Find a TenderAwardedContract details notice
Published 16 Jun 2025, 17:27 BST

Official UK procurement notice

PQ0554 Independent Tenant & Community Advice Service in relation to the Ladywood Regeneration Scheme

Official notice

Authority: Birmingham City Council (Local council)

ServicesBelow threshold - open competitionBelow threshold
Published estimate£175,000≈ £175k / year · £210,000 inc. VAT1.4% below published estimate
Submissions closed 14 Jul 2025awarded 10 Sept 2025
Awarded to ARK Consultancy Ltd
Contract term 1 yrends 17 Aug 2026 · up to 17 Aug 2027 with extensions · starts 18 Aug 2025

What is being bought

Published requirement description

Birmingham City Council is seeking to appoint an organisation for the provision of an independent community advice service, for the residents of Ladywood, Birmingham pertaining to the new regeneration scheme.

The contract for the services will commence in August 2025 and will be in place for a period of 12 months with the option to extend for a further 12 months.

The Council is committed to regenerating Ladywood for the benefit of the local community, whilst ensuring that this community is provided with independent advice, so that residents can confidently help shape how regeneration is realised. In doing so, the Council aims to ensure that regeneration is completed transparently, so that residents of Ladywood are aware of what options are available to them, and they can truly collaborate in shaping the design of their neighbourhood.

The Provider will provide a vital role as an independent source of advice and information that is trusted by the community. Their primary focus is to ensure that affected residents’ voices are heard, to help affected residents to understand what they can expect from regeneration and to ensure their rights are protected during estate regeneration. This includes unbiased advice on housing regeneration plans, residents housing options and rights, the statutory and legislative frameworks that apply, potential compensation, independent capacity building, advocacy support, and any other considerations that may apply to their circumstances. The Provider will also guide residents toward more specialist advice and assistance as required at key delivery stages, within each individual phase.

CPV: Business services: law, marketing, consulting, recruitment, printing and security

The lotProcurement structure

single lot · value published
Lot #1AwardedRenewal 1 yrPublished value£175,000
Contract period: 18 Aug 2025 – 17 Aug 2026 (1 yr) · up to 17 Aug 2027 with extensionsValue: £175,000 exc. VAT · £210,000 inc. VAT
Delivery: West Midlands
Extensions: The contract may be extended by a period of 12 months to the 17/08/2027.

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored

Lot awarding rule: The award criteria carries a total weighting of 100%, this is split between the following sections: The overall weighting for the quality criteria is 55% The overall weighting for the social value criteria is 20% The overall weighting for the price criteria is 25% For full details please refer to the procurement documents.

Procedure terms & legal framework

From the official record
Procedure method
Below threshold - open competition
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Services
Notice status
Awarded
Procurement threshold
Below threshold
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Unspecified in notice
First published
16 Jun 2025, 17:27 BST
Last source update
3 Oct 2025, 14:08 BST
Authority reference
PQ0554
FTS notice number
2025/S 000-032755
Latest notice
Contract details notice (UK7)
Classification (CPV)
Business services: law, marketing, consulting, recruitment, printing and security
Delivery area
West Midlands (UKG31)
Official registry OCID
ocds-h6vhtk-054dc8 Find a Tender

How it was run

Official notice
Run through: In-tend · Who buys & how to bid on In-tend
Supplier login requiredElectronic submission allowed
Access & registration note: Free · one account per buying organisation's portal · reCAPTCHA on signup
Submission deadline
14 Jul 2025, 12:00 BST
Clarification deadline
7 Jul 2025, 23:59 BST
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Detailed submission instructions & authority contactsFrom official release

This Request for Quotations is being issued using the Council's e-tendering system 'In-tend'

and organisations must ensure that they are registered users. The procurement process will

be managed using this system and therefore all bids must be submitted by Tenderers via the

'in-tend' system. in-tendhost.co.uk/birminghamcc ↗

Registration and use of in-tend is free. All correspondence for this procurement process must

be via the in-tend correspondence function and you should not contact any individual directly

either by email or by telephone. If you are already a registered user, you do not have to reregister.

If you are unable to register with in-tend or are experiencing difficulties, please email the CPS helpdesk at [email protected].

Timeline

16 Jun 2025 → 3 Oct 2025 · 5 dates
  1. Tender notice published
    16 Jun 2025, 17:27 BST
  2. Clarification questions by
    7 Jul 2025, 23:59 BST
  3. Submission deadline
    14 Jul 2025, 12:00 BST
  4. Contract starts
    18 Aug 2025, 00:00 BST
  5. Latest notice published391 days ago
    3 Oct 2025, 14:08 BST

Notice history

5 events · 4 releases on Find a Tender · since 16 Jun 2025
  1. Tender notice published
    16 Jun 2025, 17:27 BST
    UK4
  2. Tender notice published
    16 Jun 2025, 17:33 BST
    UK4
  3. Tender notice published
    17 Jun 2025, 10:51 BST
    UK4
  4. Contract details notice published
    3 Oct 2025, 14:08 BST
    UK7
  5. Status changed to complete
    3 Oct 2025, 14:08 BST
Routine re-releases (4)
  • 2025-06: 1 release · 16 Jun 2025

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value £172,4801 contract exc. VAT
Contracts signed 1latest 10 Sept 2025
Awarded toValueDateStatus
ARK Consultancy LtdSME£172,480 †—Awarded

Contracts

  • Contract 1 · ARK Consultancy LtdSME

    Signed
    10 Sept 2025
    Value
    £172,480
    Period
    15 Sept 2025 – 14 Sept 2026 · up to 14 Sept 2027 with extensions
    Status
    active
    Extensions
    Option to extend for 12 months to 14/09/2027

Contracting authority & participating public bodies

Birmingham City Council

Contracting authorityPublic authority - sub-central government GB-PPON: PCJJ-4826-QMLZ Council House, 1 Victoria Square, Birmingham, West Midlands, B1 1BBContact name, email

Bidders & participating suppliers

1 commercial party on the notice
  • ARK Consultancy LtdAwarded supplierGB-COH: 10179621 84 Spencer Street, Birmingham , West Midlands, B18 6HN Contact email, phone

Official documents & specifications (4)

Official links; attachments are not copied

Notices published for this procedure

  • Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender
  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender
  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender
  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender