Official UK procurement notice
PR Agency Services · UK public procurement notice
Authority: Pension Protection Fund (Public body)
What is being bought
Published requirement descriptionWe tendered to appoint a PR Agency to work on behalf of the PPF. The Agency will be expected to support and deliver strategic communications, a full media service supporting the development and issuing of materials, determining best channels and publications, building media relations, narrative development, identifying media opportunities in the broadest form, supporting spokespeople with training, briefing and preparation, crisis support, developing thought leadership capabilities, relevant stakeholder engagement, and campaign management, with a strong emphasis on sector expertise, performance measurement, and governance. We will look to our agency for horizon scanning and knowledge sharing to guide and inform us on best practice, new channels and approaches and the external climate/market.
We appointed a single service provider to deliver PR and related Agency Services.
The contract will be for an initial term of 2 (two) years with optional extensions to take the maximum possible term to 8 (eight) years.
- How the procedure runs: This procurement will follow a three‑stage Competitive Flexible Procedure. Stage 1 (Conditions of Participation) will assess supplier eligibility and capability through a PSQ to produce a shortlist. Stage 2 (Invitation to Tender) will require shortlisted suppliers to submit full tenders, supported by clarification and negotiation as needed. Stage 3 (Presentations) will invite the highest‑scoring suppliers to present their proposals before final evaluation. Following completion of all three stages, we will select the successful supplier. For further details please refer to the tender documentation.
CPV: Public relations services
The lotProcurement structure
single lot · value publishedLot #1AwardedRenewalPublished value£1,408,000
- Economic & financial standing
These details can be found in the tender documents and online PSQ form
Full details of the requirements and how to respond are available in the Information and Guidance document which can be found at: ppf.ukp.app.jaggaer.com ↗
- Technical & professional ability
These details can be found in the tender documents and online PSQ form
Full details of the requirements and how to respond are available in the Information and Guidance document which can be found at: ppf.ukp.app.jaggaer.com ↗
- Condition of participationshortlisting
Please refer to the tender documentation for details.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (2)
- Technical: 80%
- Commercial: 20%
Published award criteria (2)
- Technical: The technical evaluation is weighted at 80%. Further details and the sub-criteria is explained further in the tender documents. https://ppf.ukp.app.jaggaer.com/web/login.html
- Commercial: The commercial evaluation is weighted at 20%. Price will be evaluated using a relative price scoring method. This method is explained further in the tender documents.https://ppf.ukp.app.jaggaer.com/web/login.html
- Economic & financial standing
These details can be found in the tender documents and online PSQ form
Full details of the requirements and how to respond are available in the Information and Guidance document which can be found at: ppf.ukp.app.jaggaer.com ↗
- Technical & professional ability
These details can be found in the tender documents and online PSQ form
Full details of the requirements and how to respond are available in the Information and Guidance document which can be found at: ppf.ukp.app.jaggaer.com ↗
- Condition of participationshortlisting
Please refer to the tender documentation for details.
- Price carries 20 of 100 points: a 10% discount moves about 2 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Competitive flexible procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Unspecified in notice
- First published
- 13 May 2025, 14:10 BST
- Last source update
- 8 Jul 2026, 09:01 BST
- Award evaluation window
- Submission end – 10 Jun 2026
- Authority reference
CS0725- FTS notice number
2026/S 000-018250- Latest notice
- Contract details notice (UK7)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-05120fFind a Tender
- How it runs
This procurement will follow a three‑stage Competitive Flexible Procedure.
Stage 1 (Conditions of Participation) will assess supplier eligibility and capability through a PSQ to produce a shortlist.
Stage 2 (Invitation to Tender) will require shortlisted suppliers to submit full tenders, supported by clarification and negotiation as needed.
Stage 3 (Presentations) will invite the highest‑scoring suppliers to present their proposals before final evaluation. Following completion of all three stages, we will select the successful supplier.
For further details please refer to the tender documentation.
How it was run
Official notice- Requests to participate (first stage)
- 27 Mar 2026, 13:00 GMT
- Submission deadline
- 27 Mar 2026, 13:00 GMT
- Clarification deadline
- 13 Mar 2026, 17:00 GMT
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
Timeline
13 May 2025 → 8 Jul 2026 · 10 dates- Planning notice published13 May 2025, 14:10 BST
- Market engagement27 May 2025, 23:59 BST
This is not a call for competition.
This notice is intended to alert potential suppliers of the opportunity to take part in the pre-market engagement for the PPF's PR Agency re-procurement and direct them to a short questionnaire as part of our pre-tender market engagement.
The PPF's contract for PR Agency services is set to expire in November 2025. We are seeking to engage PR agencies to assist us in exploring our options.
The Request for Information (RFI) engagement will be conducted on the PPFs e-procurement portal at: ppf.bravosolution.co.uk/web/login.html ↗
This RFI will provide feedback and evidence to support the procurement strategy.
- Next notice expected27 Jun 2025, 23:59 BST
- Tender notice published238 days ago2 Mar 2026, 10:07 GMT
- Clarification questions by227 days ago13 Mar 2026, 17:00 GMT
- Submission deadline213 days ago27 Mar 2026, 13:00 GMT
- Award decision expected by138 days ago10 Jun 2026, 23:59 BST
- Assessment summaries sent138 days ago11 Jun 2026, 00:00 BST
- Contract starts118 days ago1 Jul 2026, 00:00 BST
- Latest notice published110 days ago8 Jul 2026, 09:01 BST
Notice history
9 events · 4 releases on Find a Tender · since 13 May 2025- Preliminary market engagement notice published13 May 2025, 14:10 BSTUK2
- Tender notice published2 Mar 2026, 10:07 GMTUK4
- Published value published: £1,408,0002 Mar 2026, 10:07 GMT
- Status changed to active2 Mar 2026, 10:07 GMT
- Procurement method changed2 Mar 2026, 10:07 GMT
- Contract award notice published11 Jun 2026, 19:17 BSTUK6
- Status changed to complete11 Jun 2026, 19:17 BST
- Contract signature expected30 Jun 2026, 23:59 BSTscheduled
- Contract details notice published8 Jul 2026, 09:01 BSTUK7
Routine re-releases (4)
- 2025-05: 1 release · 13 May 2025
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Headland Consultancy Limited1 Jul 2026 – 30 Jun 2028 · up to 30 Jun 2034Extensions: The contract will be for an initial term of 2 (two) years with optional extensions to take the maximum possible term to 8 (eight) years. | £1,547,483 | 11 Jun 2026 | Awarded |
Contracts
PR Agency Services · Headland Consultancy Limited
- Signed
- 30 Jun 2026
- Value
- £1,547,483
- Period
- 1 Jul 2026 – 30 Jun 2028 · up to 30 Jun 2034 with extensions
- Status
- active
- Extensions
- The contract will be for an initial term of 2 (two) years with optional extensions to take the maximum possible term to 8 (eight) years.
- Options
- The contract has an initial term of 3 years with the option, at the contracting authority's discretion, to extend for up to two additional periods of 12 months each. The contracting authority may procure additional PR and communications support services during the contract term up to the maximum contract value stated in this notice.
No agreed KPIs: The contract value is less than £5 million.
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 6final-stage tenders · 20 at stage one | 4 | 0 | — |
Contracting authority & participating public bodies
Bidders & participating suppliers
1 commercial party on the notice- Headland Consultancy LimitedAwarded supplier
Official documents & specifications (5)
Official links; attachments are not copiedTender pack and attachments
- Bidding documents and specificationsAccess: Via our eTendering portal at the point where the ITT is issued following selection at Participation stage
Notices published for this procedure
- Contract details notice Contract details notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender
- Preliminary market engagement notice Preliminary market engagement notice on Find a Tender