Official UK procurement notice
Plant Vehicle Hire · UK public procurement notice
Authority: Birmingham City Council (Local council)
What is being bought
Published requirement descriptionBirmingham City Council (the "Council") is seeking to appoint the two highest ranking organisations for the provision of Plant Vehicle Hire.
The primary goal of the procurement is to establish a Corporate contract that will encompass the requirements for all our service areas (approximately 21) that necessitate the use of plant vehicles. The specification will focus on the requirements required to support the operation and maintenance of the Council’s Cemetery and Crematoria grounds for the Council’s Bereavement Service’s area.
The equipment required includes but is not limited to;
- Tractors;
- Trailers;
- Excavator 803;
- Excavator 2CX;
- Dumpers.
The contract will commence on 01 April 2026 and will be in place for a period of four (4) years.
CPV: Dumper trucks · Hire of agricultural machinery with operator · Mechanical shovels · Tractors · Trailers
The lotProcurement structure
single lot · value publishedLot #1AwardedPublished value£1,152,000
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
- Simple description: Tenders will be evaluated using the quality/social value/price in accordance with a pre-determined evaluation model. The quality element will account for 50%, social value 20% and price 30%
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Goods
- Notice status
- Awarded
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 24 Nov 2025, 16:12 GMT
- Last source update
- 5 Mar 2026, 10:46 GMT
- Award evaluation window
- Submission end – 3 Mar 2026
- Authority reference
P3407- FTS notice number
2025/S 000-076614- Latest notice
- Contract award notice (UK6)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-05e7bcFind a Tender
How it was run
Official notice- Submission deadline
- 19 Dec 2025, 12:00 GMT
- Clarification deadline
- 5 Dec 2025, 12:00 GMT
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
This tender is being issued using the Council's e-tendering system 'In-tend' and organisations must ensure that they are registered users. The procurement process will be managed using this system and therefore all bids must be submitted by Tenderers via the 'in-tend' system. in-tendhost.co.uk/birminghamcc ↗
Registration and use of in-tend is free. All correspondence for this procurement process must be via the in-tend correspondence function and you should not contact any individual directly either by email or by telephone. If you are already a registered user, you do not have to re-register. If you are unable to register with in-tend or are experiencing difficulties, please email the [email protected].
Tender deadline submission is noon on 19th December 2025.
Timeline
24 Nov 2025 → 1 Apr 2026 · 8 dates- Tender notice published337 days ago24 Nov 2025, 16:12 GMT
- Clarification questions by326 days ago5 Dec 2025, 12:00 GMT
- Submission deadline312 days ago19 Dec 2025, 12:00 GMT
- Award decision expected by237 days ago3 Mar 2026, 23:59 GMT
- Assessment summaries sent237 days ago4 Mar 2026
- Latest notice published236 days ago5 Mar 2026, 10:46 GMT
- Standstill ends224 days ago16 Mar 2026, 23:59 GMT
- Contract starts209 days ago1 Apr 2026, 00:00 BST
Notice history
4 events · 2 releases on Find a Tender · since 24 Nov 2025- Tender notice published24 Nov 2025, 16:12 GMTUK4
- Contract award notice published5 Mar 2026, 10:46 GMTUK6
- Status changed to complete5 Mar 2026, 10:46 GMT
- Contract signature expected1 Apr 2026, 23:59 BSTscheduled
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| GAP Group Limited, Plantforce Rentals LtdSMEjoint awardCorporate Plant Vehicle Hire Contract1 Apr 2026 – 31 Mar 2030 | £299,188 | 4 Mar 2026standstill to 16 Mar 2026 | Standstill |
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 3final-stage tenders | 1 | 0 | — |
Contracting authority & participating public bodies
Bidders & participating suppliers
2 commercial parties on the notice- GAP Group LtdAwarded supplier
- Plantforce Rentals LtdAwarded supplier
Official documents & specifications (2)
Official links; attachments are not copiedNotices published for this procedure
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender