Official UK procurement notice
Preliminary Market Engagement Responsive and Scheduled Maintenance of Auto Doors
Authority: Swindon Borough Council (Local council)
What is being bought
Published requirement descriptionIntroduction
Swindon Borough Council invites you to contribute to preliminary market engagement in relation to providing responsive and scheduled bi-annual maintenance of its automatic doors within 53 properties (33 Sheltered Housing schemes & 20 Corporate Civic buildings) comprising of approx. 126 assets.
The council intends on tendering a service contract complying with BS EN 16005 which would also include repairing any faulty automatic doors as and when required, with an all-inclusive service. This all-inclusive service is proposed to include all call outs, fault investigations, repairs, labour, materials and travel related costs and will be required 24 hours, 7 days a week (including weekends and Bank Holidays).
Reported daytime call outs between 8-1pm Monday to Friday must have same day attendance. Reported calls between 1-5pm have until 12 noon the following day (including weekends and Bank holidays) First time fix is expected where possible.
Any reported fault between 8am-5pm to the main entrance auto door to a Sheltered Housing scheme must be attended same day. (including weekends and bank holidays) First time fix expected where possible.
The purpose of this preliminary market engagement is to gain market insight into the following aspects of the project: -
? Market Interest
? Contract Length.
? Capacity
? Timescales.
To participate in the Preliminary Market Engagement Suppliers will need to Register as a Supplier with ProContract, www.supplyingthesouthwest.org.uk ↗, then Register an Interest before obtaining access to the PME documents.
Responses are required to be submitted no later than 22nd July 2025, 15:00 hrs UK Local time via ProContract tender portal - www.supplyingthesouthwest.org.uk ↗
CPV: Repair and maintenance services of building installations · Repair and maintenance services of electrical and mechanical building installations · Repair and maintenance services of electrical building installations
The lotProcurement structure
single lot · no lot value publishedProcedure terms & legal framework
From the official record- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Past planning notice
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 24 Jun 2025, 10:35 BST
- Last source update
- 24 Jun 2025, 10:55 BST
- Authority reference
1- FTS notice number
2025/S 000-034634- Latest notice
- Preliminary market engagement notice (UK2)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-05524dFind a Tender
How it was run
Official notice- Submission deadline
- —
Timeline
24 Jun 2025 → 1 Jan 2026 · 3 dates- Planning notice published24 Jun 2025, 10:35 BST
- Market engagement22 Jul 2025, 23:59 BST
Introduction
Swindon Borough Council invites you to contribute to preliminary market engagement in relation to providing responsive and scheduled bi-annual maintenance of its automatic doors within 53 properties (33 Sheltered Housing schemes & 20 Corporate Civic buildings) comprising of approx. 126 assets.
The council intends on tendering a service contract complying with BS EN 16005 which would also include repairing any faulty automatic doors as and when required, with an all-inclusive service. This all-inclusive service is proposed to include all call outs, fault investigations, repairs, labour, materials and travel related costs and will be required 24 hours, 7 days a week (including weekends and Bank Holidays).
Reported daytime call outs between 8-1pm Monday to Friday must have same day attendance. Reported calls between 1-5pm have until 12 noon the following day (including weekends and Bank holidays) First time fix is expected where possible.
Any reported fault between 8am-5pm to the main entrance auto door to a Sheltered Housing scheme must be attended same day. (including weekends and bank holidays) First time fix expected where possible.
The purpose of this preliminary market engagement is to gain market insight into the following aspects of the project: -
Market Interest
Contract Length.
Capacity
Timescales.
To participate in the Preliminary Market Engagement Suppliers will need to Register as a
Supplier with ProContract, www.supplyingthesouthwest.org.uk ↗, then Register an Interest
before obtaining access to the PME documents.
Responses are required to be submitted no later than 22nd July 2025, 1500 hrs UK Local
time via ProContract tender portal - www.supplyingthesouthwest.org.uk ↗
- Contract starts301 days ago1 Jan 2026
Notice history
2 events · 2 releases on Find a Tender · since 24 Jun 2025- Preliminary market engagement notice published24 Jun 2025, 10:35 BSTUK2
- Preliminary market engagement notice published24 Jun 2025, 10:55 BSTUK2
Published amendments (1)
V.3. Procurement description Contract End Date Date amended to 22nd July 2025
Commercial outcome & contract awards
Pipeline notice- Awards (0)
- No award published
- Contracts (0)
- No contract published
- Bid statistics
- No aggregate bid statistics published
Contracting authority & participating public bodies
Official documents & specifications (2)
Official links; attachments are not copiedNotices published for this procedure
- Preliminary market engagement notice Preliminary market engagement notice on Find a Tender
- Preliminary market engagement notice Preliminary market engagement notice on Find a Tender