Find a TenderAwardedContract award notice

Published 25 Jun 2025, 08:29 BST

Official UK procurement notice

PPM 25 Kitchen Grease Extract Systems

Official notice

Authority: Lisburn and Castlereagh City Council (Local council)

ServicesBelow threshold - open competitionBelow thresholdSME suitable

Sectors: Cleaning & Environmental Services (90) Delivery: Northern Ireland (UKN0E)

Published estimate£65,000≈ £65k / year · £78,000 inc. VAT

Submissions closed 18 Jul 2025awarded 13 Aug 2025

Awarded to Ventilation Surveys & Services Ltd

Contract term 1 yrends 31 Jul 2026 · up to 31 Jul 2029 with extensions · starts 1 Aug 2025

What is being bought

Published requirement description

Lisburn and Castlereagh City Council currently have a requirement for the provision of Kitchen Grease Extract Systems as per the attached ITT documentation

CPV: Cleaning services · Cleaning services of office equipment

The lotProcurement structure

single lot · value published

Lot #1AwardedRenewal 1 yrPublished value£65,000

Contract period: 1 Aug 2025 – 31 Jul 2026 (1 yr) · up to 31 Jul 2029 with extensionsValue: £65,000 exc. VAT · £78,000 inc. VAT

Delivery: Northern Ireland

Extensions: The contract term is 1 year with the option to extend for 3 further periods of 12 months. For the information of Tenderers dates and times may be subject to minor revision for any period during the extent of the Contract. · The contract term is 1 year with the option to extend for 3 further periods of 12 months. For the information of Tenderers dates and times may be subject to minor revision for any period during the extent of the Contract.

90910000 Cleaning services 90919100 Cleaning services of office equipment

What it takes to win
i
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more

How bids were scored

Lot awarding rule: Evaluation Criteria is detailed as per below: Delivery Method - 20% Compliance - 10% Tender Amount (PPM) - 60% Tender Amount (Reactive Schedule of Rates) - 10%

Procedure terms & legal framework

From the official record

Procedure method: Below threshold - open competition
Legal basis: UKPGA · 2023/54 Procurement Act 2023
Procurement category: Services
Notice status: Awarded
Procurement threshold: Below threshold
Regulatory regime: Standard
Commercial structure: Stand-alone contract (no framework)
Competition type: Competitive procedure
GPA / WTO covered: Unspecified in notice
Recurring procurement: Unspecified in notice
First published: 25 Jun 2025, 08:29 BST
Last source update: 11 Sept 2025, 11:17 BST
Authority reference: T25/26-022
FTS notice number: 2025/S 000-034895
Latest notice: Contract award notice (UK6)
Classification (CPV): Cleaning servicesCleaning services of office equipment
Delivery area: Northern Ireland (UKN0E)
Official registry OCID: ocds-h6vhtk-0552f9 Find a Tender

How it was run

Official notice

Run through: eTendersNI · Who buys & how to bid on eTendersNI

Supplier login requiredElectronic submission allowed

Access & registration note: Free Northern Ireland registration

Submission deadline: 18 Jul 2025, 12:00 BST
Clarification deadline: 8 Jul 2025, 12:00 BST
Submission channel: Official e-sourcing portal
Electronic submission: Allowed

Detailed submission instructions & authority contactsFrom official release

etendersni.gov.uk/epps/home.do ↗

Timeline

25 Jun 2025 → 11 Sept 2025 · 5 dates

Tender notice published
25 Jun 2025, 08:29 BST
Clarification questions by
8 Jul 2025, 12:00 BST
Submission deadline
18 Jul 2025, 12:00 BST
Contract starts
1 Aug 2025, 00:00 BST
Latest notice published
11 Sept 2025, 11:17 BST

Notice history

4 events · 2 releases on Find a Tender · since 25 Jun 2025

Tender notice published
25 Jun 2025, 08:29 BST
UK4
Contract award notice published
11 Sept 2025, 11:17 BST
UK6
Status changed to complete
11 Sept 2025, 11:17 BST
Contract signature expected
11 Sept 2025, 23:59 BST
scheduled

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast

Awards 1

Awarded value £65,0001 award exc. VAT

Bids received 11 from SMEs

Awarded to	Value	Date	Status
Ventilation Surveys & Services LtdPPM 25 Kitchen Grease Extract System12 Sept 2025 – 31 Aug 2026 · up to 31 Aug 2029Extensions: 1 year plus three 1 year extensions	£65,000	13 Aug 2025	Awarded

Bid statistics published by the authority

Bids	SME	VCSE	Valid bid range
1final-stage tenders	1	0	—

Contracting authority & participating public bodies

Lisburn and Castlereagh City Council

Contracting authorityPublic authority - sub-central governmentNorthern Irish devolved regulations apply GB-PPON: PHHT-5875-NTNM Lagan Valley Island, Lisburn, Northern Ireland, BT27 4RLContact name, email

Bidders & participating suppliers

1 commercial party on the notice

Ventilation Surveys and ServicesAwarded supplierGB-COH: 07411775 Unit 305, Century Building, Liverpool, North West, L3 4BJContact email

Official documents & specifications (2)

Official links; attachments are not copied

Notices published for this procedure

Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender11 Sept 2025, 11:17 BST
Tender notice tenderTender noticeUK4Tender notice on Find a Tender25 Jun 2025, 08:29 BST