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Published 13 Mar 2026, 13:32 GMT

Official UK procurement notice

PRE00362_Annual General Meeting · UK public procurement notice

Official notice

Authority: Pool Re Services Limited (Public body)

ServicesBelow threshold - open competitionBelow thresholdSME suitable
Sectors: Software Packages & ERP (48)IT Services & Software (72) Delivery: UK
Published estimate£90,000≈ £30k / year · £108,000 inc. VAT22.1% below published estimate
Submissions closed 8 May 2026awarded 20 Aug 2026
Awarded to LUMI AGM UK LIMITED
Contract term 3 yrsends 30 Jun 2029 · up to 30 Jun 2031 with extensions · starts 1 Jul 2026

What is being bought

Published requirement description

Pool Re requires a secure, reliable and fully supported end-to-end service to deliver Annual General Meetings (AGMs), General Meetings (GMs). The service must enable authenticated participation, moderated interaction (Q&A), compliant voting, broadcast/streaming, and timely provision of validated meeting outputs, supported by robust security, resilience and data protection controls.

CPV: IT services: consulting, software development, Internet and support · Software package and information systems

The lotProcurement structure

single lot · value published
Lot #1AwardedRenewal 3 yrsSMEPublished value£90,000
Contract period: 1 Jul 2026 – 30 Jun 2029 (3 yrs) · up to 30 Jun 2031 with extensionsValue: £90,000 exc. VAT · £108,000 inc. VAT
Delivery: UKEligibility: SME eligible
Extensions: The contract shall give Pool Re Services Limited the right to extend the contract for up to two (2) additional periods of up to twelve (12) months
48000000 Software package and information systems72000000 IT services: consulting, software development, Internet and support

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 80%Price: 20%
Published sub-criteria (2)
  • Technical and Quality Requirements: 80%
  • Financial Evaluation: 20%
Published award criteria (2)
  • Technical and Quality Requirements: 4 Questions
  • Financial Evaluation: Pricing Schedule
What this means for your bid
  • Price carries 20 of 100 points: a 10% discount moves about 2 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Below threshold - open competition
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Services
Notice status
Awarded
Procurement threshold
Below threshold
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Unspecified in notice
First published
13 Mar 2026, 13:32 GMT
Last source update
21 Aug 2026, 12:54 BST
Authority reference
PRE00362
FTS notice number
2026/S 000-022993
Latest notice
Contract details notice (UK7)
Classification (CPV)
IT services: consulting, software development, Internet and supportSoftware package and information systems
Delivery area
UK
Official registry OCID
ocds-h6vhtk-0669d9 Find a Tender

How it was run

Official notice
Run through: Delta eSourcing · Who buys & how to bid on Delta
Public notice page · account needed to bidElectronic submission allowed
Access & registration note: Free Select account; no DUNS asked at signup
Submission deadline
8 May 2026, 14:00 BST
Clarification deadline
10 Apr 2026, 14:00 BST
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Detailed submission instructions & authority contactsFrom official release

www.delta-esourcing.com ↗

Timeline

13 Mar 2026 → 21 Aug 2026 · 5 dates
  1. Tender notice published221 days ago
    13 Mar 2026, 13:32 GMT
  2. Clarification questions by193 days ago
    10 Apr 2026, 14:00 BST
  3. Submission deadline165 days ago
    8 May 2026, 14:00 BST
  4. Contract starts111 days ago
    1 Jul 2026, 00:00 BST
  5. Latest notice published60 days ago
    21 Aug 2026, 12:54 BST

Notice history

3 events · 2 releases on Find a Tender · since 13 Mar 2026
  1. Tender notice published
    13 Mar 2026, 13:32 GMT
    UK4
  2. Contract details notice published
    21 Aug 2026, 12:54 BST
    UK7
  3. Status changed to complete
    21 Aug 2026, 12:54 BST

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value £70,1001 contract exc. VAT
Contracts signed 1latest 20 Aug 2026
Awarded toValueDateStatus
LUMI AGM UK LIMITEDSME£70,100 †—Awarded

Contracts

  • Contract 1 · LUMI AGM UK LIMITEDSME

    Signed
    20 Aug 2026
    Value
    £70,100
    Period
    21 Aug 2026 – 20 Aug 2029 · up to 20 Aug 2031 with extensions
    Status
    active
    Extensions
    The contract gives Pool Re Services Limited the right to extend the contract for up to two (2) additional periods of up to twelve (12) months

Contracting authority & participating public bodies

Pool Re Services Limited

Contracting authorityPublic authority - sub-central government GB-PPON: PMWL-1715-XLYD Equitable House, 47 King William Street, London, London, EC4R 9AFContact email

Bidders & participating suppliers

1 commercial party on the notice
  • LUMI AGM UK LIMITEDAwarded supplierGB-COH: 02592239 Armoury House Ordnance Business Park, Midhurst Road, Liphook, Hampshire, South East, GU30 7ZAContact name, email

Official documents & specifications (2)

Official links; attachments are not copied

Notices published for this procedure

  • Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender
  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender