Official UK procurement notice
PP-10182 Diocese of Salisbury Academy Trust Catering
Authority: DIOCESE OF SALISBURY ACADEMY TRUST (Public body)·On behalf of: Place Group Ltd
What is being bought
Published requirement descriptionDSAT (Diocese of Salisbury Academy Trust) is a Church of England multi-academy trust based in the south west of England. 4 primary schools will be involved.
This tender seeks a catering partner to deliver a safe, high-quality and inclusive meal service for four primary schools, recognising that the Trust operates a mixed delivery model where some sites cook fresh on site and others reheat/finish meals on site. Bidders are expected to demonstrate how they will provide a consistently positive pupil experience across both models—maintaining quality, nutrition, food safety and allergen controls—while working collaboratively with schools and the Trust, supporting wellbeing and sustainability, and contributing to the Trust’s aim to help all pupils and school communities to flourish.
There is LGPS.
Further information on the Client’s requirements can be found at Attachment 1a Client Data and Attachment 1b Specification.
The Contract period will be for 3 years initially, with the option to extend for two further one-year periods at the discretion of the Client.
The estimated contract value for this contract over the full potential 5 year period is £750,000 (excluding VAT).
CPV: School catering services · School meals · School-meal services
The lotProcurement structure
single lot · value publishedLot #1AwardedRenewalPublished value£750,000
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
- Simple description: Quality Assessment: 60% of overall score Price Assessment: 40% of overall score See ITT Part A document for full breakdown
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Light touch regime
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Unspecified in notice
- First published
- 5 Feb 2026, 14:56 GMT
- Last source update
- 3 Aug 2026, 12:19 BST
- Award evaluation window
- Submission end – 27 Apr 2026
- Authority reference
PP-10182- FTS notice number
2026/S 000-010562- Latest notice
- Contract details notice (UK7)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-06491fFind a Tender- Contract terms summary
As per the contract terms and conditions included as part of the tender documentation
- Risks
Please see section 7 of Part A of the tender documentation for details of contract risks and dependencies
How it was run
Official notice- Submission deadline
- 6 Mar 2026, 12:00 GMT
- Clarification deadline
- 27 Feb 2026, 23:59 GMT
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
Timeline
5 Feb 2026 → 1 Sept 2026 · 7 dates- Tender notice published259 days ago5 Feb 2026, 14:56 GMT
- Clarification questions by236 days ago27 Feb 2026, 23:59 GMT
- Submission deadline230 days ago6 Mar 2026, 12:00 GMT
- Award decision expected by177 days ago27 Apr 2026, 23:59 BST
- Assessment summaries sent163 days ago12 May 2026, 00:00 BST
- Latest notice published80 days ago3 Aug 2026, 12:19 BST
- Contract starts51 days ago1 Sept 2026, 00:00 BST
Notice history
5 events · 3 releases on Find a Tender · since 5 Feb 2026- Tender notice published5 Feb 2026, 14:56 GMTUK4
- Contract award notice published12 May 2026, 16:49 BSTUK6
- Status changed to complete12 May 2026, 16:49 BST
- Contract signature expected15 Jun 2026, 23:59 BSTscheduled
- Contract details notice published3 Aug 2026, 12:19 BSTUK7
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Edwards and Ward Ltd1 Sept 2026 – 31 Aug 2029 · up to 31 Aug 2031Extensions: Option to extend for two further one-year periods at the discretion of the Client | £1,323,172 | 12 May 2026 | Awarded |
Contracts
PP-10182 Diocese of Salisbury Academy Trust Catering · Edwards and Ward Ltd
- Signed
- 31 Jul 2026
- Value
- £1,323,172
- Period
- 1 Sept 2026 – 31 Aug 2029 · up to 31 Aug 2031 with extensions
- Status
- active
- Extensions
- Option to extend for two further one-year periods at the discretion of the Client
6 agreed KPIs: Food Quality · Marketing · Staffing …
- Food Quality, Balanced daily/weekly menu, as published. Where applicable in accordance with the specification and national nutritional standards Healthy and vegetarian options available Portion sizes in accordance with specification and national guidelines Food is appropriately presented Counters and display cabinets are well presented in accordance with the specification Presentation of platters; meat, fish and vegetarian items served separately
- Marketing, Pleasant, innovative point of sale material. Use of materials in accordance with specification Information notices displayed in appropriate positions Product price lists on display for all items Marketing plan maintained
- Staffing, Correct uniforms worn by operators, including managers Good personal hygiene practices Wash hand basins fully stocked with correct signage in place Colour coded utensils in use Regular use of sanitiser Good management of cloths Staff are pleasant and courteous at all times Efficient service with adequate staff cover Service opens at stated times Staff engage in upselling
- Hygiene, Health & Safety, Standard of hygiene Area well organised and clear of obsolete catering equipment Utensils and crockery regularly washed; dishwasher clean Regular waste removal Standard of presentation and hygiene Standard of hygiene All products wrapped, labelled and stored correctly Separation of raw and cooked products All food within ‘use by’ date Standard of hygiene All products wrapped, labelled and stored correctly All food within ‘best before’ date Chemicals stored in a well ventilated, secure storage area away from food products Relevant chemical data sheets available in the vicinity Equipment clean and well maintained Adequate stock of light equipment available and stored correctly; separate utensils for each dish
- Operational Systems, HACCP/Assured Safe Catering systems in place and in use. Food safety manuals up to date Cleaning schedules and rotas are in place and signed off Food and equipment temperature monitoring/systems in place Fully implemented training plan, including Level 2 Award in Food Safety in Catering (or equivalent)
- Finance & Management, Duly authorised supervisor available Level of management support Complaints responded to in accordance with specification Surveys Budget Food production management systems in place Wastage monitoring systems in place Financial performance Weekly, monthly and annual reporting mechanisms adhered to
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 1final-stage tenders | 0 | 0 | — |
Contracting authority & participating public bodies
2 public bodies on the noticeOther public bodies
- Place Group LtdProcess contact pointProcuring entityProcurement Agent on behalf of client
Bidders & participating suppliers
1 commercial party on the notice- EDWARDS & WARD LIMITEDAwarded supplier
Official documents & specifications (4)
Official links; attachments are not copiedTender pack and attachments
Notices published for this procedure
- Contract details notice Contract details notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender