Official UK procurement notice
PP-10168 Selwood Academy Cleaning
Authority: SELWOOD ACADEMY (Public body)·On behalf of: Place Group Limited
What is being bought
Published requirement descriptionSelwood Academy is a joint Anglican / Methodist Foundation, Middle School, Single Academy Trust (SAT), serving the needs of children aged 9 - 13 in years 5 – 8 and sits at the heart of the community of Frome. Selwood Academy has approx. 630 pupils and has a capacity for 704, and also has a staffing and governance team of approx. 100. The Academy is currently actively working towards a potential conversion to a Multi Academy Trust (MAT) and have future ambition to extend to Year 11 also.
The cleaning contract will be for the provision of outsourced cleaning services to Selwood Academy, including daily cleaning and out of term deep cleaning, for spaces including but not limited to teaching, office, circulation, and rest room spaces.
The Supplier shall establish effective management and operational level communication systems at all levels regarding the cleaning service with the Client. In addition, the Supplier will also be responsible for all legal, and health and safety requirements in delivering the services.
The Contract will include the purchase of cleaning consumables, bin liners and equipment to support the delivery of the cleaning services.
The Contract period will be for two years and eight months initially, with the option to extend for two further one-year periods at the discretion of the Client.
CPV: School cleaning services
The lotProcurement structure
single lot · value publishedLot #1AwardedRenewalPublished value£740,000
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
- Simple description: Quality Assessment: 60% of overall score Price Assessment: 40% of overall score See ITT Part A document for full breakdown
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Unspecified in notice
- First published
- 28 Jul 2025, 15:30 BST
- Last source update
- 19 Dec 2025, 10:03 GMT
- Award evaluation window
- Submission end – 14 Oct 2025
- Authority reference
PP-10168- FTS notice number
2025/S 000-043559- Latest notice
- Contract details notice (UK7)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-05674cFind a Tender
How it was run
Official notice- Submission deadline
- 8 Sept 2025, 12:00 BST
- Clarification deadline
- 22 Aug 2025, 17:00 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
Timeline
28 Jul 2025 → 1 Jan 2026 · 8 dates- Tender notice published28 Jul 2025, 15:30 BST
- Clarification questions by22 Aug 2025, 17:00 BST
- Submission deadline8 Sept 2025, 12:00 BST
- Award decision expected by374 days ago14 Oct 2025, 00:59 BST
- Assessment summaries sent358 days ago30 Oct 2025
- Standstill ends346 days ago10 Nov 2025, 23:59 GMT
- Latest notice published307 days ago19 Dec 2025, 10:03 GMT
- Contract starts295 days ago1 Jan 2026
Notice history
5 events · 3 releases on Find a Tender · since 28 Jul 2025- Tender notice published28 Jul 2025, 15:30 BSTUK4
- Contract award notice published30 Oct 2025, 14:56 GMTUK6
- Status changed to complete30 Oct 2025, 14:56 GMT
- Contract signature expected24 Nov 2025, 23:59 GMTscheduled
- Contract details notice published19 Dec 2025, 10:03 GMTUK7
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Clay & Co. Facilities Group LtdSME1 Jan 2026 – 31 Dec 2028 · up to 31 Dec 2030Extensions: Option to extend for two further one-year periods at the discretion of the Client | £576,428 | 30 Oct 2025 | Awarded |
Contracts
PP-10168 Selwood Academy Cleaning · Clay & Co. Facilities Group LtdSME
- Signed
- 8 Dec 2025
- Value
- £576,428
- Period
- 1 Jan 2026 – 31 Dec 2028 · up to 31 Dec 2030 with extensions
- Status
- active
- Extensions
- Option to extend for two further one-year periods at the discretion of the Client
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 5final-stage tenders · 7 at stage one | 4 | 0 | — |
Contracting authority & participating public bodies
2 public bodies on the noticeOther public bodies
- Place Group LimitedProcess contact pointProcuring entityProcurement Agent on behalf of client
Bidders & participating suppliers
1 commercial party on the notice- Clay & Co. Facilities Group LtdAwarded supplier
Official documents & specifications (3)
Official links; attachments are not copiedNotices published for this procedure
- Contract details notice Contract details notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender