Find a TenderClosed
Published 29 Apr 2022, 16:12 BST

Official UK procurement notice

Polling Replacement Service · UK public procurement notice

Official notice

Authority: University Of Edinburgh (Education)

ServicesRestricted procedure
Budget not disclosedValue not published
Submissions closed 31 May 2022

What is being bought

Published requirement description

The University of Edinburgh requires a contractor to replace and subsequently maintain polling system software for the University

CPV: Educational software development services

The lotProcurement structure

single lot · no lot value published
Lot #1The University of Edinburgh requires a contractor for a provision of Polling System…Renewal

The University of Edinburgh requires a contractor for a provision of Polling System replacement services.

Details relevant to this contract notice has been provided in the attached procurement brief.

Delivery: Scotland · University of Edinburgh
Extensions: This contract can be extended for up to a total 48 months at the sole discretion of the University of EdinburghSecond stage: up to 5 candidates invited to tenderVariant bids: not allowed

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 80%Price: 20%
Published sub-criteria (2)
  • Technical: 80%
  • price: 20%
Published award criteria (2)
  • Technical: 80
  • Price: 20
Conditions of participation2
  • Economic & financial standing

    The University of Edinburgh uses D&B, an independent provider of online business credit reports, to assess the financial standing of bidders. Bidders are encouraged to review their financial performance on D&B and read information about how that data is collected and used prior to submitting a tender.

    If a bidder does not agree with the credit rating it has been given by D&B it can provide supporting evidence to demonstrate its current position and this will be taken into account when the financial standing is being assessed.

    If a bidder is not listed on D&B, for whatever reason, then it may be asked to submit equivalent accounts to enable the required assessment of financial standing to be carried out.

    Bidders should have a D&B failure score of 51 or higher to demonstrate satisfactory financial standing. If a bidder has a lower lower failure score and has the backing of a parent company with a failure score of 51 or higher, then the provision of a Parent Company Guarantee prior to the award of any contract will be acceptable. If a tenderer has a failure score and no evidence to support a stable or improved financial standing then the bidder may be rejected. This rejection will be at the sole discretion of the University of Edinburgh

    Minimum: Insurance Requirements Public Liability Insurance (GBP1m) Employer’s (Compulsory) Liability Insurance (GBP2m) Professional Indemnity Insurance (GBP1m)
  • Technical & professional ability

    (4C1.2) Bidders will be required to provide the following for three relevant past projects of a similar nature. - Organisation name - Contract value - Length of contract - Contract dates. - Product Ownership and any safeguarding for the university. - Detailed description of role undertaken alongside information on implementation. Please provide UK and HE Specific Market Engagement examples and ensure information provided relates only on your main/current release.

What this means for your bid
  • Price carries 20 of 100 points: a 10% discount moves about 2 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Restricted procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Closed
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
No (one-off requirement)
First published
29 Apr 2022, 16:12 BST
Last source update
29 Apr 2022, 16:12 BST
Authority reference
EC0976
FTS notice number
2022/S 000-011226
Classification (CPV)
Educational software development services
Delivery area
Scotland (UKM75)
Official registry OCID
ocds-h6vhtk-033277 Find a Tender
Contract terms
Electronic trading
e-invoicing allowed · electronic ordering · electronic payment
Performance terms

All contract performance condition will be published with the ITT documents

Publisher note: NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=691478. The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx. Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems. (SC Ref:691478) Download the ESPD document here: https://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=691478

How it was run

Official notice
Run through: Public Contracts Scotland · Who buys & how to bid on PCS
Supplier login requiredLanguage: EN
Access & registration note: Free single registration for Scotland; PCS-Tender (Jaggaer) for full bidding
Submission deadline
31 May 2022, 12:00 BST
Submission channel
{"electronicSubmission"}
Accepted languages
en
Detailed submission instructions & authority contactsFrom official release

Timeline

29 Apr 2022 → 20 Jun 2022 · 3 dates
  1. Notice published
    29 Apr 2022, 16:12 BST
  2. Submission deadline
    31 May 2022, 12:00 BST
  3. Invitations to tender expected
    20 Jun 2022, 00:00 BST

Contracting authority & participating public bodies

University Of Edinburgh

Contracting authorityEducationBody governed by public lawEducation Charles Stewart House, 9-16 Chambers Street, Edinburgh, Scotland, EH1 1HTContact name, email, phone Published organisation website ↗

Dispute resolution & review bodies

  • Edinburgh Sheriff CourtReview body Edinburgh

Official documents & specifications

Official links; attachments are not copied

No document links were published on the notice.