Find a TenderClosed
Published 17 Aug 2023, 16:13 BST

Official UK procurement notice

Planned Domiciliary Care Night Service Tender

Official notice

Authority: Torfaen County Borough Council (Local council)

ServicesOpen procedure
Published estimate£980,000≈ £490k / year
Submissions closed 18 Sept 2023
Contract term 2 yrsends 8 Jan 2026 · extension options published · starts 9 Jan 2024

What is being bought

Published requirement description

Torfaen County Borough Council are commissioning a Planned Night Care Service that will need to be delivered within the boundaries of Torfaen County Borough Council. Therefore, the Care Workers will need to have access to Transport to deliver the service Two Care Workers to be available to deliver care between 23.00- 07.00, 7 days per week 365 days per year.

CPV: Accommodation management services · Civic betterment and community facility support services · Guidance and counselling services · Health and social work services · Other community, social and personal services · Social work and related services · Social work services with accommodation

The lotProcurement structure

single lot · no lot value published
Lot #1The Planned Night Care Service will need to be delivered within the boundaries of…Renewal 2 yrs

The Planned Night Care Service will need to be delivered within the boundaries of Torfaen County Borough Council. It will be a Domiciliary Care Service and must meet all the requirements of Regulation and Inspection of Social Care (Wales) Act 2016 (RISCA).

Staffing of the Planned Night Service

Two Care Workers to be available to deliver care between 23.00- 07.00, 7 days per week 365 days per year. Care Workers will need to have access to Transport to deliver the service

Management Support in the form of a Registered Manager or Care Co-ordinator. Ideally this support would be available via a Registered Domiciliary Care Office within Torfaen although if the Care Office was based in a neighbouring Gwent Local Authority Area Tenderers will not be excluded.

Contract period: 9 Jan 2024 – 8 Jan 2026 (2 yrs)
Delivery: Wales · Torfaen
Extensions: There is an option to extend the contract for a further period of up to 24 months in totalVariant bids: not allowed

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Closed
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
No (one-off requirement)
First published
17 Aug 2023, 16:13 BST
Last source update
17 Aug 2023, 16:13 BST
Award evaluation window
18 Sept 2023 – …
Authority reference
T.4526
FTS notice number
2023/S 000-024232
Classification (CPV)
Accommodation management servicesCivic betterment and community facility support servicesGuidance and counselling servicesHealth and social work servicesOther community, social and personal servicesSocial work and related servicesSocial work services with accommodation
Delivery area
Wales (UKL16)
Official registry OCID
ocds-h6vhtk-03f4ec Find a Tender
Contract terms
Electronic trading
e-invoicing allowed · electronic ordering · electronic payment
Performance terms

As stated in the procurement documents

Publisher note: The tender and all supporting documentation are only available from the Proactis Supplier Portal, which can be directly accessed following registration. NB: Tender information and any questions and answers relating to the tender will only be available directly from the portal and will not be communicated by any other means. Tender submissions will only be accepted via the portal and not by any other means unless otherwise agreed in writing by the Council. E-Tender access information: — Go to https://supplierlive.proactisp2p.com/Account/Login You can access the opportunity by completing the following steps: If you have not already signed-up to the Proactis Supplier Portal, click "Signup", complete the required information and then click "Register". — Registration should only be performed once for each Organisation. — If you think that someone in your Organisation may have already registered on this Portal then you must not register again. — Please contact the Primary Contact in order to arrange access to the Portal. An activation email will be sent to the email address of your primary contact. Click on the link contained within the email to activate your account. Sign into the Proactis Supplier Portal by entering your Login Name that you previously provided. Enter the temporary password that was provided in the activation e-mail. Complete the Self Registration/Organisation Details. Click the < and > arrows to move from page to page. On page 5, select Torfaen as a Buyer Organisation. On page 8, create a new password. Click "Complete Registration" Click on the Red Box marked "Opportunities", type Torfaen in the box at the top of the page called "Search by customer reference, title or customer name..." and click "Search" Identify the Opportunity with the title of “T.4526 - Planned Domiciliary Care Night Service Tender“and click the White Arrow in a Blue Circle on the right-hand side of the line. Click "Register Interest" Then click the Telescope button on the left-hand side of the page, then enter "Torfaen" in the box at the top of the page called "Search by customer reference, title or customer name... and click "Search". You will now see that the “T.4526 - Planned Domiciliary Care Night Service Tender“opportunity has now changed to Private. Click the White Arrow in a Blue Circle. It is recommended that you read the information provided in the documents that can be found if you click the line marked "Request Documents" before attempting to answer any of the questions. (WA Ref:133908)

How it was run

Official notice
Run through: ProContract (Due North) · Who buys & how to bid on ProContract
Supplier login requiredLanguage: EN, CY
Access & registration note: Free · short registration with manual review; public opportunity list
Submission deadline
18 Sept 2023, 12:00 BST
Submission channel
{"electronicSubmission"}
Accepted languages
en, cy
Bid validity
180 days from the deadline
Bids opened
18 Sept 2023, 12:00 BST
Detailed submission instructions & authority contactsFrom official release

Timeline

17 Aug 2023 → 9 Jan 2024 · 4 dates
  1. Notice published
    17 Aug 2023, 16:13 BST
  2. Submission deadline
    18 Sept 2023, 12:00 BST
  3. Bids opened
    18 Sept 2023, 12:00 BST
  4. Contract starts
    9 Jan 2024

Contracting authority & participating public bodies

Torfaen County Borough Council

Contracting authorityLocal CouncilRegional or local authoritySocial protection Civic Centre, Pontypool, Wales, NP4 6YBContact name, email, phone Published organisation website ↗

Dispute resolution & review bodies

  • The High CourtReview body London

Official documents & specifications (1)

Official links; attachments are not copied

Tender pack and attachments

  • Technical selection criteriatenderTechnical selection criteria