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Published 14 Oct 2025, 10:59 BST

Official UK procurement notice

YAS 01 2025_26 Patient Level Information Costing (PLICS)

Official notice

Authority: Yorkshire Ambulance Service NHS Trust (Central government)

GoodsOpen procedureAbove thresholdSME suitableVCSE suitable
Sectors: Software Packages & ERP (48)IT Services & Software (72) Delivery: Delivery location not published
Published estimate£222,910≈ £56k / year · £267,500 inc. VAT53.7% below first published estimate
Submissions closed 4 Aug 2025awarded 14 Oct 2025
Awarded to CIVICA UK LIMITED
Contract term 4 yrsends 31 Dec 2029 · up to 31 Dec 2031 with extensions · starts 1 Jan 2026

What is being bought

Published requirement description

Patient Level Information Costing Software (PLICS) System

  • No preliminary market engagement: Not mandatory

CPV: Financial systems software package

The lotProcurement structure

single lot · value published
Lot #1AwardedRenewal 4 yrsSMEVCSEPublished value£222,910
Contract period: 1 Jan 2026 – 31 Dec 2029 (4 yrs) · up to 31 Dec 2031 with extensionsValue: £222,910 exc. VAT · £267,500 inc. VAT
Eligibility: SME eligibleVCSE eligible
Extensions: 3 year contract, plus optional 2 x 12 months extension · 2 x 12 months optional
48442000 Financial systems software package

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 50%Price: 40%Social value: 10%
Published sub-criteria (14)
  • Standard Suite of Data: 5%
  • Software Hosting: 5%
  • How the System Interfaces with other Financial Systems: 4%
  • Software Patching Process: 3%
  • Business Continuity: 5%
  • Information Governance: 5%
  • ICT: 5%
  • Service Level Agreement: 5%
  • Training Materials: 4%
  • Service Line Reporting: 5%
  • Third Party Software: 4%
  • Cost: 40%
  • Social Value - Reducing Climate Change and Working Towards Newt Zero: 6%
  • Social Value - Reducing Climate Change and Working Towards Newt Zero: 4%
Published award criteria (14)
  • Cost: Commercial Schedule
  • Standard Suite of Data: Technical Schedule
  • Software Hosting: Technical Schedule
  • How the System Interfaces with other Financial Systems: Technical Schedule
  • Software Patching Process: Technical Schedule
  • Business Continuity: Technical Questionnaire
  • Information Governance: Technical Schedule
  • ICT: Technical Questionnaire
  • Service Level Agreement: Technical Schedule
  • Training Materials: Technical Schedule
  • Service Line Reporting: Technical Schedule
  • Third Party Software: Technical Schedule
  • Social Value - Reducing Climate Change and Working Towards Newt Zero: Technical Schedule
  • Social Value - Reducing Climate Change and Working Towards Newt Zero: Technical Schedule
What this means for your bid
  • Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Goods
Notice status
Awarded
Procurement threshold
Above threshold (FTS publication)
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
Unspecified in notice
First published
14 Oct 2025, 10:59 BST
Last source update
19 Nov 2025, 09:46 GMT
Award evaluation window
Submission end – 3 Oct 2025
Authority reference
C397035
FTS notice number
2025/S 000-037748
Latest notice
Contract details notice (UK7)
Classification (CPV)
Financial systems software package
Delivery area
Not published
Official registry OCID
ocds-h6vhtk-050bf7 Find a Tender

How it was run

Official notice
Run through: Atamis (Health Family) · Who buys & how to bid on Atamis
Supplier login requiredElectronic submission allowedLanguage: EN
Access & registration note: Free · one account PER buying organisation portal · password resets come "from Salesforce.com" (check spam)
Submission deadline
4 Aug 2025, 12:00 BST
Clarification deadline
25 Jul 2025, 12:00 BST
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Accepted languages
en
Detailed submission instructions & authority contactsFrom official release

atamis-1928.my.site.com/s/Welcome ↗

Timeline

2 May 2025 → 1 Jan 2026 · 10 dates
  1. Planning notice published
    2 May 2025, 09:52 BST
  2. Tender notice published
    7 Jul 2025, 13:18 BST
  3. Next notice expected
    7 Jul 2025, 23:59 BST
  4. Clarification questions by
    25 Jul 2025, 12:00 BST
  5. Submission deadline
    4 Aug 2025, 12:00 BST
  6. Award decision expected by378 days ago
    3 Oct 2025, 23:59 BST
  7. Assessment summaries sent368 days ago
    14 Oct 2025, 00:00 BST
  8. Standstill ends358 days ago
    23 Oct 2025, 23:59 BST
  9. Latest notice published332 days ago
    19 Nov 2025, 09:46 GMT
  10. Contract starts289 days ago
    1 Jan 2026

Notice history

5 events · 2 releases on Find a Tender · since 2 May 2025
  1. Planned procurement notice published
    2 May 2025, 09:52 BST
    UK3
  2. Tender notice published
    7 Jul 2025, 13:18 BST
    UK4
  3. Contract award notice published
    14 Oct 2025, 10:59 BST
    UK6
  4. Contract signature expected
    27 Oct 2025, 23:59 GMT
    scheduled
  5. Contract details notice published
    19 Nov 2025, 09:46 GMT
    UK7

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value £103,2001 award exc. VAT
Bids received 2
Contracts signed 1latest 3 Nov 2025
Awarded toValueDateStatus
CIVICA UK LIMITEDPLICS Software1 Jan 2026 – 31 Dec 2028 · up to 31 Dec 2030Extensions: 2 x 12 months£103,20014 Oct 2025Awarded

Contracts

  • PLICS Software · CIVICA UK LIMITED

    Signed
    3 Nov 2025
    Value
    £103,200
    Period
    1 Jan 2026 – 31 Dec 2028 · up to 31 Dec 2030 with extensions
    Status
    active
    Extensions
    2 x 12 months

Bid statistics published by the authority

BidsSMEVCSEValid bid range
2final-stage tenders00—

Contracting authority & participating public bodies

Yorkshire Ambulance Service NHS Trust

Contracting authorityPublic authority - central government GB-PPON: PXHX-4264-BLQJ Units 2 and 3, Trinity Business Park, Turner Way, Wakefield, Yorkshire & Humber, WF2 8EEContact email

Bidders & participating suppliers

1 commercial party on the notice
  • Civica UK LimitedAwarded supplierGB-COH: 01628868 Civica UK Limited Southbank Central (8th Floor) 30 Stamford Street, London, London, SE1 9LQContact email

Official documents & specifications (4)

Official links; attachments are not copied

Notices published for this procedure

  • Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender
  • Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender
  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender
  • Planned procurement notice planningPlanned procurement noticeUK3Planned procurement notice on Find a Tender