Official UK procurement notice
POW-FTS-59144 - Provision of Medical Gas Pipeline System Maintenance
Procurement agent: Powys Teaching Health Board·On behalf of: NHS Wales Shared Services Partnership-Procurement Services (hosted by Velindre University NHS Trust)
What is being bought
Published requirement descriptionPowys Teaching Health Board require a competent contractor to provide the requirement for the Planned Preventive Maintenance schedule including the provision of 24-hour emergency call out on the medical gas pipeline system for Powys Teaching Health Board.
Contract for the maintenance of medical gas pipeline systems installed at Powys Teaching Hospitals will be in accordance with HTM 02-01 and manufacturers recommendations.
The Health Board has the option to add any new medical gas pipeline systems that will be installed to additional sites and can request the contractor for a separate cost for these sites that will reflect the cost in the tender returns.
The contract is for an initial period of 3 years, with the Health Board reserving the option to extend for a further 2 years in annual increments. Performance will be measured against the KPIs indicated within the specification document for the duration of the contract.
Please see Information for Bidders document on the Bravo Solutions portal for further details.
Powys Teaching Health Board recognises the importance of the Welsh language to the communities it serves. Consequently, responses to an invitation to quote or tender will be accepted in Welsh as well as English. However, please note that tender responses submitted only in Welsh will be translated by the Trust into English before consideration. Those involved in translating the document will be barred from taking decisions on awarding tenders.
The tender will be awarded based on 60% cost & 40% quality as detailed in the ITT document. Please note that the tender closing date is 09/06/2025 at midday and any late submissions will not be considered.
The etenderwales bravosolution ref:
Project: project_59144 and itt_117219
Please direct all queries relating to this tender via the messaging function of the Bravo portal.
More details can be found at etenderwales.bravosolution.co.uk ↗.
- No preliminary market engagement: Due to the nature of the requirement, the Health Board have not undertaken preliminary market engagement
CPV: Pipeline-inspection services · Repair and maintenance services of mechanical building installations
The lotProcurement structure
single lot · value publishedLot #1RenewalPublished value£175,000
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (2)
- Technical: 40%
- Commercial: 60%
Published award criteria (2)
- Technical
- Commercial
- Price carries 60 of 100 points: a 10% discount moves about 6 points. This one is won on the number: sharpen the price before polishing the prose.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Closed
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Unspecified in notice
- First published
- 9 May 2025, 16:28 BST
- Last source update
- 9 May 2025, 16:28 BST
- Award evaluation window
- Submission end – 23 Jun 2025
- Authority reference
POW-FTS-59144- FTS notice number
2025/S 000-020195- Latest notice
- Tender notice (UK4)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-051019Find a Tender- Contract terms summary
Payment terms are 30 days, all invoices must be submitted electronically and in line with NHS Wales' e-Trading Specification.
How it was run
Official notice- Submission deadline
- 9 Jun 2025, 12:00 BST
- Clarification deadline
- 2 Jun 2025, 12:00 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en, cy
Timeline
9 May 2025 → 3 Jul 2025 · 5 dates- Tender notice published9 May 2025, 16:28 BST
- Clarification questions by2 Jun 2025, 12:00 BST
- Submission deadline9 Jun 2025, 12:00 BST
- Award decision expected by23 Jun 2025, 23:59 BST
- Contract starts3 Jul 2025, 00:00 BST
Notice history
1 event · 1 release on Find a Tender- Tender notice published9 May 2025, 16:28 BSTUK4
Contracting authority & participating public bodies
3 public bodies on the noticeClients of the procurement agent
- NHS Wales Shared Services Partnership-Procurement Services (hosted by Velindre University NHS Trust)Beneficiary authority
- NHS Wales Shared Services Partnership (hosted by Velindre University NHS Trust)Procuring entityProcurement Team
Official documents & specifications (1)
Official links; attachments are not copiedNotices published for this procedure
- Tender notice Tender notice on Find a Tender