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Published 1 Jun 2021, 19:30 BST

Official UK procurement notice

Portfolio, programme and project management (PPM) solution

Official notice

Authority: H M REVENUE & CUSTOMS·Consortium: 2 public authorities

GoodsRestricted procedure
Sectors: Software Packages & ERP (48)IT Services & Software (72) Delivery: UK
Published estimate£9,000,000exc. VAT
Submissions closed 13 Dec 2021awarded 28 Feb 2022
Awarded to Computacenter

What is being bought

Published requirement description

In line with HMRCs 10 year tax strategy, the Department has a core directive to improve the way in which it delivers effective portfolio and project management across its Transformation Group. This is a highly complex environment and encompasses a multiyear portfolio in excess of £4 billion. As an enabler to this strategy, an appropriate IT solution in the form of a portfolio and project management tooling solution, is required in order to support the delivery of these objectives. Therefore, through this procurement exercise the Department is looking for suppliers who are able to provide:

  • A portfolio and project management tooling solution
  • Professional services to aid the implementation, integration, development, maintenance and training of the chosen solution

CPV: Project management software development services · Scheduling and productivity software development services · Scheduling and productivity software package

The lotProcurement structure

single lot · value published
Lot #1Key Features of the IT Procurement are below as included in the contract noticeAwardedPublished value£9,000,000

Key Features of the IT Procurement are below as included in the contract notice

  • A turnkey portfolio software as a service (SaaS) solution will include the software needed to install the solution and the professional services including: implementation, integration, and training required to support its delivery.
  • The solution will be vendor and technology agnostic in the form of a Commercial-Off-the-Shelf (COTS) package, yet it should still retain flexibility to be configurable to the Departments requirements, but within HMRCs architectural boundaries for customisation.
  • The scope of this procurement is intended to be an HMRC enterprise level solution owned under the Transformation portfolio budget, but with significant input from interested parties such as CDIO.
  • This procurement will procure a portfolio solution; however, the competition will also test the markets capabilities for a project solution as-well.
  • The functionality of the tooling will cater for portfolio management and have the flexibilities to take in data and information from project management disciplines such as agile and waterfall and other bespoke work processes by ensuring interaction and integration with key tools such as, but not limited to, Jira (commonly used for agile) and MS Project (commonly used for waterfall).

The procurement is awarded on the immediate need for the the portfolio solution. The procurement and subsequent contract caters for expanding the solution to cover the Authorities Programme and Project level needs.

Delivery: UK
Extensions: 2 x 12 month extensions availableVariant bids: not allowed
48330000 Scheduling and productivity software package72212330 Scheduling and productivity software development services72212331 Project management software development services

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 50%Price: 30%Social value: 10%
Published sub-criteria (3)
  • Technical capability: 50%
  • Total Cost: 30%
  • Social Value: 10%
Published award criteria (3)
  • Technical capability: 50
  • Social Value: 10
  • Total Cost: 30
What this means for your bid
  • Price carries 30 of 90 points: a 10% discount moves about 3 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Restricted procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Goods
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
No (one-off requirement)
First published
1 Jun 2021, 19:30 BST
Last source update
30 Mar 2022, 11:07 BST
Authority reference
CW37913
FTS notice number
2022/S 000-008509
Classification (CPV)
Project management software development servicesScheduling and productivity software development servicesScheduling and productivity software package
Delivery area
UK
Official registry OCID
ocds-h6vhtk-02b732 Find a Tender

How it was run

Official notice
Run through: SAP Ariba · Who buys & how to bid on SAP Ariba
Supplier login requiredLanguage: EN
Access & registration note: Free buyer-specific invitations

Tender documents are also served through a separate tool: http://hmrc.supplier-eu.ariba.com/ad/register/SSOActions?type=full ↗

Submission deadline
13 Dec 2021
Submission channel
{"electronicSubmission"}
Accepted languages
en
Detailed submission instructions & authority contactsFrom official release

hmrc.supplier-eu.ariba.com/ad/register/SSOActions ↗

Timeline

12 Jul 2021 → 30 Mar 2022 · 3 dates
  1. Next notice expected
    12 Jul 2021, 00:00 BST
  2. Submission deadline
    13 Dec 2021
  3. Notice published
    30 Mar 2022, 11:07 BST

Notice history

6 events · 4 releases on Find a Tender · since 10 Nov 2021
  1. Status changed to active
    10 Nov 2021, 16:02 GMT
  2. Procurement method changed
    10 Nov 2021, 16:02 GMT
  3. Deadline published: 13 Dec 2021
    10 Nov 2021, 16:02 GMT
  4. Buyer details updated
    10 Nov 2021, 16:02 GMT
  5. Status changed to complete
    30 Mar 2022, 11:07 BST
  6. Buyer details updated
    30 Mar 2022, 11:07 BST
Published amendments (1 · 0 deadline changes)
WhenWhatBeforeAfterShift
—ClassificationII.2.2——

1 amendment published without a description.

Routine re-releases (4)
  • 2021-06: 1 release · 1 Jun 2021

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Bids received 17
Contracts signed 1latest 28 Feb 2022
Awarded toValueDateStatus
Computacenter——Awarded

Contracts

  • Contract 008509-2022-1 · Computacenter

    Signed
    28 Feb 2022
    Value
    —
    Status
    active

Bid statistics published by the authority

LotBidsSMEVCSEValid bid range
Key Features of the IT Procurement are below as included in the contract notice17bids——£1,709,000 – £8,999,999
Whole notice———£1,709,000 – £8,999,999

Contracting authority & participating public bodies

2 public bodies on the notice

H M Revenue & Customs

Contracting authorityMinistry or any other national or federal authority, including their regional or local subdivisionsDirect and Indirect Taxation Customs House Annexe,20 Lower Thames Street, LONDON, UK, EC3R6EEContact name, email

Consortium members and other public bodies

  • H M Revenue and CustomsContracting authorityMinistry or any other national or federal authority, including their regional or local subdivisionsGeneral public services LONDON, UKContact name, email, phone Published organisation website ↗

Dispute resolution & review bodies

  • HMRCReview body Salford
  • Public Procurement Review ServiceReview body London

Bidders & participating suppliers

1 commercial party on the notice

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

  • Economic and financial selection criteriatenderEconomic and financial selection criteria
  • Technical selection criteriatenderTechnical selection criteria