Official UK procurement notice
PP-10178 Brunel Academies Trust Cleaning Services
Authority: BRUNEL ACADEMIES TRUST (Education)·On behalf of: Place Group Limited
What is being bought
Published requirement descriptionThis Invitation to Tender (“ITT”) has been issued by Place Group Limited as Agent of Brunel Academies Trust (“the Client”). Suppliers are invited by the Client to tender for the provision of cleaning services in accordance with this ITT.
This tender covers provision of cleaning services for 6 sites (the Trust's Wiltshire Hub). TUPE, Local Government Pension Schemes, and maternity leave will apply to this Contract.
This procurement process is being undertaken in line with public procurement legislation and guidance, utilising the Competitive Flexible Procedure in accordance with the Procurement Act 2023. The competitive flexible procedure will be conducted in three (3) stages - Stage 1: Invitation to Participate; Stage 2: Invitation to Submit a Final Tender; and Stage 3: Supplier Presentations. The three (3) stages are described in more detail in Part A of the ITT documentation.
The Contract period will be for 3 years initially, with the option to extend for two further one-year periods at the discretion of the Client.
Further information on the Client’s requirements can be found within the tender documentation at Attachment 1A - Specification, Attachment 1B - Client Data and Attachment 1C - Cleaning Standards.
The tender documentation can be accessed on the Place Group In-Tend portal at the following link, under project reference PP-10178: in-tendhost.co.uk/placegroup ↗.
- How the procedure runs: This procurement process is being undertaken in line with public procurement legislation and guidance, utilising the Competitive Flexible Procedure in accordance with the Procurement Act 2023. The competitive flexible procedure will be conducted in three (3) stages - Stage 1: Invitation to Participate; Stage 2: Invitation to Submit a Final Tender; and Stage 3: Supplier Presentations. The three (3) stages are described in more detail in Part A of the ITT documentation
CPV: School cleaning services
The lotProcurement structure
single lot · value publishedLot #1AwardedRenewalPublished value£1,500,000
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
- Simple description: Quality Assessment: 60% of overall score Price Assessment: 40% of overall score See ITT Part A document for full breakdown
Procedure terms & legal framework
From the official record- Procedure method
- Competitive flexible procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Unspecified in notice
- First published
- 23 Jan 2026, 14:17 GMT
- Last source update
- 9 Jul 2026, 14:35 BST
- Award evaluation window
- Submission end – 18 May 2026
- Authority reference
PP-10178- FTS notice number
2026/S 000-006243- Latest notice
- Contract details notice (UK7)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-060d75Find a Tender- Contract terms summary
As per the contract terms and conditions included as part of the tender documentation
- How it runs
This procurement process is being undertaken in line with public procurement legislation and guidance, utilising the Competitive Flexible Procedure in accordance with the Procurement Act 2023. The competitive flexible procedure will be conducted in three (3) stages - Stage 1: Invitation to Participate; Stage 2: Invitation to Submit a Final Tender; and Stage 3: Supplier Presentations. The three (3) stages are described in more detail in Part A of the ITT documentation
- Risks
Please see section 7 of Part A of the tender documentation for details of contract risks and dependencies.
How it was run
Official notice- Requests to participate (first stage)
- 26 Feb 2026, 12:00 GMT
- Submission deadline
- 26 Feb 2026, 12:00 GMT
- Clarification deadline
- 18 Feb 2026, 17:00 GMT
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
Tender responses, and all clarifications and correspondence, must be submitted using the In-Tend portal at the following link, under project reference PP-10178: in-tendhost.co.uk/placegroup ↗
Timeline
23 Jan 2026 → 1 Sept 2026 · 8 dates- Tender notice published277 days ago23 Jan 2026, 14:17 GMT
- Clarification questions by251 days ago18 Feb 2026, 17:00 GMT
- Submission deadline243 days ago26 Feb 2026, 12:00 GMT
- Award decision expected by162 days ago18 May 2026, 23:59 BST
- Assessment summaries sent154 days ago27 May 2026, 00:00 BST
- Standstill ends144 days ago5 Jun 2026, 23:59 BST
- Latest notice published110 days ago9 Jul 2026, 14:35 BST
- Contract starts57 days ago1 Sept 2026, 00:00 BST
Notice history
5 events · 3 releases on Find a Tender · since 23 Jan 2026- Tender notice published23 Jan 2026, 14:17 GMTUK4
- Contract award notice published27 May 2026, 14:05 BSTUK6
- Status changed to complete27 May 2026, 14:05 BST
- Contract signature expected25 Jun 2026, 23:59 BSTscheduled
- Contract details notice published9 Jul 2026, 14:35 BSTUK7
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Direct Cleaning Services (SW) LtdSME1 Sept 2026 – 31 Aug 2029 · up to 31 Aug 2031Extensions: Option to extend for two further one-year periods at the discretion of the Client | £1,282,141 | 27 May 2026 | Awarded |
Contracts
PP-10178 Brunel Academies Trust Cleaning Services · Direct Cleaning Services (SW) LtdSME
- Signed
- 8 Jul 2026
- Value
- £1,282,141
- Period
- 1 Sept 2026 – 31 Aug 2029 · up to 31 Aug 2031 with extensions
- Status
- active
- Extensions
- Option to extend for two further one-year periods at the discretion of the Client
8 agreed KPIs: General Service Delivery · Sustainability · Business Continuity …
- General Service Delivery
- Sustainability
- Business Continuity
- Health & Safety
- Customer Experience
- Reporting
- Contract Management
- Financial Management
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 3final-stage tenders · 4 at stage one | 2 | 0 | — |
Contracting authority & participating public bodies
2 public bodies on the noticeOther public bodies
- Place Group LimitedProcess contact pointProcuring entityProcurement Agent on behalf of client
Bidders & participating suppliers
1 commercial party on the notice- DIRECT CLEANING SERVICES SW LIMITEDAwarded supplier
Official documents & specifications (4)
Official links; attachments are not copiedTender pack and attachments
- Bidding documents and specifications Tender documentation and all correspondence will be managed via the InTend portal under project reference PP-10178. Please register on the portal and express interest in the project to access the tender documentation.
Notices published for this procedure
- Contract details notice Contract details notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender