will be the solution which provides best value for the service and following evaluation of the bids, DWFRS will be the final decision on the lot chosen.
Conditions of participation1
  • Economic & financial standing

    As per Appendix Four ITT Evaluation Matrix

    Minimum: As per Appendix Four ITT Evaluation Matrix
Staff
Names and qualifications of delivery staff must be submitted

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Goods
Notice status
Closed
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
No (one-off requirement)
First published
14 Feb 2022, 20:09 GMT
Last source update
14 Feb 2022, 20:09 GMT
Award evaluation window
15 Mar 2022 – …
Authority reference
DWFRS2022/012
FTS notice number
2022/S 000-004203
Classification (CPV)
Administration software packageCompliance software packageSoftware package and information systems
Delivery area
UKSouth West (UKK)
Official registry OCID
ocds-h6vhtk-031707 Find a Tender
Contract terms
Electronic trading
electronic payment
Performance terms

Appendix Five Indicative SLA document provided for each lot

How it was run

Official notice
Run through: EU-Supply (CTM) · Who buys & how to bid on EU-Supply
Public notice page · account needed to bidLanguage: EN
Access & registration note: Free · 5–10 minutes
Submission deadline
15 Mar 2022, 12:00 GMT
Submission channel
{"electronicSubmission","written"}
Accepted languages
en
Bids opened
15 Mar 2022, 12:00 GMT
Detailed submission instructions & authority contactsFrom official release

uk.eu-supply.com/app/rfq/rwlentrance_… ↗

Timeline

14 Feb 2022 → 24 Mar 2024 · 5 dates
  1. Notice published
    14 Feb 2022, 20:09 GMT
  2. Submission deadline
    15 Mar 2022, 12:00 GMT
  3. Bids opened
    15 Mar 2022, 12:00 GMT
  4. Contract starts
    25 Apr 2022, 00:00 BST
  5. Bids must remain valid until
    24 Mar 2024, 23:59 GMT

Contracting authority & participating public bodies

Dorset & Wiltshire Fire and Rescue Service

Contracting authorityPolice & fireRegional or local agency/officeGeneral public services VAT GB232 3358 32 5 Rivers Health and Wellbeing Centre, SP1 3NR, South West, Hulse, Road, SalisbuContact name, email, phone Published organisation website ↗

Dispute resolution & review bodies

  • Dorset and Wiltshire Fire and Rescue ServiceReview body SalisburyContact email, phone
  • Monitoring Officer, Mediation body Dorchester, Dorset,

Official documents & specifications (1)

Official links; attachments are not copied

Tender pack and attachments

  • Technical selection criteriatenderTechnical selection criteria