Official UK procurement notice
PP-10200 Hornchurch Academy Trust Cleaning Framework
Authority: HORNCHURCH ACADEMY TRUST (Public body)·On behalf of: Place Group Ltd
Sectors: Cleaning & Environmental Services (90) Delivery: UK
Framework ceiling (notional)£15,000,000framework ceiling, not attributable revenue
Submissions closed 18 Sept 2026
Next notice expected 3 Aug 2026
Framework period 3 yrsends 31 Mar 2030 · up to 31 Mar 2031 with extensions · starts 1 Apr 2027
What is being bought
Published requirement description- Havering Education Services (HES) established a Brokerage Service in 2013 as a dedicated collaborative procurement and contracts support service for schools and settings. The Service enables schools to access a wide range of competitive single and multi-supplier procurement frameworks for goods and services that have been selected through a compliant procurement route, and who demonstrably deliver value for money and high-quality products and services to schools and settings.
- The Brokerage Service has over the years developed into a highly valued, award winning and truly schools led local and regional collaborative model. Starting in 2022, under a partnership model, Hornchurch Academy Trust, a Multi Academy Trust based in Havering became the ‘Contracting Authority’ under which umbrella the HES brokerage frameworks are managed, and procurement activities conducted.
- This requirement is for a new multi supplier framework agreement for Cleaning Services which is expected to be used primarily by education establishments, of which a list of 70 subscribers will be published with the Stage 1. Over the life of the framework agreement, it is envisaged that additional schools in Havering and other neighbouring Local Authorities may subscribe to the Brokerage Service and therefore access the Cleaning Services and other frameworks on offer.
- The Framework will act as a single closed framework, with a fixed set of appointed Suppliers for a duration of 3 years, with the option to extend by 1 further year at the discretion of the Client. The maximum number of appointed Suppliers to the Framework is envisaged to be a minimum of six and a maximum of ten.
- The estimated full Framework Agreement value of £15,000,000 EX VAT is the estimated potential value based on known participating establishments and estimated participation by the wider interested Educational Sector. This spend cannot be guaranteed.
- Suppliers that are appointed to the framework agreement, will be required to pay a rebate for each call-off contract they are awarded under the Framework. The rebate will be 2.5% (excluding VAT) of the total value of the call-off contract that is awarded.
- This Framework will be created for the exclusive use of Educational Establishments only.
- The Framework may be open for use by the following classifications of user throughout all administrative regions of England: Local Authority Councils (on behalf of Educational Establishments), Educational Establishments (including Academies)
Educational Establishments: Early Years Settings, Nursery School, Primary School, Middle or High School, Secondary School, Academy, Special School, Pupil Referral Unit (PRU), Further Education Colleges, Universities.
Schools in England www.gov.uk/find-school-in-england ↗
Academies www.education.gov.uk/schools/performance ↗
Universities and Colleges unistats.direct.gov.uk/institutions/ ↗
- How the procedure runs: 1) Stage 1 - Invitation to Participate. Suppliers are invited to request to participate in the tender by completing the required Stage 1 response documentation. Suppliers will be assessed in line with the Conditions of Participation set out in the Stage 1 documentation and the process outlined in the tendering documentation, in order to select suppliers to progress to Stage 2. The assessment of these responses will identify a minimum of eight suppliers and up to a maximum of fifteen Suppliers to be invited to participate in Stage 2. 2) Stage 2 – Invitation to Submit a Final Tender. Suppliers successful in being selected at Stage 1 (in line with the process as set out in detail in the tendering documentation) will be invited to submit a final tender, and will be scored in line with the award criteria and methodology set out within the tendering documentation for Stage 2. 3) Stage 3 - Supplier Meetings. The top ranking Suppliers from Stage 2 (up to a maximum of ten) will receive invitations to join in person meetings with the Client. The Suppliers may be asked to present and or answer questions and clarifications against their Stage 2 quality or commercial response. These meetings are not scored, but allows as an opportunity for the Client end users to clarify Suppliers’ responses to the tender evaluation criteria and be involved in the process.
CPV: School cleaning services
How this framework works
From the published notice- Type
- Open framework
- Call-offs
- every call-off is a further competition among the appointed suppliers
- Places
- up to 10 suppliers
- Framework period
- 3 yrs · up to 4 yrs from 1 Apr 2027
- Supplier levy on call-offs (max %)
2.50% of call-off value · Suppliers that are appointed to the framework agreement, will be required to pay a rebate for each call-off contract they are awarded under the Framework. The rebate will be 2.5% (excluding VAT) of the total value of the call-off contract that is awarded
Who may buy through it
The Framework may be open for use by the following classifications of user throughout all administrative regions of England: Local Authority Councils (on behalf of Educational Establishments), Educational Establishments (including Academies)
Educational Establishments: Early Years Settings, Nursery School, Primary School, Middle or High School, Secondary School, Academy, Special School, Pupil Referral Unit (PRU), Further Education Colleges, Universities.
Published description of the framework
Prices for a call off contract are determined by a further competition.
Selection process and criteria may be similar to that of the framework procurement itself.
The lotProcurement structure
single lot · value publishedLot #1RenewalPublished value£15,000,000
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
How bids were scored
Published sub-criteria (2)
- Quality Assessment: 70%
- Price Assessment: 30%
Published award criteria (2)
- Quality Assessment: Criterion 1: Cleaning Service Sub-Criterion 1a: Cleaning Service Delivery Sub-Criterion 1b: Case Study Sub-Criterion 1c: Equipment / Materials / Consumables Sub- Criterion 1d: Health & Safety Criterion 2: Contract Support, Monitoring and Management Sub-Criterion 2a: Subcontractors – non scored Sub-Criterion 2b: Contract Support, Management and Training Sub-Criterion 2c: Service Quality Monitoring and Reporting Sub-Criterion 2d: Continuous Improvement Criterion 3: Sustainability and Social Value Sub-Criterion 3a: Sustainability and Social Value Criterion 4: Implementation and Transition Management Sub-Criterion 4a: Implementation Plan and Risk Mitigation Sub-Criterion 4b: LGPS Transition Management
- Price Assessment: Criterion 1: Price Criterion 2: Commercial Approach
What this means for your bid
- Price carries 30 of 100 points: a 10% discount moves about 3 points. The method statement decides this lot, not the discount.
- “PP-10200 Hornchurch Academy Trust Cleaning Framework” is a framework: the contest is a place on its panel, up to 10 suppliers, not a single contract: each call-off is a further competition, so the pricing contest starts after appointment.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Competitive flexible procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Closed
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Framework agreement
- Who may use this agreement
- The Framework may be open for use by the following classifications of user throughout all administrative regions of England: Local Authority Councils (on behalf of Educational Establishments), Educational Establishments (including Academies) Educational Establishments: Early Years Settings, Nursery School, Primary School, Middle or High School, Secondary School, Academy, Special School, Pupil Referral Unit (PRU), Further Education Colleges, Universities.
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Unspecified in notice
- First published
- 23 Jul 2026, 16:01 BST
- Last source update
- 17 Aug 2026, 11:57 BST
- Award evaluation window
- Submission end – 1 Feb 2027
- Authority reference
PP-101200- FTS notice number
2026/S 000-078060- Latest notice
- Tender notice (UK4)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-06d26bFind a Tender- Contract terms summary
As per the contract terms and conditions included as part of the tender documentation
- How it runs
- Stage 1 - Invitation to Participate. Suppliers are invited to request to participate in the tender by completing the required Stage 1 response documentation. Suppliers will be assessed in line with the Conditions of Participation set out in the Stage 1 documentation and the process outlined in the tendering documentation, in order to select suppliers to progress to Stage 2. The assessment of these responses will identify a minimum of eight suppliers and up to a maximum of fifteen Suppliers to be invited to participate in Stage 2.
- Stage 2 – Invitation to Submit a Final Tender. Suppliers successful in being selected at Stage 1 (in line with the process as set out in detail in the tendering documentation) will be invited to submit a final tender, and will be scored in line with the award criteria and methodology set out within the tendering documentation for Stage 2.
- Stage 3 - Supplier Meetings. The top ranking Suppliers from Stage 2 (up to a maximum of ten) will receive invitations to join in person meetings with the Client. The Suppliers may be asked to present and or answer questions and clarifications against their Stage 2 quality or commercial response. These meetings are not scored, but allows as an opportunity for the Client end users to clarify Suppliers’ responses to the tender evaluation criteria and be involved in the process.
Review and risk notes
- Risks
A. The Client has noted the following risks and dependencies with respect to this procurement, of which Suppliers should be aware when preparing their submissions:
a. None noted.
How it was run
Official noticeRun through: In-tend · Who buys & how to bid on In-tend
Access & registration note: Free · one account per buying organisation's portal · reCAPTCHA on signup
- Requests to participate (first stage)
- 18 Sept 2026, 12:00 BST
- Appointment period ends
- 18 Sept 2026, 12:00 BST
- Clarification deadline
- 7 Sept 2026, 23:59 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
- Supplier levy on call-offs (max %)
call-off levy · 2.50% of call-off value · Suppliers that are appointed to the framework agreement, will be required to pay a rebate for each call-off contract they are awarded under the Framework. The rebate will be 2.5% (excluding VAT) of the total value of the call-off contract that is awarded
Detailed submission instructions & authority contactsFrom official release
Tender responses, and all clarifications and correspondence, must be submitted using the In-Tend portal at the following link, under project reference PP-10200
Timeline
23 Jul 2026 → 1 Apr 2027 · 7 dates- Planning notice published96 days ago23 Jul 2026, 16:01 BST
- Next notice expected85 days ago3 Aug 2026, 23:59 BST
- Tender notice published71 days ago17 Aug 2026, 11:57 BST
- Clarification questions by50 days ago7 Sept 2026, 23:59 BST
- Admission / appointment period ends39 days ago · period end, not a bid countdown18 Sept 2026, 12:00 BST
- Today28 Oct 2026
- Award decision expected byin 96 days1 Feb 2027, 23:59 GMT
- Contract startsin 154 days1 Apr 2027, 00:00 BST
Notice history
3 events · 2 releases on Find a Tender · since 23 Jul 2026- Planned procurement notice published23 Jul 2026, 16:01 BSTUK3
- Tender notice published17 Aug 2026, 11:57 BSTUK4
- Status changed to active17 Aug 2026, 11:57 BST
Contracting authority & participating public bodies
2 public bodies on the noticeOther public bodies
- Place Group LtdProcess contact pointProcuring entityProcurement Agent on behalf of client
Official documents & specifications (3)
Official links; attachments are not copiedTender pack and attachments
- Bidding documents and specifications Tender documentation and all correspondence will be managed via the InTend portal under project reference PP-10200. Please register on the portal and express interest in the project to access the tender documentation
Notices published for this procedure
- Tender notice Tender notice on Find a Tender
- Planned procurement notice Planned procurement notice on Find a Tender