Find a TenderAwardedContract details notice

Published 20 May 2025, 14:48 BST

Official UK procurement notice

Pool Plant: Inspection, Testing, Servicing & Responsive Maintenance

Authority: The North Yorkshire Council (Local council)

ServicesOpen procedureAbove thresholdSME suitableVCSE suitable

Sectors: Machinery for mining, quarrying, construction equipment (43)Repair & Maintenance (50) Delivery: Yorkshire & Humber (UKE2)

Published estimate£687,087≈ £344k / year · £824,504 inc. VAT · 1 value update21.2% below published estimate

Submissions closed 8 Jul 2025awarded 14 Aug 2025

Awarded to Sterling Hydrotech ltd

Contract term 2 yrsends 1 Sept 2027 · up to 1 Sept 2030 with extensions · starts 1 Sept 2025

What is being bought

Published requirement description

The works under this contract comprise the co-ordination, management, administration, and completion of works for Planned Preventative Maintenance (PPM), Responsive Repairs, Planned Repairs and Call Outs for Pool Plant, Sauna, Steam Rooms and ancillary equipment to ensure that all under this agreement meet health & safety requirements and are maintained appropriately, for sites within the County of North Yorkshire and surrounding Council Authority areas including (but not limited to) the following types of works as specified in the Technical Specification: - Pool Plant, Filtration System, Saunas, Steam Rooms, Pool Covers, Pool Moving Floors, UV Systems, Chemical Dosing, Pool Tank Inspections

The form of contract is JCT Measured Term Contract 2024, the Employer gives no warranty or undertaking as to the actual amount of work that will be ordered through this contract.

The authority expects to re-tender this requirement around 1 Feb 2030, 23:59 GMT.

CPV: Equipment for swimming pools · Repair and maintenance services

The lotProcurement structure

single lot · value published

Lot #1AwardedRenewal 2 yrsSMEVCSEPublished value£687,087

Contract period: 1 Sept 2025 – 1 Sept 2027 (2 yrs) · up to 1 Sept 2030 with extensionsValue: £687,087 exc. VAT · £824,504 inc. VAT

Delivery: Yorkshire & HumberEligibility: SME eligibleVCSE eligible

Extensions: Option to Extend 1: 1st September 2027 – 31st August 2029 Option to Extend 2: 1st September 2029 – 31st August 2030

43324100 Equipment for swimming pools 50000000 Repair and maintenance services

What it takes to win
i
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more

How bids were scored

Quality: 40%Price: 60%

Published sub-criteria (5)

Health and Safety: 7%
Labour and Supply Chain Management: 9%
Contract Management: 14%
Continuous Improvement/Innovation: 10%
Price: 60%

Published award criteria (5)

Price
Health and Safety
Labour and Supply Chain Management
Contract Management
Continuous Improvement/Innovation

What this means for your bid

Price carries 60 of 100 points: a 10% discount moves about 6 points. This one is won on the number: sharpen the price before polishing the prose.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record

Procedure method: Open procedure
Legal basis: UKPGA · 2023/54 Procurement Act 2023
Procurement category: Services
Notice status: Awarded
Procurement threshold: Above threshold (FTS publication)
Regulatory regime: Standard
Commercial structure: Stand-alone contract (no framework)
Competition type: Competitive procedure
GPA / WTO covered: Yes (GPA)
Recurring procurement: Yes · next expected 1 Feb 2030
First published: 20 May 2025, 14:48 BST
Last source update: 13 Oct 2025, 10:00 BST
Award evaluation window: Submission end – 16 Aug 2025
Authority reference: 99605
FTS notice number: 2025/S 000-029645
Latest notice: Contract details notice (UK7)
Classification (CPV): Equipment for swimming poolsRepair and maintenance services
Delivery area: Yorkshire & Humber (UKE2)
Official registry OCID: ocds-h6vhtk-051909 Find a Tender

How it was run

Official notice

Run through: EU-Supply (CTM) · Who buys & how to bid on EU-Supply

Public notice page · account needed to bidElectronic submission allowedLanguage: EN

Access & registration note: Free · 5–10 minutes

Submission deadline: 8 Jul 2025, 12:00 BST
Clarification deadline: 1 Jul 2025, 17:00 BST
Submission channel: Official e-sourcing portal
Electronic submission: Allowed
Accepted languages: en

Detailed submission instructions & authority contactsFrom official release

uk.eu-supply.com/app/rfq/rwlentrance_… ↗

Timeline

20 May 2025 → 13 Oct 2025 · 9 dates

Planning notice published
20 May 2025, 14:48 BST
Tender notice published
3 Jun 2025, 17:18 BST
Clarification questions by
1 Jul 2025, 17:00 BST
Submission deadline
8 Jul 2025, 12:00 BST
Assessment summaries sent
14 Aug 2025, 00:00 BST
Award decision expected by
16 Aug 2025, 00:59 BST
Standstill ends
29 Aug 2025, 23:59 BST
Contract starts
1 Sept 2025
Latest notice published378 days ago
13 Oct 2025, 10:00 BST

Notice history

10 events · 3 releases on Find a Tender · since 20 May 2025

Preliminary market engagement notice published
20 May 2025, 14:48 BST
UK2
Tender notice published
3 Jun 2025, 17:18 BST
UK4
Published value published: £687,087
3 Jun 2025, 17:18 BST
Status changed to active
3 Jun 2025, 17:18 BST
Procurement method changed
3 Jun 2025, 17:18 BST
Deadline published: 8 Jul 2025, 12:00 BST
3 Jun 2025, 17:18 BST
Contract award notice published
19 Aug 2025, 20:40 BST
UK6
Status changed to complete
19 Aug 2025, 20:40 BST
Contract signature expected
30 Aug 2025, 23:59 BST
scheduled
Contract details notice published
13 Oct 2025, 10:00 BST
UK7

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast

Awards 1

Awarded value £541,6671 award exc. VAT

Bids received 33 from SMEs

Contracts signed 1latest 1 Sept 2025

Awarded to	Value	Date	Status
Sterling Hydrotech ltd1 Sept 2025 – 31 Aug 2027 · up to 31 Aug 2030Extensions: Option to Extend 1: 1st September 2027 - 31st August 2029 Option to Extend 2: 1st September 2029 - 31st August 2030	£541,667	14 Aug 2025	Awarded

Contracts

Pool Plant: Inspection, Testing, Servicing & Responsive Maintenance · Sterling Hydrotech ltd
Signed
1 Sept 2025
Value
£541,667
Period
1 Sept 2025 – 31 Aug 2027 · up to 31 Aug 2030 with extensions
Status
active
Extensions
Option to Extend 1: 1st September 2027 - 31st August 2029 Option to Extend 2: 1st September 2029 - 31st August 2030
3 agreed KPIs: Health & Safety · Forward Plan Implementation and Monitoring · Response Times
- Health & Safety
- Forward Plan Implementation and Monitoring
- Response Times

Bid statistics published by the authority

Bids	SME	VCSE	Valid bid range
3final-stage tenders · 4 at stage one	3	0	—

Contracting authority & participating public bodies

The North Yorkshire Council

Contracting authorityPublic authority - sub-central government GB-PPON: PNXY-8263-XCNL County Hall, Racecourse Lane, Northallerton, Yorkshire & Humber, DL7 8ADContact email, phone

Bidders & participating suppliers

1 commercial party on the notice

STERLING HYDROTECH LIMITEDAwarded supplierGB-COH: 02275897GB-PPON: PGXX-3145-VQJG 20 Grosvenor Place, London, London, SW1X 7HNContact email

Official documents & specifications (4)

Official links; attachments are not copied

Notices published for this procedure

Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender13 Oct 2025, 10:00 BST
Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender19 Aug 2025, 20:40 BST
Tender notice tenderTender noticeUK4Tender notice on Find a Tender3 Jun 2025, 17:18 BST
Preliminary market engagement notice planningPreliminary market engagement noticeUK2Preliminary market engagement notice on Find a Tender20 May 2025, 14:48 BST