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Find a TenderAwarded without competitionContract details notice
Published 21 Aug 2025, 12:46 BST

Official UK procurement notice

Plymouth Community Equipment Service

Official notice

Authority: Plymouth City Council (Local council)

Direct awardLight touch regime
Sectors: Health & Social Care (85) Delivery: South West (UKK41)
Awarded value£9,100,000published award · exc. VAT
Awarded 26 Sept 2025no call for competition
Awarded to Millbrook Healthcare Limited

What is being bought

Published requirement description

Plymouth requires a Community Equipment Service (CES) for adults and children within the Plymouth City Council area or those on the outskirts if registered with a GP in Plymouth.

This service provides equipment relating to a prescribed, clinical need to support a person in their own home. This includes equipment such as beds, mattresses and mobility aids. Equipment may be provided to support someone with a short term need, while they recover from illness, or longer term or permanent ill health. Referrals to the service are made by prescribing organisations such as Livewell Southwest, University Hospitals Plymouth NHS Trust, St Luke's Hospice and Practice Plus Group Hospitals.

CES includes the provision of a range of Core Stock equipment which is most frequently used, more specialist Non-Stock equipment ordered on an ad-hoc basis and Minor Adaptations. It is a requirement that the service is supported by a comprehensive web based IT platform for the provider and those referring to the service.

A team of Plymouth City Council and Livewell staff have been working together across children's and adult services to enact a contingency plan for the contract. This has included liaison with key partners who rely on the service, including University Hospitals Plymouth and St Lukes'.

The contract is expected to run from 1 October 2025 to 31 January 2029, 3 years, 4 months with a value of £9,100,000 excluding VAT.

The lotProcurement structure

single lot · no lot value published
Lot #1Awarded
Delivery: South West
85000000 Health and social work services

Procedure terms & legal framework

From the official record
Procedure method
Direct award
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Notice status
Awarded without competition
Procurement threshold
Unspecified in notice
Regulatory regime
Light touch regime
Commercial structure
Stand-alone contract (no framework)
Competition type
Direct award (no call for competition)
GPA / WTO covered
Unspecified in notice
Recurring procurement
Unspecified in notice
First published
21 Aug 2025, 12:46 BST
Last source update
4 Feb 2026, 16:34 GMT
Authority reference
PEO/25007
FTS notice number
2026/S 000-010181
Latest notice
Contract details notice (UK7)
Delivery area
South West (UKK41)
Official registry OCID
ocds-h6vhtk-058c16 Find a Tender
Why no open competition
Urgency
Published justification

Due to the unexpected sudden failure of the previous Community Equipment Service provider, there was not adequate time to run a competitive tender process.

The Community Equipment Service provides a vital service to local residents, failure to maintain the service would have a detrimental impact on individuals safety and wellbeing. The service is critically important in ensuring that people are able to leave hospital safely with the equipment they need.

Review and risk notes
Risks

Affordability of the service due to unexpected levels of inflation

Shortage of equipment due to uncertainty in the supply chain owing to provider failure

Notice history

4 events · 3 releases on Find a Tender · since 21 Aug 2025
  1. Transparency notice published
    21 Aug 2025, 12:46 BST
    UK5
  2. Contract award notice published
    26 Sept 2025, 11:12 BST
    UK6
  3. Contract signature expected
    30 Sept 2025, 23:59 BST
    scheduled
  4. Contract details notice published
    4 Feb 2026, 16:34 GMT
    UK7

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value £9,100,0001 award exc. VAT
Contracts signed 1latest 30 Sept 2025
Awarded toValueDateStatus
Millbrook Healthcare Limited1 Oct 2025 – 31 Jan 2029£9,100,00026 Sept 2025Awarded

Contracts

  • Plymouth Community Equipment Service · Millbrook Healthcare Limited

    Signed
    30 Sept 2025
    Value
    £9,100,000
    Period
    1 Oct 2025 – 31 Jan 2029
    Status
    active

Contracting authority & participating public bodies

Plymouth City Council

Contracting authorityPublic authority - sub-central government GB-PPON: PBQP-8499-TLMP Ballard House, West Hoe Road, Plymouth, South West, PL1 3BJContact email, phone

Bidders & participating suppliers

1 commercial party on the notice
  • MILLBROOK HEALTHCARE LTDAwarded supplierGB-COH: 00833987GB-PPON: PXMQ-4279-NRYQ Nutsey Lane Calmore Ind Estate, Southampton, South East, SO40 3XJContact email

Official documents & specifications (4)

Official links; attachments are not copied

Tender pack and attachments

Notices published for this procedure

  • Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender
  • Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender
  • Transparency notice awardTransparency noticeUK5Transparency notice on Find a Tender