Find a TenderAwarded
Published 18 Jun 2024, 15:21 BST

Official UK procurement notice

PP-10106 Diocese Of Chichester Academy Trust HR and Payroll

Official notice

Authority: DIOCESE OF CHICHESTER ACADEMY TRUST (Public body)

ServicesRestricted procedure
Published estimate£660,000exc. VAT31.5% below published estimate
Submissions closed 19 Jul 2024awarded 1 Oct 2024
Awarded to CIVICA UK LIMITED

What is being bought

Published requirement description

Diocese Of Chichester Academy Trust is a multi-academy trust comprised of 25 schools in Hampshire, East Sussex, West Sussex, Bournemouth and the Isle of Wight. It is envisaged that at least two more schools will join by April 2025, with several more to join during the duration of the contract.The Trust requires the provision of a fully managed Payroll Service and a fully integrated Human Resource Information System (HRIS). The HR records and payroll are managed locally at school level and overseen by the Trust Centre team – meaning the provider will be engaging with more than 25 different contact points across the schools.A draft specification has been provided at Attachment 1. Please note that this will be edited before its final version is provided at ITT stage and will be made available to the shortlisted suppliers for ITT stage.The Contract period will be for 3 years initially with the option to extend for two further one-year periods.

CPV: Personnel and payroll services

The lotProcurement structure

single lot · value published
Lot #1The Trust requires the provision of a fully managed Payroll Service and a fully…AwardedPublished value£660,000

The Trust requires the provision of a fully managed Payroll Service and a fully integrated Human Resource Information System (HRIS). The Trust are looking for a provider who is agile and competent to manage their growth with a healthy background of providing requirements to the education sector. The Trust are set across five different local authorities and have to meet the requirements of five different pension funds; therefore, it is expected for the new provider to have a breadth of understanding and experience in these areas. The Trust would like a partner who is energised to work with them and that this reflects in their day-to-day service with them.The HR records and payroll are managed locally at school level and overseen by the Trust Centre team – meaning the provider will be engaging with more than 25 different contact points across the schools.The Contract period will be for 3 years initially with the option to extend for two further one-year periods.

Second stage: 5–8 candidates invited to tenderVariant bids: not allowed

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
  • Price
Conditions of participation1
  • Suitability

    As per the tendering documentation

Procedure terms & legal framework

From the official record
Procedure method
Restricted procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
No (one-off requirement)
First published
18 Jun 2024, 15:21 BST
Last source update
11 Dec 2024, 10:42 GMT
Authority reference
PP-10106
FTS notice number
2024/S 000-039872
Classification (CPV)
Personnel and payroll services
Delivery area
South East (UKJ2)South West (UKK24)
Official registry OCID
ocds-h6vhtk-0470d8 Find a Tender

How it was run

Official notice
Run through: In-tend · Who buys & how to bid on In-tend
Supplier login requiredLanguage: EN
Access & registration note: Free · one account per buying organisation's portal · reCAPTCHA on signup
Submission deadline
19 Jul 2024, 12:00 BST
Submission channel
{"electronicSubmission","written"}
Accepted languages
en
Detailed submission instructions & authority contactsFrom official release

Timeline

19 Jul 2024 → 11 Dec 2024 · 2 dates
  1. Submission deadline
    19 Jul 2024, 12:00 BST
  2. Notice published
    11 Dec 2024, 10:42 GMT

Notice history

1 event · 2 releases on Find a Tender
  1. Status changed to complete
    11 Dec 2024, 10:42 GMT

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value £452,0291 contract exc. VAT
Bids received 5
Contracts signed 1latest 1 Oct 2024
Awarded toValueDateStatus
CIVICA UK LIMITEDDiocese of Chichester Academy Trust - HRIS and Payroll Services£452,029 †—Awarded

Contracts

  • Diocese of Chichester Academy Trust - HRIS and Payroll Services · CIVICA UK LIMITED

    Signed
    1 Oct 2024
    Value
    £452,029
    Status
    active

Bid statistics published by the authority

BidsSMEVCSEValid bid range
5bids · 5 electronic · 5 from abroad0——

Contracting authority & participating public bodies

Diocese of Chichester Academy Trust

Contracting authorityPublic bodyBody governed by public lawEducation 09201845 St. Catherine's College, Priory Road, Eastbourne, South East, BN23 7BLContact name, email, phone Published organisation website ↗

Dispute resolution & review bodies

  • Royal Court of JusticeReview body London

Bidders & participating suppliers

1 commercial party on the notice
  • Civica UK LtdAwarded supplier01628868 Southbank Central, 30 Stamford Street, London, SE1 9LQ, London, London, SE1 9LQ

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

  • Economic and financial selection criteriatenderEconomic and financial selection criteria
  • Technical selection criteriatenderTechnical selection criteria